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08/20111360 MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS Auggmt 5, 2011 The City Council of the City of Paris met for a special session at 3:30 p.m. on Friday, August 5, 2011, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: John Wright; Richard Grossnickle; Matt Frierson; and Edwin Pickle City Staff: Gene Anderson, Interim City Manager /Finance Director; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Shawn Napier, City Engineer; Bob Hundley, Police Chief; Ronnie Grooms, Fire Chief, Kent Klinkerman, EMS Director; and Doug Harris, Utilities Director 1. Call meeting to order. Mayor Hashmi called the meeting to order at 3:35 p.m. 2. Budget workshop — deliberate on proposed 2011 -2012 Budget. Interim City Manager Gene Anderson gave a summary of the budget (See attached Exhibit "A "). Police Chief Bob Hundley gave a presentation about the Police Department. Chief Hundley answered questions related to overtime pay as a result of training and testifying in court. City Council also discussed staffing of the police department. Fire Chief Ronnie Grooms gave a presentation about the Fire Department. Chief Grooms answered .questions regarding 911 responses. Chief Grooms discussed with City Council the possibility of purchasing a smaller truck to go out on first responder calls instead of sending out the ladder fire truck. 3. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Pickle and was seconded by Council Member Frierson. Motion carried, 6 ayes — 0 nays. The meeting was adjourned at 5:11 p.m. r N 0 Ln ICE ELLIS, CITY CLERK Special Council Meeting Ananct S )n11 ge 2 136.1 1362 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 8, 2011 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, August 8, 2011, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Joe McCarthy; John Wright; Richard Grossnickle; Matt Frierson; and Edwin Pickle City Staff: Gene Anderson, Interim City Manager/Finance Director; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Shawn Napier, City Engineer; Kent Klinkerman, EMS Director; Ronnie Grooms, Fire Chief, Ron Sullivan, Public Works Director; and Priscilla McAnally, Library Director Ouenine Aaenda Call meeting to order. Mayor Hashmi called the meeting to order at 5:31 p.m. 2. Invocation. Shawn Napier gave the invocation. 3. Pledge of Allegiance. Council Member Grossnickle led the pledge. 4. Citizens' forum. Mayor Hashmi announced that he would have to leave the meeting a few minutes early, because he had to attend a previously scheduled meeting with a possible business prospect for the City of Paris. Mayor Hashmi said that Mayor Pro -Tem Grossnickle would preside over the meeting during his absence. Steve Gilbert, PEDC Director spoke in support of the nomination of Kimberly Clark as a Double Jumbo Enterprise Project under the Texas Enterprise Zone Program. Regular Council Meeting August 8, 2011 Page 2 5. Public Announcements. - 1363 a. Proclamation declaring the month of September as Boys and Girls Club of the Red River Valley Month. Mayor Hashmi declared the month of September as Boys and Girls Club of the Red River Valley Month and presented Henry Shaw with a proclamation. Consent Agenda Mayor Hashmi inquired of Council Members if they wished to pull any items from the Consent Agenda for discussion. City Council discussed items 8 and 9. A Motion to approve the Consent Agenda was made by Council Member Grossnickle and seconded by Council Member Wright. The Council voted six (6) for and none (0) opposed to approve and adopt Consent Agenda Items 5, 6, 7, 8, 9 and 10. 6. Deliberate and act on the approval of minutes from the meeting on July 25, 2011. 7. Receive and deliberate on reports and/or minutes from the following boards, commissions, and committees: a. Paris Visitors and Convention Council minutes (3 -10 -2011) b. Planning and Zoning minutes (6 -6 -2011; 6 -9 -2011 and 7 -5 -2011) c. PEDC minutes (6 -7 -2011; 6 -14 -2011) 8. Deliberate and act on RESOLUTION NO.: 2011 -062: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING AN INTERLOCAL AGREEMENT WITH PARIS INDEPENDENT SCHOOL DISTRICT FOR PROVISIONS OF SCHOOL RESOURCE OFFICER SERVICES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. 9. Deliberate and act on RESOLUTION NO.: 2011 -063: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING AN INTERLOCAL AGREEMENT WITH NORTH LAMAR INDEPENDENT SCHOOL DISTRICT FOR PROVISIONS OF SCHOOL RESOURCE OFFICER SERVICES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. 10. Deliberate and act on bids for chemicals to be used at the Water and Wastewater Treatment Plants. 1364 Regular Agenda ` Regular Council Meeting August 8, 2011 Page 3 11. Public hearing on the proposed budget for fiscal year 2011 -2012 for the City of Paris. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak about this item, to please come forward. Ken Kohls, 3935 Brandyn Place, proposed that the City Council decrease the tax rate by $.01 and he also proposed a higher percentage cost of living raise for lower salaried employees. With no one else speaking, Mayor Hashmi closed the public hearing. 12. Deliberate and act on RESOLUTION NO. 2011 -064: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, SETTING A PUBLIC HEARING ON PROPOSED AMENDMENTS TO THE CITY MANAGER'S PROPOSED BUDGET FOR FISCAL YEAR 2011 -2012; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Gene Anderson explained that a public hearing was necessary only if there were going to be any increases in any of the budgeted line items. He recommended setting the public hearing for August 22nd at 5:30 p.m. A Motion to approve this item was made by Council Member Wright and seconded by Council Member Grossnickle. Motion carried, 6 ayes — 0 nays. 13. Public hearing, first reading, deliberate and possibly act on ORDINANCE NO. 2011-026: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS AUTHORIZING THE CITY OF PARIS TO PARTICIPATE IN THE TEXAS ENTERPRISE ZONE PROGRAM UNDER THE TEXAS ENTERPRISE ZONE ACT, CHAPTER 2303, TEXAS GOVERNMENT CODE; PROVIDING TAX INCENTIVES; NOMINATING KIMBERLY -CLARK CORPORATION TO THE OFFICE OF THE GOVERNOR ECONOMIC DEVELOPMENT AND TOURISM THROUGH THE ECONOMIC DEVELOPMENT BANK FOR DESIGNATION AS A QUALIFIED BUSINESS AND DOUBLE JUMBO ENTERPRISE PROJECT UNDER THE ACT; DESIGNATING A LIAISON FOR OVERSEEING ENTERPRISE PROJECTS AND COMMUNICATING WITH INTERESTED PARTIES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak about this item, to please come forward. Ernst & Young representative Stacy Wages spoke in support of this item citing that it was revenue neutral. Kimberly -Clark Plant Manager Philip Senn also spoke in support of this item. Mr. Senn said that Kimberly -Clark planned to invest 150 to 200 million dollars within the next five years at the Paris plant. With no one else speaking, Mayor Hashmi closed the public hearing. Regular Council Meeting August 8, 2011 Page 4 A Motion to invoke the super majority rule was made by Council Member Wright and seconded by Council Member Pickle. Motion�carried, 6 ayes — 0 nays. 1365 A Motion to approve this item was made by Council Member McCarthy and seconded by Council Member Wright. Motion carried, 6 ayes — 0 nays. 14. Report from Chief Hundley. Chief Hundley told City Council that the Police Department consisted of 62 sworn officers and 24 civilian employees. Chief Hundley reported that the total of 9 -1 -1 calls answered by emergency dispatcher in 2010 was 27,089 and calls for service may or may not result in a report being made. He the calls included anything from abandoned vehicles, false burglar alarms, civil stand -by, lost property, and littering, all the way to robbery calls. Chief Hundley also said that the department's volume of calls had increased between 2009 and 2010 by 3,009 calls. Chief Hundley discussed with City Council the possibility of hiring a clerk to receive minor calls over the telephone for things such as giving theft reports. Mayor Hashmi inquired if doing so would free up police officers for preventive crime and Chief Hundley answered in the affirmative. Mayor Hashmi asked for suggestions from Chief Hundley in order to help deter criminal activity. Chief Hundley said they had started a community police unit and he would like to add more units to that program. He said there had been a reduction of criminal activity due to the presence of the community police unit. Chief Hundley suggested forming a traffic division and adding two misdemeanor officers within the next five years. 15. Deliberate and act on the Master Plat, Preliminary Plat and Final Plat of Lot 1 and 2, Block A, Cooper Propane 341 Addition, located at 3015 South Church Street. City Engineer Shawn Napier said that Cooper Propane wanted to expand their current business and that Planning and Zoning recommended the approval. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member Wright. Motion carried, 6 ayes — 0 nays. 16. Receive, deliberate and provide direction on information from Robert T. Bass, Allison, Bass & Associates regarding 2010 Census data, changing demographics in City Council Districts since 2000, and proposed City Council redistricting maps. Bob Bass provided City Council with a new plan, because the previous plan provided did not have two of the council members in their districts. Mr. Bass went over the change in demographics of the City since the 2000 Census and asked for input from City Council. Mr. Bass said they needed to move forward toward adopting a plan. It was a consensus of the City Council to defer a decision until Mr. Bass provided them with a map reflecting the new plan. Mr. Bass told City Council that he would provide them with a map via e-mail the next day. City Attorney Kent McIlyar inquired about the target date for submitting the plan to the Department of Justice. Mr. Bass said the deadline was around the first of September and that he could be available for a virtual workshop. Regular Council Meeting August 8, 2011 1366 Page 17. Deliberate on litter problems, junk veUcles, and enforcement in the City of Paris. Mayor Hashmi said that the purpose of this item was to bring the citizens up to date on the beautification of the City of Paris. Mayor Hashmi said that he had met with TxDOT officials about cleaning and maintaining Loop 286 and that a TxDOT landscape architect was scheduled to visit Paris to create a landscape plan. Mayor Hashmi said there would be a joint effort between TxDOT and City resources to maintain the Loop. He also said that he planned to work with the City's Director of Public Works to initiate a schedule for cleaning up city streets. Mayor Hashmi encouraged citizens to volunteer for beautification projects. Mayor Hashmi asked Code Enforcement Officer Robert Talley to explain the process for code enforcement complaints. Mr. Talley said the complaints were received by telephone, Internet or a citizen walk -in. Mr. Talley said once it was determined a violation had occurred, a letter was sent to the individual asking for compliance. He said if compliance was not accomplished, the City sent out an abatement crew. He also said they send notices out on junk vehicles and give the individual a certain amount of time to comply. Mayor Hashmi asked Mr. Talley if the City could have the vehicle towed and Mr. Talley answered in the affirmative. Mayor Hashmi reminded everyone that the City of Paris has an ordinance prohibiting littering, as well as an ordinance prohibiting junk vehicles and outside storage. He said that once the beautification projects began, that the ordinances would be enforced. At 6:56 p.m. Mayor Hashmi left the meeting and turned the meeting over to Mayor Pro- Tern Grossnickle. 18. Deliberate and act on RESOLUTION NO. 2011 -065: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; AWARDING A CONTRACT FOR THE RENOVATION AND ALTERATION OF THE CITY OF PARIS CENTRAL WAREHOUSE FACILITY TO BOB JOHNS CONSTRUCTION, LLC, THE LOWEST RESPONSIBLE BIDDER; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Gene Anderson explained that the City purchased property located at 165 W. Center Street for a replacement warehouse building. Mr. Anderson said three bids were received and that Bob Johns Construction, LLC was the low bidder. Mr. Anderson said the budgeted amount was $134,000 and the bid was for $199,066. He recommended accepting the low bid and transferring funds from line item 11- 1002 -81 -99 originally budgeted for the radio read meter project, which was not going to be done this fiscal year. A Motion to approve this item was made by Council Member McCarthy and seconded by Council Member Frierson. Motion carried, 5 ayes — 0 nays. 19. First reading, deliberate and possibly act on ORDINANCE NO. 2011 -027: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ( "CITY ") Regular Council Meeting August 8, 2011 Page 6 1367 APPROVING A NEGOTIATED RESOLUTION BETWEEN THE ATMOS CITIES STEERING COMMITTEE ( "ACSC" OR "STEERING COMMITTEE ") AND ATMOS ENERGY CORP., MID -TEX DIVISION ( "ATMOS MID-TEX" OR "COMPANY ") REGARDING THE COMPANY'S FOURTH ANNUAL RATE REVIEW MECHANISM ( "RRM ") FILING IN ALL CITIES EXERCISING ORIGINAL JURISDICTION; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATE SETTLEMENT AND FINDING THE RATES TO BE SET BY THE ATTACHED TARIFFS TO BE JUST AND REASONABLE; REQUIRING THE COMPANY TO REIMBURSE CITIES' REASONABLE RATEMAKING EXPENSES; REPEALING CONFLICTING RESOLUTIONS OR ORDINANCES; DETERMINING THAT THIS ORDINANCE WAS PASSED IN ACCORDANCE WITH . THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS ORDINANCE TO THE COMPANY AND THE STEERING COMMITTEE'S LEGAL COUNSEL. Mr. Anderson explained that the City of Paris, along with approximately 154 other cities is a member of the Atmos Cities Steering Committee ( "ACSC ") and that Atmos filed with the City an application to increase natural gas rates. Mr. Anderson also said that the City worked with ACSC to analyze the schedules and that the ordinance, rates and RRM tariffs were the result of negotiations between ACSC and the Company to resolved issues. He also said that the ordinance resolves the Company's RRM filing by authorizing supplemental revenue of $6.6 million to be recovered through the customer charge component of rates associated with a steel service line replacement program approved as part of last year's rate adjustment. Mr. Anderson told City Council that the ACSC Settlement Committee and ACSC legal counsel recommended that all ACSC cities adopt this ordinance implementing the rate change. A Motion to invoke the super majority rule was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 5 ayes — 0 nays. A Motion to approve this item was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 5 ayes — 0 nays. 20. First reading, deliberate, and possibly act on ORDINANCE NO. 2011 -028: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ESTABLISHING A SCHOOL ZONE SPEED LIMIT OF THIRTY (30) MILES PER HOUR FOR THE 2200 BLOCK OF SOUTH COLLEGIATE DRIVE FROM THE SOUTH BOUNDARY LINE OF JEFFERSON ROAD SOUTH TO THE NORTH BOUNDARY LINE OF LOOP 286 SE; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. i Regular Council Meeting August 8, 2011 Page 7 A Motion to invoke the super majority rule was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 5 ayes — 0 nays. A Motion to approve this item was made by Council Member Wright and seconded by Council Member Frierson. Motion carried, 5 ayes — 0 nays. 21. Convene into Executive Session pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about pending or contemplated litigation and/or matters in which the duty of an attorney to his client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter, to -wit: Emily Cole vs. Paris Rodeo and Horse Club, City of Paris, Paris Emeyency Medical Services, Paris Regional Medical Center, et al; Cause No. 79551 in the 62° Judicial District Court of Lamar County, Texas. Following a brief recess at 7:05 p.m., Mayor Pro -Tem Grossnickle convened City Council into Executive Session at 7:08 p.m. 22. Reconvene into open session, deliberate and possibly take action on those matters discussed in executive session. Mayor Pro -Tem Grossnickle reconvened City Council into open session at 7:28 p.m. 23. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004 -081. Council Member McCarthy reminded everyone of the upcoming TML Annual Conference in Houston, Texas on October 1 lt' and 12a`. 24. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Pickle and was seconded by Council Member McCarthy. Motion carried, 5 ayes — 0 nays. The meeting was adjourned at 7:30 p.m. I I J ICE ELLIS, CITY CLERK MINUTES OF THE SPECIAL CITY COUNCIL MEETING 1369 OF THE CITY OF PARIS, TEXAS Augt t 9, 2011 The City Council of the City of Paris met for a special session at 5:30 p.m. on Tuesday, August 9, 2011, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Joe McCarthy; John Wright; Richard Grossnickle; Matt Frierson; and Edwin Pickle City Staff Gene Anderson, Interim City Manager /Finance Director; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Shawn Napier, City Engineer; Kent Klinkerman, EMS Director; Doug Harris, Utilities Director; Ron Sullivan, Public Works Director; and Priscilla McAnally, Library Director. 1. Call meeting to order. Mayor Hashmi called the meeting to order at 5:32 p.m. 2. Budget workshop — deliberate on proposed 2011 -2012 Budget. City Council discussed the budget of the City Council. Council Member Frierson asked when staff would be bringing a City Council travel policy for review by City Council. Mr. Anderson said he planned to have a draft to them for their first meeting in September. City Council also discussed the budgets of the City Manager, City Attorney, Municipal Court, City Clerk, Finance Department, Community Development, Engineering, Public Works, Parks Department, Sanitation, Street Department, Traffic Department, the Garage, Emergency Services, Cox Field, Paris Band, and the Library. Mr. Anderson explained that Department 89 was divided into two sections, one being miscellaneous including such items as non -profit organizations and IT. Kent Klinkerman explained IT items under Department 89. 3. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Pickle and was seconded by Council Member Frierson. M tion c ed, 7 ayes — 0 nays. The meeting was adjourned at 7:31 p.m. , \ n 1370 ICE ELLIS, CITY CLERK Special Council Meeting August 9, 2011 Page 2 MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 10, 2011 The City Council of the City of Paris met for a special session at 5:30 p.m. on Wednesday, August 10, 2011, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Joe McCarthy; John Wright; Richard Grossnickle; Matt Frierson; and Edwin Pickle City Staff: Gene Anderson, Interim City Manager/Finance Director; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Bob Hundley, Police Chief; Kent Klinkerman, EMS Director; Doug Harris, Utilities Director; and Ron Sullivan, Public Works Director; 1. Call meeting to order. Mayor Hashmi called the meeting to order at 5:32 p.m. 2. Budget workshop — deliberate on proposed 2011 -2012 Budget. City Council discussed with Gene Anderson the water and sewer fund and water billing. City Council heard from Public Utilities Director Doug Harris about the water treatment plant, waste water treatment plant, and the lift stations. Public Works Director Ron Sullivan presented information about water distribution and sewer maintenance. Gene Anderson gave an outline of the Capital Project Fund and the Equipment Replacement Fund. Mayor Hashmi recessed City Council at 6:55 p.m. and reconvened City Council into open session at 7:01 p.m. Next, City Council heard from City Engineer Shawn Napier about the possibility of establishment of a drainage utility and the benefits of doing so. Mr. Anderson briefly explained the Special Revenue and Grant Funds. Mr. Anderson answered questions about the proposed increase from the current 6% contribution by employees to their TMRS pension plan to a 7% contribution citing it would cost the City approximately $25,000 for the City's match. Mr. Anderson said he was proposing a 3% cost of living raise for employees. He said that in 2003 the City had 369 employees and that the work force had been reduced to the current level of 322 employees, but City Staff had continued to provide essentially the same level of services as before the reduction. He cited the increase of the Consumer Price 37 Special Council Meeting August 10, 2011 Page 2 Index. Mr. Anderson inquired if there were going to be any proposed increases in the line items budgeted, because he said that staff would need to publish a public hearing for the August 22"a City Council meeting. It was a consensus of City Council that there would be no line item increases in the proposed budget. 3. Adjournment. There being no further business, a Motion to adjourn was made by Council Member McCarthy and was seconded by Council Member Writ. Moti� Carried, 6 ayes — 0 nays. The meeting was adjourned at 7:42 p.m. 9�='CE ELLIS, CITY CLERK r � 44tt MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August•19, 2011 The City Council of the City of Paris met for a special session at 3:30 p.m. on Friday, August 19, 2011, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Joe McCarthy; John Wright; Richard Grossnickle; Matt Frierson; and Edwin Pickle City Staff: Kent McIlyar, City Attorney and Janice Ellis, City Clerk 1. Call meeting to order. Mayor Hashmi called the meeting to order at 3:33 p.m. 2. Convene into Executive Session pursuant to Section 551.074 of the Texas Government Code, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee as follows: conduct interview of candidates for the position of City Manager. Mayor Hashmi convened City Council into Executive Session at 3:34 p.m. 3. Reconvene into open session, deliberate and possibly take action on those matters discussed in Executive Session. Mayor Hashmi reconvened City Council into open session at 6:28 p.m. and announced that the City Council would interview four candidates at an upcoming meeting. 4. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Wright and was seconded by Council Member McCarthy. Motion carried, 6 ayes — 0 nays. The meeting was adjourned at 6:28 p.m. NICE ELLIS, CITY CLERK 1374 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 22, 2011 01 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, August 22, 2011, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Joe McCarthy; John Wright; Richard Grossnickle; Matt Frierson; and Edwin Pickle' City Staff: Gene Anderson, Interim City Manager/Finance Director; Kent Mellyar, City Attorney; Janice Ellis, City Clerk; Shawn Napier, City Engineer; Kent Klinkerman, EMS Director; Ronnie Grooms, Fire Chief, Ron Sullivan, Public Works Director; and Priscilla McAnally, Library Director Opening Agenda 1. Call meeting to order. Mayor Hashmi called the meeting to order at 5:30 p.m. 2. Invocation. Bob Bush gave the invocation. 3. Pledge of Allegiance. Council Member Grossnickle led the pledge. 4. Citizens' forum. Dave Johnson, 2810 Pine Mill Road — he invited everyone to attend the September 11 `h remembrance ceremony, scheduled for September 11th at 1:30 p.m. at the pavilion near Love Civic Center. Mike Folmar, 433 W. Washington — he proposed a five year tax abatement for those purchasing a family home that was in need of repair. Steve Gilbert, Executive Director for PEDC — he asked City Council to approve item 13 on the first reading. Regular Council Meeting August 22, 2011 Page 2 Benny Gray, 640 Wilburn — he asked-City Council to consider looking at the water cost, 1375 water availability and to develop a twenty yeWlan for water. Dr. A.J. Hashmi, Mayor for the City of Paris — he said he wanted the citizens and employees at Sara Lee who were losing their jobs, to know that the City Council was working hard to try to figure out a solution. Consent Agenda Mayor Hashmi inquired of Council Members if they wished to pull any items from the Consent Agenda for discussion. There were none. A Motion to approve the Consent Agenda was made by Council Member Pickle and seconded by Council Member Frierson. The Council voted six (6) for and none (0) opposed to approve and adopt Consent Agenda Items 5, 6, 7, and 8. 5. Deliberate and act on the approval of minutes from the meeting on July 29, 2011; August 5, 2011; August 8, 2011; August 9, 2011; and August 10, 2011. 6. Receive and deliberate on reports and/or minutes from the following boards, commissions, and committees: a. Historic Preservation Commission (7 -13 -2011; 7 -25 -2011; & 8 -1 -2011) b. Paris Economic Development Corporation (6 -28 -2011) c. Main Street (5 -17 -2011; 6 -21 -2011; and 7 -19 -2011) 7. Deliberate on July monthly financial report. 8. Deliberate on drainage ditch maintenance report. Resular Agenda 9. Public hearing, first reading, deliberate and possibly act on ORDINANCE NO. 2011-029: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING AND ADOPTING REVISIONS TO THE FUTURE LAND USE PLAN MAP FOR THE CITY OF PARIS AS IT PERTAINS TO LOT 1, CITY BLOCK A, COOPER PROPANE AT 341 ADDITION, CITY OF PARIS, LAMAR COUNTY, TEXAS, LOCATED AT 3015 SOUTH CHURCH STREET, PARIS, TEXAS, FURTHER DESCRIBED IN EXHIBIT "A" ATTACHED HERETO, FROM RETAIL COMMERCIAL (RC) TO LIGHT INDUSTRIAL (LI) MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A PENALTY CLAUSE AND PROVIDING AN EFFECTIVE DATE. - 1376 Regular Council Meeting August 22, 2011 Page 3 Mayor Hashmi said items 9 and 10 pertained to the same property and that the public hearings could be combined. A Motion to combine the public hearings for items 9 and 10 was made by Council Member McCarthy and seconded by Council Member Wright. Motion carried, 6 ayes — 0 nays. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support of this item, to please come forward. Jim Vise, representative for Cooper Propane, spoke in support of this item. Mayor Hashmi asked for anyone wishing to speak in opposition of this item, to please come forward. With no one else speaking, Mayor Hashmi closed the public hearing. A Motion to invoke the super majority rule was made by Council Member McCarthy and seconded by Council Member Wright. Motion carried, 6 ayes — 0 nays. A Motion to approve this item was made by Council Member Frierson and seconded by Council Member Frierson. Motion carried, 6 ayes — 0 nays. 10. Public hearing, first reading, deliberate and possibly act on ORDINANCE NO. 2011-030: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE LOT 1, CITY BLOCK A, COOPER PROPANE 341 ADDITION, PARIS, LAMAR COUNTY, TEXAS, LOCATED AT 3015 SOUTH CHURCH STREET FROM AN AGRICULTURAL DISTRICT (A) TO A LIGHT INDUSTRIAL DISTRICT (LI); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. A Motion to invoke the super majority rule was made by Council Member McCarthy and seconded by Council Member Grossnickle. Motion carried, 6 ayes — 0 nays. A Motion to approve this item was made by Council Member Wright and seconded by Council Member Pickle. Motion carried, 6 ayes — 0 nays. 11. Public hearing, first reading, deliberate and possibly act on ORDINANCE NO. 2011 -031: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ADOPTING REVISIONS TO THE FUTURE LAND USE PLAN MAP FOR THE CITY OF PARIS AS IT PERTAINS TO LOT 6, CITY BLOCK 63, CITY OF PARIS, LAMAR COUNTY, TEXAS, LOCATED AT 636 TUDOR STREET, PARIS, TEXAS, FROM LOW DENSITY RESIDENTIAL DISTRICT (LR) TO GENERAL RETAIL DISTRICT (GR) MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A PENALTY CLAUSE AND PROVIDING AN EFFECTIVE DATE. Regular Council Meeting August 22, 2011 .� lRage 4 Mayor Hashmi said items 11 and 12 - pertained to the same property and that the public hearings could be combined. 1377 A Motion to combine the public hearings for items 11 and 12 was made by Council Member McCarthy and seconded by Council Member Wright. Motion carried, 6 ayes — 0 nays. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support of this item, to please come forward. Charles Wallace, spoke in support of this item. Mayor Hashmi asked for anyone wishing to speak in opposition of this item, to please come forward. With no one else speaking, Mayor Hashmi closed the public hearing. A Motion to invoke the super majority rule was made by Council Member McCarthy and seconded by Council Member Wright. Motion carried, 6 ayes — 0 nays. A Motion to approve this item was made by Council Member McCarthy and seconded by Council Member Grossnickle. Motion carried, 6 ayes — 0 nays. 12. Public hearing, first reading, deliberate and possibly act on ORDINANCE NO. 2011-032: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE LOT 6, CITY BLOCK 63, PARIS, LAMAR COUNTY, TEXAS LOCATED AT 636 TUDOR STREET FROM A NEIGHBORHOOD SERVICE (NS) TO A GENERAL RETAIL DISTRICT (GR); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. A Motion to invoke the super majority rule was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 6 ayes — 0 nays. A Motion to approve this item was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 6 ayes — 0 nays. 13. Public hearing, first reading, deliberate and possibly act on ORDINANCE NO. 2011 -035: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE CITY OF PARIS TO PARTICIPATE IN THE TEXAS ENTERPRISE ZONE PROGRAM UNDER THE TEXAS ENTERPRISE ZONE ACT, CHAPTER 2303, TEXAS GOVERNMENT CODE; PROVIDING TAX INCENTIVES; NOMINATING PARIS REGIONAL MEDICAL CENTER NORTH CAMPUS PROJECT TO THE OFFICE OF THE GOVERNOR ECONOMIC DEVELOPMENT AND TOURISM THROUGH THE ECONOMIC DEVELOPMENT BANK FOR DESIGNATION AS A QUALIFIED BUSINESS AND ENTERPRISE PROJECT UNDER THE ACT; DESIGNATING A LIAISON FOR OVERSEEING ENTERPRISE PROJECTS AND COMMUNICATING WITH INTERESTED PARTIES; MAKING 1378 Regular Council Meeting August 22, 2011 Page 5 OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. ... Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support of this item to please come forward. PEDC Executive Director Steve Gilbert spoke in support of this item citing that Paris Regional was going to invest 16.5 million dollars in their expansion project. Connie Murchison from Paris Regional Medical Center spoke in support of this item. Mayor Hashmi asked if the 753 jobs referenced were going to be new jobs. Ms. Murchison said they were going to retain 753 existing jobs. Paris Regional's financial consultant Leo Sierra also spoke in support of this item. Mayor Hashmi asked for anyone wishing to speak in opposition of this item to please come forward. With no one else speaking, Mayor Hashmi closed the public hearing. A Motion to invoke the super majority rule was made by Council Member Pickle and seconded by Council Member Wright. Motion carried, 6 ayes — 0 nays. A Motion to approve this item was made by Council Member Frierson and seconded by Council Member Grossnickle. Motion carried, 6 ayes — 0 nays. 14. Public hearing, deliberate and possibly act on RESOLUTION NO. 2011 -066: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; ADOPTING FINDINGS OF FACT AND AN ORDER CALLING FOR THE REDISTRICTING OF POLITICAL BOUNDARIES AND CITY COUNCIL DISTRICTS WITHIN THE CITY OF PARIS IN ACCORDANCE WITH THE 2010 CENSUS DATA ISSUED BY THE UNITED STATES CENSUS BUREAU AND STATE AND FEDERAL LAW AND SECTION 8 OF THE CITY CHARTER; AUTHORIZING THE MAYOR TO EXECUTE SAID ORDER AND THE CITY CLERK TO ATTEST TO SAME; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support of this item to please come forward. Mayor Hashmi asked for anyone wishing to speak in opposition of this item to please come forward. With no one speaking, Mayor Hashmi closed the public hearing. Consultant Bob Bass offered to answer questions from City Council. Council Member Pickle asked what the timeframe was for submitting this information to the Department of Justice. Mr. Bass said that the DOJ needed sixty days for their review and that the City should provide a plan to the DOJ sometime in September. Bob Bass explained Plan 1C. Council Member Frierson said that he was more inclined to go with Plan 1 B for District 5. Council Member Wright said that he would like for District 3 to be more condensed. Council Member McCarthy expressed dissatisfaction with the boundary lines. Council Member Pickle, Council Member Grossnickle and Mayor Hashmi expressed they Regular Council Meeting August_ 22,,,2011 Plage 6 were okay with Plan 1 C. City Council discussed Plan 1 C further and expressed concern about 137 the upcoming timeframe. It was a consensug-of the City Council to move forward with Plan 1 C. City Attorney Kent McIlyar explained that adopting Findings and Fact and an Order calling for the Redistricting of Political Boundaries was required for the redistricting process and submission to the Department of Justice. A Motion to approve the item was made by Council Member Grossnickle and seconded by Council Member Pickle. Motion carried, 5 ayes — 1 nay, with Council Member McCarthy casting the dissenting vote. 15. Deliberate and possibly act on RESOLUTION NO, 2011 -067: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; ADOPTING CRITERIA FOR REDISTRICTING OF POLITICAL BOUNDARIES WITHIN THE CITY OF PARIS IN ACCORDANCE WITH 2010 CENSUS DATA ISSUED BY THE UNITED STATES CENSUS BUREAU AND STATE AND FEDERAL LAW AND SECTION 8 OF THE CITY CHARTER; AUTHORIZING THE MAYOR TO EXECUTE SAID ORDER AND THE CITY CLERK TO ATTEST TO SAME; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member Grossnickle. Motion carried, 5 ayes — 1 nay, with Council Member McCarthy casting the dissenting vote. 16. First reading, deliberate and possibly act on ORDINANCE NO. 2011 -033: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ADOPTING A BUDGET FOR THE ENSUING FISCAL PERIOD BEGINNING OCTOBER 1, 2011, AND ENDING SEPTEMBER 30, 2012, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF PARIS; APPROPRIATING THE VARIOUS AMOUNTS THEREOF; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. A Motion to invoke the super majority rule was made by Council Member Wright and seconded by Council Member McCarthy. Motion carried, 6 ayes — 0 nays. A Motion was made to approve the budget was made by Council Member Pickle, subject to the following caveats: a) the 3% COLA be funded only after every employee has had a performance evaluation; b) the additional 1% increase in retirement will not be funded; and c) any capital expenditure over Fifteen Thousand ($15,000) Dollars will come back to City Council for re- evaluation prior to spending the funds. Council Member Wright seconded the Motion. Motion carried, 5 ayes — 1 nay, with Council Member McCarthy casting the dissenting vote. 16U. Regular Council Meeting August 22, 2011 Page 7 17. First reading, deliberate and possibly act on ORDINANCE NO. 2011 -034: AN ` ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, FIXING THE TAX RATE AND TAX LEVY-AND LEVYING AD VALOREM TAXES FOR THE CITY OF PARIS FOR THE YEAR 201.1 UPON ALL TAXABLE PROPERTY WITHIN THE CITY OF PARIS IN CONFORMITY WITH THE CHARTER PROVISIONS AND ORDINANCES OF THE CITY; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. Gene Anderson told the City Council that the Ordinance set the City of Paris tax rate at 52 cents per $100 of property value. He also said this was the fourth consecutive year to keep a $0.52 tax rate, and that the tax rate had not been lower since 1996. A Motion to invoke the super majority rule was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 6 ayes — 0 nays. A Motion to approve this item was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 6 ayes — 0 nays. 18. Deliberate and accept the proposal from McClanahan and Holmes, L.L.P. to perform an independent outside audit on the City's financial records for the periods ending September 30, 2011, September 30, 2012, and September 30, 2013; and authorizing the City Manager to negotiate and execute all necessary documents. Gene Anderson said the City received one proposal and that it was from McClanahan & Holmes, LLP. Mr. Anderson also said the estimated fee was $54,000 plus out -of- pocket expenses such as postage and printing. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member Wright. Motion carried, 6 ayes — 0 nays. 19. Report from Public Works Director Ron Sullivan. Mayor Hashmi expressed appreciation to Mr. Sullivan for the work put into the report citing that Public Works was a large department. Following the report, Ron Sullivan and Ed Wayne Samis answered questions from City Council about recycling, sweeping streets, unpaved roads, the process for trips to the landfill and clean up of the City. Mr. Samis said their plan was to begin with cleaning up the intersections and then moving on to the thoroughfares. He said that Bill Lorranger was first going to clean up the limbs, brush, etc. and that would be followed up with street sweeping. Mr. Lorranger said it would take about two weeks to complete the first part of the process. Mayor Hashmi said that he would like to participate and encouraged all citizens to volunteer. Regular Council Meeting August 22, 2011 -�'iVog j 8 At 7:18 p.m. Mayor Hashmi recessed. City Council and at 7:25 p.m. Mayor Hashmi reconvened City Council into open session. 20. Deliberate on presentation from Stan McKee regarding Oncor's Underground Cost Recovery Factor (UCRF). City Engineer Shawn Napier said the City of Paris had been exploring the option of placing the current overhead utilities underground in conjunction with the next sidewalk replacement project along Clarksville Street. Stan McKee gave a presentation on the cost of underground utilities and in summary explained that the additional residential monthly cost would be $.27 and the additional monthly cost for commercial users would be $9.00 for the initial project. 21. Deliberate and act on RESOLUTION NO. 2011 -068: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; AUTHORIZING THE SALE OF TAX DELINQUENT PROPERTY BEING 0.86 ACRE, MORE OR LESS, SITUATED IN THE FRANCIS MORRISON HEADRIGHT SURVEY, ABSTRACT 592, PARIS, LAMAR COUNTY, TEXAS, RECORDED IN VOLUME 123, PAGE 281, DEED OF RECORDS OF LAMAR COUNTY, TEXAS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. PEDC Executive Director Steve Gilbert said that the foreclosed property was contiguous to the Industrial Park. Mr. Gilbert also said PEDC wished to purchase the property and was asking all of the taxing entities to consent to the sale of the property. A Motion to sell the property to PEDC for the amount of property taxes owed on the property was made by Council Member Pickle and seconded by Council Member McCarthy. Motion carried, 6 ayes — 0 nays. 22. Deliberate and act on RESOLUTION NO. 2011 -069: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPOINTING THOMAS E. HUNT, III AS MUNICIPAL COURT JUDGE AND STEPHANIE HARRIS AS ASSOCIATE MUNICIPAL COURT JUDGE FOR THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 6 ayes — 0 nays. 23. Deliberate and act on RESOLUTION NO. 2011 -070: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AWARDING A CONTRACT TO 911 1384 Regular Council Meeting August 22, 2011 Page 9 t: RESTORATION INC., THE LOWEST RESPONSIBLE BIDDER, FOR THE GRANT THEATER HAZARDOUS MATERIALS REMEDIATION PHASE I PROJECT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Shawn Napier said the City of Paris was awarded a $200,000.00 EPA Brownfield Grant to clean up the Grand Theater and that the City's match for the grant was $40,000.00, for a total project budget of $240,000.00. Mr. Napier said that Phase I cleanup encompassed the facade, entry area, sloped hallway and the second floor above the sloped hallway. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member Wright. Motion carried, 6 ayes — 0 nays. 24. Deliberate and act on RESOLUTION NO. 2011 -071: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; AUTHORIZING AND APPROVING AN AGREEMENT WITH HAYTER ENGINEERING, INC. TO STUDY THE FEASIBILITY OF UPGRADING THE RAW WATER PUMP STATION AT PAT MAYSE LAKE; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Grossnickle and seconded by Council Member Wright. Motion carried, 6 ayes — 0 nays. 25. Deliberate and act on RESOLUTION NO. 2011 -072: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN AGREEMENT BY AND BETWEEN THE CITY OF PARIS, TEXAS AND DAISY FARMS, LLC, A TEXAS LIMITED LIABILITY COMPANY WITH BUSINESS OFFICES LOCATED AT 2625 LOOP 286, PARIS, TEXAS, FOR THE SALE AND DELIVERY OF TREATED WATER; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL NECESSARY DOCUMENTS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member McCarthy and seconded by Council Member Frierson. Motion carried, 6 ayes — 0 nays. 26. Convene into Executive Session pursuant to Section 551.074 of the Texas Government Code, to discuss and deliberate the appointment of a public officer to fill the vacancy in City Council District 2 until the next regular election in May 2012. Mayor Hashmi announced that City Council was not going to go into Executive Session and moved to item 28. 27. Reconvene into open session to deliberate and possibly act on matters discussed in Executive Session. Regular Council Meeting August 22, 2011 Rage 10 28. Deliberate and act on RESOLUTION -NO. 2011 -073: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; APPOINTING ROBERT AVILA TO FILL THE VACANCY IN DISTRICT 2 AND TO SERVE AS COUNCIL PERSON FOR DISTRICT 2 UNTIL THE NEXT REGULAR ELECTION IN MAY 2012; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. A Motion. to approve this item was made by Council Member Pickle and seconded by Council Member Wright. Motion carried, 6 ayes — 0 nays. 29. Consider and approve future events for City Council and /or City Staff pursuant to Resolution No. 2004 -081. None were referenced. 30. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Pickle and was seconded by Council Member Frierson. Motion carried, 6 ayes — 0 nays. The meeting was adjourned at 8:04 p.m. J NICE ELLIS, CITY CLERK 1384 MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 26, 2011 The City Council of the City of Paris met for a special session at 12:30 p.m. on Friday, August 26, 2011, at the City Council Chamber, 107 E. Kaufrnan, Paris, Texas. Present: Mayor: Council Members City Staff: 1. Call meeting to order. A.J. Hashmi Joe McCarthy; Robert Avila; John Wright; Richard Grossnickle; Matt Frierson; and Edwin Pickle Kent Mellyar, City Attorney and Janice Ellis, City Clerk Mayor Hashmi called the meeting to order at 12:30 p.m. 2. Issuance of Certificate of Election; Administer Statement of Elected Officer to Council Member; and Administer Oath of Office to newly appointed Council Member. City Clerk Janice Ellis presented the Certificate of Election, administered the Statement of Elected Officer and administered the Oath of Office to Robert Avila. 3. Convene into Executive Session pursuant to Section 551.074 of the Texas Government Code, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee as follows: conduct interview of candidates for the position of City Manager. 4. Mayor Hashmi convened City Council into Executive Session at 12:35 p.m. 5. Reconvene into open session, deliberate and possibly take action on those matters discussed in Executive Session. Mayor Hashmi reconvened City Council into open session at 4:11 p.m. and announced that there was no action to be taken at that time. 6. Adjournment. There being no further business, a Motion to adjourn was Pickle and was seconded by Council Member Grossnickle. l�lotion c meeting was adjourned at 4:11 p.m. \ r A.J. J ICE ELLIS, CITY CLERK by Council Member 7 ayes — 0 nays. The MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 29, 2011 The City Council of the City of Paris met for a special session at 11:00 a.m. on Monday, August 29, 2011, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Joe McCarthy; Robert Avila; John Wright; Richard Grossnickle; Matt Frierson; and Edwin Pickle City Staff Kent McIlyar, City Attorney; Janice Ellis, City Clerk; and Shawn Napier, City Engineer 1. Call meeting to order. Mayor Hashmi called the meeting to order at 11:04 a.m. 2. Receive, deliberate and provide direction on information from Robert T. Bass, Allison, Bass & Associates regarding 2010 Census data, changing demographics in City Council Districts since 2000, and proposed City Council redistricting maps. Also, present at this meeting were Engineering Tech Shane Grissom, County Elections Administrator Russ Towers, EParis reporter Charles Richards, and Paris News reporter Krista Goerte. Shawn Napier provided City Council with individual district maps. City Council re- worked the redistricting plan and Bob Bass inserted their information into the census blocks. It was a consensus of the City Council to move forward with the plan they created. 3. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Pickle and was seconded by Council Member Frierson. Motion c d, 7 ayes — 0 nays. The meeting was adjourned at 1:26 p.m. 9NICE ELLIS, CITY CLERK