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11/2011141g- MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS November 14, 2011 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, November 14, 2011, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Joe McCarthy; Robert Avila; John Wright; Richard Grossnickle; Matt Frierson; and Edwin Pickle City Staff: Gene Anderson, Interim City Manager/Finance Director; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Shawn Napier, City Engineer; Bob Hundley, Police Chief, Dale Maberry, Fire Marshal; Ron Sullivan, Public Works Director; Kent Klinkerman, EMS Director; Doug Harris, Utilities Director; and Priscilla McAnally, Library Director City Council Kate Maxwell - Student Liaison Opening Astenda 1. Call meeting to order. Mayor Hashmi called the meeting to order at 5:30 p.m. 2. Invocation. Minister Charlotte Coyle gave the invocation. 3. Pledge of Allegiance. Council Member Grossnickle led the pledge. 4. Citizens' forum. George Preston, 16 Clarksville Street — he stated he had rental property and that the water bill doesn't contain the date the property was metered. He said one of his houses burned, he needed that information and that he was charged $330.00. Mr. Preston also said the water bill had been charged to his law office and he was threatened of having his water turned off due to the outstanding balance. Regular Council Meeting November 14, 2011 Page 2 Y Dr. Wally Kraft, 4200 Clarksville Street — he said he was there on behalf of the Paris- , Lamar County Health Department and that he would defer to Dr. Bert Strom. 1419 Dr. Bert Strom, 4025 Holbrook — he spoke in support of the Paris -Lamar County Health Board and retaining the status quo between the Board and the City of Paris. Dr. Wally Kraft, 4200 Clarksville Street — he said he had been on the Board approximately 30 years and he proposed an Interlocal Agreement between the City, County and the Health Department. He expressed concern about losing Health Department employees, citing the reason as being the Health Department employees would not be allowed to continue to participate in the City's pension plan. Dr. Robert Moseley, 3915 Shannon — he reiterated Dr. Strom and Dr. Kraft. Consent Agenda Mayor Hashmi inquired of Council Members if they wished to pull any items from the Consent Agenda for discussion. There were none. A Motion to approve the Consent Agenda was made by Council Member Pickle and seconded by Council Member Frierson. The Council voted seven (7) for and none (0) opposed to approve and adopt Consent Agenda Items 5 & 6. Deliberate and act on the approval of minutes from the meetings on October 10, 2011 and October 24, 2011. 6. Receive and deliberate on reports and/or minutes from the following boards, commissions, and committees: a. Airport Advisory Board (9 -15 -2011) Regular Agenda 7. Deliberate and act on the curb and gutter variance, Preliminary Plat and Final Plat for the Offutt Properties CB 77 located in the 400 Block of N. Main Street. A Motion to approve this item was made by Council Member Pickle and was seconded by Council Member Grossnickle. Motion carried, 6 ayes — 1 nay, with Council Member McCarthy casting the dissenting vote. 8. Deliberate and act on the Preliminary Plat and Final Plat for Dylan's Place 266 addition located in the 1400 Block of NE 20th Street. A Motion to approve this item was made by Council Member Wright and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. Uf�G, Regular Council Meeting November 14, 2011 Page 3 A Motion to move items 16 and 17 forward was made by Council Member Wright. Motion failed for lack of a second. A Motion to move items 17 and 16 forward was made by Council Member Pickle and seconded by Council Member McCarthy. Motion carried, 7 ayes — 0 nays. 17. Deliberate and act on RESOLUTION NO. 2011 -084: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPOINTING A MEMBER TO THE PARIS -LAMAR COUNTY BOARD OF HEALTH; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. A Motion to remove this item from the table was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 7 ayes — 0 nays. A Motion to appoint Bill Strathern to the Board was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 7 ayes — 0 nays. 16. Deliberate and provide direction to the City Manager to define the City's association with the Health Department. Gene Anderson said the reason that the City was proposing a legal separation from the Health Department was because the City had been drawn into a couple of lawsuits over activities at the Health Department. He said the City wasn't trying to close or penalize the Health Department. Mr. Anderson said if the separation occurs that TML quoted an insurance increase of $10,300 if the Board chose to cover the full amount of the cost. Mr. Anderson said there was concern about retiree health insurance coverage from the time of retirement until the employee reaches the age of 65, but that the Board could adopt a policy to mirror the policy adopted by the City. He also said with regard to the bookkeeping issue, a local accounting firm could provide that service and the cost of services would be $10,200 and an outside audit would cost $10,000. Mr. Anderson stated that based upon information he received at the Health Department Board meeting, the total increased cost would be $30,515.00, half of which would be paid for by the County and half by the City. He said the City was not against the Health Department and was committed to continue to help fund the Health Department. Mr. Anderson said that the necessary legal separation could be accomplished without endangering the continued operation of the Health Department or adversely affecting the current employees. Mr. Anderson said if the City treats the employees like City employees then the Court considers them as City employees. Mr. Anderson stressed that the employees would not lose their jobs or their post retirement benefits, if the Board adopts a policy. He said the Board could look for a retirement plan much like that in the private sector for a future retirement plan for employees. Mayor Hashmi asked if there were other comments. Dr. Kraft said the employees felt like their benefits were one of the reasons they worked at the Health Department. He also said that the County had volunteered to start doing the bookkeeping, but would expect to get paid a Regular Council Meeting Novem66r 14, 2011 Page 4 reasonable fee. Council Member Pickle said the City had been keeping the Health Department's books for at least twenty years and had not collected a fee for doing so. Dr. Kraft also said that it would cost more money for the employees to go to the county 4.2 1 retirement system and that is one reason that it would be best for them to stay under the city retirement system. Mayor Hashmi said that City Council needed to decide what direction should be given to City Staff. Mayor Hashmi said he would entertain a motion and then follow -up with discussion. A Motion to keep the relationship between the City and the Paris Lamar County Health Board status quo and educate employees on risk management was made by Council Member Grossnickle and seconded by Council Member Wright. i Council Member Pickle said employees contributed to retirement and asked if the Health Department matched it or if the City matched it. Mr. Anderson said it was in the Health Department budget, so it was equally split between the City and the County. Council Member Frierson said he thought the Health Department was good for the community, but that he would like to explore the possibility of an agreement with a stipulation that the Health Department provide their own liability insurance and name the City as an additional insured. Dr. Strom said the Health Department Board had obtained the insurance since the lawsuit. He also said there were other entities that had interlocal agreements between the city, the county and the health department, such as the City of Tyler. Council Member Frierson asked if the Board's insurance named the City of Paris as an additional insured and Dr. Strom said he did not know. Council Member Frierson suggested that the City of Paris be added as an additional insured. Council Members Wright, Avila and Grossnickle said they wanted to continue the current relationship between the City and the Health Department. Council Member McCarthy said he was unsure as how to proceed at the present time. He said that he agreed with Council Member Frierson in that the City should be named as an additional insured on the Health Department's policy. Council Member McCarthy went on to say that during the last several months he had received calls from Health Department employees, who expressed fear that the City was going to close the department down and they would lose their jobs. Council Member McCarthy said the employees said this was the message relayed by Board Members and the Health Department administration. Council Member McCarthy said he wanted everyone to understand that the City was not going to close the Health Department and that the employees were misled by someone. Mayor Hashmi asked about the possibility of the City keeping the Health Department and running it. Mr. Anderson said his objection to that was that the City performed basic services and the City did not know anything about health services. Mr. Anderson suggested they may want to look at the Health Department being managed by someone in the health field with both the City and County making contributions. He also said another alternative that had not been explored was for the hospital to run the Health Department. Mayor Hashmi also inquired whether or not the County would still make a contribution if the City managed the Health Department. Mr. Anderson said he could not answer for the County. Regular Council Meeting November 14, 2011 Page 5 Dr. Strom said the Health Department could not be managed by the hospital, because the hospital was an organization for profit and the Health Department's grants prohibited the Health Department from being managed by an entity for profit. He also said employees had come to the Board telling them they would leave if their retirement was affected. Dr. Strom told the Council that the Health Department also did inspections of day care centers, inspection of restaurants, mosquito control, and inspections of water sources. He said the Health Department would not be able to serve as many people if they had to incur additional expenses. He said they had examples of interlocal agreements and would be willing to provide the City with several examples. Council Member Pickle said it seemed they had three issues to consider and that was 1) entering into an Interlocal Agreement; 2) letting the County handle all of the bookkeeping services; and 3) ensuring that the City was named as - an additional insured on the Health Department's policy. Council Member Frierson said he favored putting together a task force comprised of all of the entities and a TML representative to study theses issues and make a recommendation. He also said that he had not seen any examples of Interlocal Agreements. Council Members Wright and Avila said they wanted everything to remain the same. Council Member McCarthy liked Council Member Frierson's idea and said they did not need to rush into anything, but take time to study all options. Council Member Grossnickle amended his Motion to include the three issues brought up by Council Member Pickle. Council Member Pickle said if they tabled the matter everything would remain the same, allowing time for the issues to be studied. Mayor Hashmi said Council Member Grossnickle had amended his Motion and asked if anyone seconded the Motion. Motion failed for a lack of second. A Motion to table this item was made by Council Member Pickle and seconded by Council Member McCarthy. Motion carried, 6 ayes — 1 nay, with Council Member Wright casting the dissenting vote. A Motion to move item 10 forward was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 7 ayes — 0 nays. 10. Deliberate and provide direction on an application for disannexation of approximately 17.250 acres of land located on Smallwood Road, forming a portion of the current outer boundaries of the City limits of the City of Paris in response to an application for such disannexation filed by Bob and Martha Crockett. City Engineer Shawn Napier said the City had received an application from Bob and Martha Crockett for disannexation of 17.250 acres on Smallwood Road. He said the properties north and east were both in the City limits. He also said that Smallwood Road was to the north of the property and a section of Smallwood Road was not in the city limits. He said according to the Lamar County Appraisal District, the property had not had any improvements. Mr: Napier Regular Council Meeting November 14, 2011 Page 6 said when property was developed it was the developer's responsibility to extend utilities to the property. He said City Staff did not recommend approving the disannexation. Martha Crockett said that the 17.250 acres was never a part of Wildwood Estates and that it was strictly agriculture property. She said they lived across the street from this property on Smallwood Road and that the City would only be losing $32.00 in property taxes on this property. It was a consensus of the City Council to move forward with the disannexation of this property. City Attorney Kent McIlyar said two public hearings were required and notice would have to be published prior to approving an Ordinance to disannex the property. Next, Mayor Hashmi moved to item 9. 9. Update on Beautification Project for the City of Paris. Mayor Hashmi reported that the first phase of the Project had been completed and the second phase would include trees being planted all the way up to North Main Street along the Loop. Council Member Pickle added that everyone was invited to participate in the second phase, which would begin at 7:30 a.m. at the Home Depot Parking Lot on Saturday, November 19`". Council Member Pickle said they planned to plant 400 crepe myrtles on Saturday. A Motion to move item 22 forward was made by Council Member McCarthy and seconded by Council Member Avila. Motion carried, 7 ayes — 0 nays. 22. Deliberate and act on the purchase of a fire engine for the Fire Department. Chief Grooms said that City Council approved funding for the purchase of a replacement "— pumper for fiscal year 2011 -2012 with the stipulation that the Fire Department complete an evaluation of equipment and bring a recommendation to City Council. Chief Grooms also said that the Fire Department formed an apparatus committee to complete the task and those volunteering were Chad Graves, Jay Daughtrey, Matt Barbee, Joey Rickman and Patrick Lynch. The committee members presented City Council with a report reflecting their recommendation was to purchase the Crimson pumper after their evaluation of six different apparatuses from five different manufacturers. Mayor Hashmi told the committee he wanted to make sure they were 100% sure this was the best choice and that the City was not wasting money. The members assured City Council this was the best choice for the City, citing safety of the firemen, needs of the department, and reliability of the equipment. A Motion to approve the Committee's recommendation was made by Mayor Hashmi and seconded by Council Member Avila. Motion carried, 7 ayes — 0 nays. Mayor Hashmi moved to item 11. 1424 Regular Council Meeting November 14, 2011 Page 7 11, Deliberate and act on engaging the services of a consultant for professional services related to a city manager search. Mayor Hashmi stated that at a prior City Council meeting, the Council had discussed engaging the services of a consultant to conduct a search for city manager applicants. He said he brought this item forward, because he wanted the Council to take a formal vote on whether or not Council wanted to utilize an executive search firm to assist them with finding qualified applicants for the City Manager position. A Motion to engage the services of a search firm was made by Council Member McCarthy and seconded by Council Member Grossnickle: Motion carried, 7 ayes — 0 nays. 12. Deliberate and act on A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; APPROVING AND AUTHORIZING THE EXECUTION OF AN EXECUTIVE SEARCH AGREEMENT WITH STRATEGIC GOVERNMENT RESOURCES, INC. (SGR), TO CONDUCT A SEARCH FOR A NEW CITY MANAGER; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. At the Council's direction, Gene Anderson said staff had located a reputable search firm to conduct an abbreviated City Manager search. Mr. Anderson presented two proposals, one from SGR and one from the Mercer Group. Mr. Anderson said the proposal from SGR's services was for $12,000 plus expenses not to exceed $4,500. He said the proposal from the Mercer Group was for $15,000 plus expenses not to exceed $4,500. Mr. Anderson also said that neither proposal included travel expenses incurred by candidates. He also informed City Council that the last search firm used by the City was the Pace Group and they were paid a total of $37,811.33 for their services over a four month period. Mr. Anderson said that Chester Nolan, Senior Vice - President of SGR, was available to answer any questions. Following discussion between Mr. Nolan and the City Council, it was a consensus of City Council to bring this item back for review and action at the next Council meeting. 13. Deliberate and act on regularly scheduled City Council meeting dates for the second meetings in November and December. A Motion to cancel the regularly scheduled City Council meeting dates for the second meetings in November and December was made by Mayor Hashmi and seconded by Council Member Pickle. Motion carried, 7 ayes — 0 nays. 14. Deliberate and act on the purchase of capital items. Gene Anderson said that staff was requesting to go forward with the purchase of one pneumatic roller in the amount of $135,000 and two physio- control life paks in the amount of $34,000 each. 06 Regular Council Meeting Noverphp,r.14, 2011 8 14, 0 A Motion to approve the purchase of capital items was made by Council Member Grossnickle and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. 15. Deliberate and provide direction on acquisition of the former roadside park on Highway 82 West for the purpose of using it as a City Park. A Motion to remove this item from the table was made by Council Member Pickle and - seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. As requested at the last meeting, Mr. Anderson provided City Council with a revised option of cost for screening material, which includes a wooden fence. Council Members discussed the cost factors and maintenance of a wooden fence and a metal fence. Council Members also discussed the possibility of shrubs as opposed to fencing. A Motion to acquire the park and bring additional information back to Council about the screening options at a later date was made by Council Member Pickle and seconded by Council Member McCarthy. Motion carried, 7 ayes — 0 nays. 18. Deliberate and act on RESOLUTION NO. 2011 -085: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING CHANGE ORDER NO. TWO AND AUTHORIZING FINAL PAYMENT TO R.K. HALL CONSTRUCTION, FOR THE SOUTH COLLEGIATE DRIVE RECONSTRUCTION — SOUTH LOOP 286 TO BIG SANDY CREEK PROJECT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Shawn Napier said the original contract amount was $1,465,740.40 and the final contract amount, if approved would be $1,474,897.54 for a total change amount of $9,157.14. A Motion to approve this item was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 7 ayes — 0 nays. 19. Report from Chief Grooms on operation of the Fire Department. Lt. Golden and Dispatcher Hill from the Paris Police Department answered questions from Mayor Hashmi about first responders and dispatching emergency vehicles to 911 calls including protocol for dispatching the fire department. Chief Grooms gave a report on staffing levels of the Fire Department, as well as locations of the fire stations. M Regular Council Meeting November 14, 2011 Page 9 20. Deliberate and accept the proposal from Bobby Smallwood Construction Company for renovations to Fire Station No. 1. Chief Grooms said when Fire Station No. 1 was built that it did not meet all of the building and fire code requirements. He said that a couple of years ago they began the process of correcting those inadequacies and the completion of extending the upstairs hallway, and construction of an exit doorway and exterior stairway would complete the last major component of that process. A Motion to approve this item was made by Council Member McCarthy and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. 21. Deliberate and accept a grant for a type 6 Fire Engine under the TIFMAS Grant Assistance Program through the Texas Forest Service. Chief Grooms said the City had been awarded a grant for this fire engine and that the grant funds would pay 100% of the cost of a fully equipped apparatus, including an installed radio package and loose equipment complement. A Motion to accept the grant was made by Council Member McCarthy and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays: 23. Deliberate and act on the purchase of a new 2011 Ford Expedition as a replacement vehicle for the Fire Marshal. Chief Grooms said that the Fire Marshal was currently operating a 2001 Ford Crown Victoria with approximately 75,000 miles and that it did not have sufficient storage capacity for investigation and inspection equipment. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member Grossnickle. Motion carried, 7 ayes — 0 nays. 23. Convene into Executive Session pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about pending or contemplated litigation and/or on matters in which the duty of an attorney to his client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, clearly conflict with this chapter. Mayor Hashmi convened City Council into Executive Session at 8:58 p.m. 24. Reconvene into open session. Mayor Hashmi reconvened City Council into open session at 9:05 p.m. 00 Regular Council Meeting November 14, 2011 . Rage 10 25. Consider and approve future events for City Council and/or City Staff pursuant to 14-1 Resolution No. 2004 -081. Council Member Pickle invited everyone to participate in the second phase of the Loop Beautification Project on Saturday. 26. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Pickle and was seconded by Mayor Hashmi. Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 9:05 p.m. A J ICE ELLIS, CITY CLERK w 8 MINUTES OF THE REGULAR CITY COUNCIL MEETING s OF THE CITY OF PARIS, TEXAS November 28, 2011 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, November 28, 2011, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Joe McCarthy; Robert Avila; John Wright; Richard Grossnickle; Matt Frierson; and Edwin Pickle City Staff Gene Anderson, Interim City Manager/Finance Director; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; and Shawn Napier, City Engineer Oaenina Agenda Call meeting to order. Mayor Hashmi called the meeting to order at 5:30 p.m. 2. Invocation. Shawn Napier gave the invocation. 3. Pledge of Allegiance. Council Member Grossnickle led the pledge. 4. Citizens' forum. No one spoke during the Citizens' forum. Regular Agenda Prior to moving to item 5, Mayor Hashmi explained that the Council had been discussing agenda items as they came up on the Agenda and then took a vote. Mayor Hashmi also said that the last Council meeting was conducted more in line with Robert's Rules of Order, which was taking a motion, a second, discussion and then calling for a vote. Mayor Hashmi inquired of each Council Member as to their preference between operating under Robert's Rules of Order, or adopting a less formal policy. Mayor Hashmi referred to the City Attorney for any legal specifications. Mr. McIlyar said if they wanted to follow the Roberts Rules, they would be required to have a motion and a second prior to discussion and voting on items. Mr. McIlyar also said that in the past few years the Council had been less formal and if Council was going to Regular Council Meeting November 28, 2011 Pve 2 �4c going to adopt a less formal procedure, he would like to bring back an Ordinance so that the written procedures could be updated. Council Member Wright asked if there could be a clarification on items on prior to having a motion. Mr. McIlyar answered in the affirmative. Mayor Hashmi said he understood Council Member Wright wanted to have clarification prior to a motion being made and a second, which was what the Council had been doing. Council Member Wright said that was correct, but that he thought the Council Member should not express their view prior to a vote. Council Member Pickle said he did not like Robert's Rules of Order and that he preferred to continue with the procedure the Council had been following. Council Member Frierson said he was fine with what. the Council had been doing. Council Member Wright said he would like clarification first. Council Member Avila said he would also like clarification. Council Members McCarthy and Grossnickle, as well as Mayor Hashmi expressed their preference to continue with what the Council had been doing. Mayor Hashmi said appeared that the Council favored the less formal procedure and ask that an Ordinance be brought back to a future meeting. 5. First reading, deliberate and act on RESOLUTION NO. 2011-086: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; APPROVING AND AUTHORIZING THE EXECUTION OF AN EXECUTIVE SEARCH AGREEMENT WITH STRATEGIC GOVERNMENT RESOURCES, INC. (SGR), TO CONDUCT A SEARCH FOR A NEW CITY MANAGER; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member McCarthy. Council Member Grossnickle said SGR was a reputable company and had the lowest price for services. Council Members McCarthy, Avila and Wright said there was no discussion. Council Member Wright referred to page 5 of SGR's Agreement and inquired about the advertisement charges. SGR CEO Ron Holifield said there would be no generic advertisement. Council Member Wright also asked what would happen if the Council hired someone that SGR did not bring to them. Mr. Holifield said the City would be billed for the percentage of work completed by SGR. Council Member Pickle questioned how SGR was going to get better or more candidates. Mr. Holifield said that when you had public postings there was a risk factor for the candidates; that hiring a professional consultant conveys a sense of professionalism to candidates; and SGR markets to candidates who are a good match. Mr. Holifield said the SRG would meet with Council Members on an individual basis. Mayor Hashmi said that the Council had reviewed approximately 70 applications, reviewed a number of the applicants and that he did not want to interview persons they had already interviewed. Council Member Grossnickle said he did not want to rule out all applicants. Following discussion, Mayor Hashmi asked for a vote. Motion carried, 7 ayes — 0 nays. 6. First reading, deliberate and act on RESOLUTION NO. 2011-087: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; DECLARING SUPPORT 1430 Regular Council Meeting November 28, 2011 Page 3 FOR FUNDING A PORTION OF THE RIGHT -OF -WAY ACQUISITION COSTS AND UTILITY RELOCATION COSTS FOR UPGRADING AND WIDENING STATE HIGHWAY 24 FROM COOPER, TEXAS SOUTHWEST TO THE DELTA/HUNT COUNTY LINE IN AN AMOUNT NOT TO EXCEED $1,500,000.00; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member McCarthy and seconded by Council Member Grossnickle. PEDC Executive Director Steve Gilbert informed City Council that,the PEDC, the Lamar County Commissioners Court and Delta County Commissioners Court approved a similar Resolution. He said they expect that the City of Cooper will consider a similar Resolution in the next couple of weeks. Mr. Gilbert said if the Council approved this item, it would allow the Sulphur River Regional Mobility Authority to move forward with submitting an application to the State Infrastructure Bank for a low interest loan to fund the local portion. He said once the legal agreements were put together that he would take them to the City Attorney for review. Mr. Gilbert also said the final documents would go back to the Council for their approval. Mr. Gilbert said the total project was approximately a 38 million dollar project and that they had a commitment from TxDOT to bring nearly 30 million dollars for construction. He said the funds for this project from the State were from two different sources, one being Proposition 12 of which the Paris District received about 60 million dollars. He said that Paris also received some Federal bridge replacement money. Mr. Gilbert said that TxDOT required the local commitment for right -of -way acquisition and utility relocation and the funding would not be required until the City's fiscal year 2013. SURMA Board Member Holland Harper said he would answer any questions from City Council. Mayor Hashmi wanted to know if the City would have the option to pay off the loan early and Mr. Harper answered in the affirmative. Mayor Hashmi inquired about the interest rate and Mr. Anderson said he believed they used 4% when calculating the loan payment for the total 2.1 million dollars. Mr. Anderson said the City's portion would be about one -third of that total amount. Mayor Hashmi asked if Council Members had any questions and there were none. Following discussion, Mayor Hashmi asked for a vote on this item. Motion carried, 7 ayes — 0 nays. 7. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004 -081. City Clerk Janice Ellis reminded City Council of the special meeting scheduled for Monday, December 5th at 5:00 p.m. Regular Council Meeting November 28, 2011 Page 4 Steve Gilbert said that PEDC was hosting a reception for the Chairman of the Workforce Commission on Friday, December 91h at 10:30 a.m. and also had a lunch meeting scheduled with manufacturers at 11:30 a.m. on the same day. 8. Adjournment. 431 There being no further business, a Motion to adjourn was made by Council Member Pickle and was seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 6:02 p.m. ICE ELLIS, CITY CLERK M