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11/20121 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS { November 12, 2012 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, November 12, 2012, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Aaron Jenkins; Billie Lancaster; John Wright; Richard Grossnickle; Matt Frierson; and Cleonne Drake City Staff: John Godwin, City Manager; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Shawn Napier, City Engineer; Bob Hundley, Police Chief; Gene Anderson, Finance Director; Ron Sullivan, Public Works Director; Kent Klinkerman, EMS Director; Doug Harris, Utilities Director; and Dale Maberry, Assistant Fire Chief Opening Agenda 1. Call meeting to order. Mayor Hashmi called the meeting to order at 5:30 p.m. 2. Invocation. Reverend Rodney Slaughter gave the invocation. 3. Pledge of Allegiance. Council Member Grossnickle led the pledge. 4. Citizens' forum. Tom Harvey, Cooper, Texas — he asked to be considered for the Fire Chief position. Fred Williams, FM 79, Paris, Texas — he said he was a member of the Airport Advisory Board and not everyone on the board was in favor of an air park. He also urged the City to build more airport hangars, citing the list of people waiting for a hangar. Reverend Rodney Slaughter, 6705 Misty Glen — he invited everyone to the community Thanksgiving dinner, scheduled for November 15th at 7:00 p.m. at the First United Methodist Church. 1641 Consent Agenda Regular Council Meeting November 12, 2012 Page 2 Mayor Hashmi inquired of Council Members if they wished to pull any items from the Consent Agenda for discussion. Finance Director Gene Anderson answered questions about the financial report. A Motion to approve the Consent Agenda was made by Council Member Frierson and seconded by Council Member Wright. Motion carried, 7 ayes — 0 nays. 5. Approve the minutes from the City Council meeting on October 22, 2012. 6. Receive reports and/or minutes from the following boards, commissions, and committees: a. Main Street Advisory Board (9 -18 -2012) b. Paris Public Library Advisory Board (9 -19 -2012) 7. Receive September monthly financial report. 8. Approve curb and gutter variance; and Final Plat for T &K Machine, Inc. 2220 W. Park Street, Paris, Texas. 9. Approve Change Order Number One in the amount of $570.00; authorize final payment in the amount of $5,791.95 and close out the contract with B. Bray Construction for the CDBG #729599 Sewer System Manhole Improvements Project. Regular Agenda 10. Discuss, conduct public hearing, and act on RESOLUTION NO. 2012 -090: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; APPROVING AND AUTHORIZING A TAX ABATEMENT AGREEMENT WITH T &K MACHINE, INC.; MAKING OTHER FINDINGS AND PROVISIONS AND RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. PEDC Executive Director Steve Gilbert said this abatement request was from T &K, a long -time Paris aerospace parts manufacturing company. Mr. Gilbert said T &K planned to construct a new 5,000 square foot building, purchase and install three new CNC machines, and employ fifteen additional employees during the first year. Mr. Gilbert also said T &K's five year plan included forty -four new jobs, fifteen new machines and a capital investment of $4,216,000. T &K Plant Manager Cory Campbell answered questions from Council about the operation and life of machines. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support or against this item to please come forward. With no one speaking, Mayor Hashmi closed the public hearing. Regular Council Meeting November 12, 2012 Page 3 U A Motion to approve the tax abatement was made by Council Member Frierson and seconded by Council Member Wright. Motion carried, 7 ayes — 0 nays. 11. Discuss, conduct public hearing, and act on the nomination of the "L.O. Hammon" sign as a Historic Sign located in the Downtown Historic District. _ City Engineer Shawn Napier acknowledged receipt of a letter from Dr. Terry Kilgore dated August 17, 2012 requesting the sign located at 25 Lamar Avenue be considered as a historical sign. Mr. Napier said the Historic Preservation Commission nominated the sign as a historical sign to be protected from forced removal. City Council discussed the missing letters from the sign and inquired if there was a deadline to have them replaced. Mr. Napier said there was not. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support or against this item to please come forward. Terry Kilgore spoke in support of the designation and said that he could have the missing letters replaced within thirty days. With no one else speaking, Mayor Hashmi closed the public hearing. Subject to the repair being made within thirty days, a Motion to approve the nomination was made by Council Member Frierson and seconded by Council Member Lancaster. Motion carried, 7 ayes — 0 nays. 12. Conduct public hearing to receive comments regarding an application for a $200,000 grant from the U.S. Environmental Protection Agency (EPA) for a Brownfields Cleanup Grant to remove hazardous substances from the Grand Theater. Mr. Napier explained a public hearing was required and would allow opportunity for the community to comment on the proposal. Mr. Napier said the project was estimated at approximately $200,000 and the City's project match was $40,000. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support or against this item to please come forward. With no one speaking, Mayor Hashmi closed the public hearing. 13. Discuss and act on selection of an engineering firm to prepare a ten year Capital Improvement Plan for the City of Paris. A Motion to bring this item from the table was made by Council Member Drake and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. City Manager John Godwin said three engineering firms made presentations to City Council at a special meeting on Monday, October 15, regarding preparation of a ten -year Capital Improvements Plan. Mr. Godwin also said any of the three firms was capable of completing the work and doing well. He pointed out that a contract with an engineering firm could not be based upon a price, because it was prohibited by State Law. Mr. Godwin said once the Council Regular Council Meeting November 12, 2012 Page 4 selected a firm, that he would negotiate a contract. City Council discussed the staff size, firm location, City familiarity, team members and presentations of the three engineering firms. A Motion to select KSA was made by Council Member Lancaster and seconded by Council Member Wright. Council Member Frierson asked for additional discussion. Council Member Lancaster said she liked the fact that KSA had a designated person for each section of the work. Council Member Frierson said he favored Hayter Engineering, because they were local and had experience with the City. Council Member Mayor Hashmi asked for a vote. Motion carried, 6 ayes —1 nay, with Council Member Frierson casting the dissenting vote. Mr. Godwin inquired if Council wanted staff to negotiate an agreement with the preferred vendor and bring it back to Council or if Council wanted to delegate it to the City Attorney and City Manager. It was a consensus of City Council for staff to negotiate a contract and bring a number back to the Council for consideration. 14. Presentation and discuss a possible bond election. Mayor Hashmi said the presentation and discussion was not for an election, but for educational purposes regarding the bond issue. He also said the City continuously repairs infrastructure but infrastructure had not been replaced for a long period of time. Mayor Hashmi said funds had been allocated for the next year to begin replacement of infrastructure, but if the replacement process was to continue there should be some type of sustainability. Mayor Hashmi said if there was a bond, the funds would be committed for infrastructure replacement. He also pointed out that it would have been easy for Council to issue certificates of obligation for infrastructure replacement, but that was, not the intention of the City Council. Mayor Hashmi emphasized community involvement in this proposed project to receive input from the residents as to what the residents wanted done or did not want done. He said if the residents decided they were not interested in a bond that would be fine with the Council. Mayor Hashmi again emphasized the importance of this proposed project being a community effort. Dan Almon of Southwest Securities gave a presentation and answered questions from City Council regarding the financial analysis of debt repayment considerations associated with a proposed $50,000,000 capital improvement program. Mr. Almon added that interest rates were as low as they had been since the early fifties. Mr. Godwin presented a miscellaneous bond data handout to City Council and pointed out that over time, replacement of old water and sewer lines would significantly reduce leaks and inflow and infiltration, and reduce maintenance and operating costs at both treatment plants. Mr. Godwin said in 2011 real losses cost $252,483 and having to treat non- sewage at the plan cost approximately $308,733. Mr. Godwin also said replacement of old lines would reduce leaks resulting in a reduction for repairs to broken lines and damaged streets. 15. Discuss and act on an Ordinance amending Section 26 -1 Composition of Department, of Chapter 26 of the Paris Code of Ordinances, changing titles of positions in the Police Department. In comparison to other police departments, Chief Hundley said the corporal rank was not used widely by other departments. He referenced that the responsibilities of Paris Police Regular Council Meeting NOS ber'12, 2012 Page 5 Department lieutenants were the same responsibilities as captains in other police departments. Chief Hundley explained he wanted to change the titles of ranks to those which were more commonly used by other departments, specifically changing the title positions to sergeants, lieutenants and captains and eliminate the corporal title. He said the name changes are three lieutenants to three captains, nine sergeants to nine lieutenants and four corporals to four sergeants. Chief Hundley said he was asking for a simple title change of these positions; there was no increase in salaries; and no difference in the job description. He also said this change was a step in reorganization of the department, because some divisions were too heavy in supervision while others were lacking in proper span of control. Chief Hundley said the restructure would take a few years to complete and would be accomplished by attrition. He stated the more complex change was civil service and if appropriate at the second reading, staff would bring an amendment to section 26 -9 also changing those titles. 16. Receive report, discuss and possibly act on drainage problem on York Street. Mr. Napier said they were currently in a holding pattern while waiting for rainfall to determine how the drainage channel was going to work. He said a couple of staff members were going to attend training in a surveying class between Thanksgiving and Christmas. Council Member Wright wanted to know if Mr. Napier had spoken with Mrs. Carcuffe's neighbor, Mr. Hill. Mr. Napier confirmed that he had spoken with Mr. Hill and that Mr. Hill was happy with everything that had been done so far and relayed to Mr. Napier that several other neighbors were also pleased with the work. 17. Discuss and act on creation of a storm victim relief fund. Mayor Hashmi referenced the recent storm in New York and New Jersey and thought it would be a good gesture if the City of Paris could help them. Mr. Godwin said they could establish a fund for people to make a donation or set up a donation through water bills. Council Member Grossnickle wanted to know by what means would it be channeled. Mayor Hashmi said there was a governor's storm fiend or the Council could determine if they wanted to support one family with the collections each month. It was a consensus of City Council for Mr. Godwin to bring details to the next City Council meeting for consideration. 18. Discuss agenda policies as related to change orders, plats, resolutions, and requirement of second readings for ordinances. Mr. Godwin said they had discussed changing policies in four different areas in an effort to make council meetings more efficient. He said those areas included the use of resolutions, the use of ordinances, approval of plats and how to deal with capital projects and change orders. Mr. Godwin presented proposed policy changes to Council. (See Exhibit "X) Mr. Godwin reviewed the proposed changes and informed City Council that some of the changes would require amendments to current ordinances. It was a consensus of City Council to follow the proposed policy changes. Regular Council Meeting November 12, 2012 Page 6 19. Discuss and act on policies for use of the Old Depot Building. Since the Chamber of Commerce's lease of the old depot building expired, Mr. Godwin told Council that management of the community room had become the responsibility of city staff. Mr. Godwin told Council he had developed a policy for Community Room Use, which provided for reservations, deposits, fees and included discounts for local non -profit groups and agencies. He said staff's recommendation was that the PEDC, the Chamber and Lamar County Genealogy Section continue to meet in the Community Room each month free of charge. A Motion to approve the policy was made by Council Member Drake and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. 20. Discuss and act on advertisement for promotion of Cox Field Airport. Mayor Hashmi announced that he wished to meet with the airport board about this item prior to discussing it. 21. Convene into Executive Session pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about pending or contemplated litigation and/or on matters in which the duty of an attorney to his client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, clearly conflict with this chapter, as follows: • Jack Besteman claim. • Boomer Trends Magazine & Kenneth Kammer v. the City of Paris; Cause No. 81922, 62nd Judicial District Court, Lamar County, Texas. Mayor Hashmi convened City Council into executive session at 7:10 p.m. 22. Reconvene into Open Session and possibly take action on those matters discussed in Executive Session. Mayor Hashmi reconvened City Council into open session at 7:21 p.m. Mayor Hashmi said one of the matters discussed was the Jack Besteman claim. A Motion to authorize the City Manager to negotiate a final settlement amount was made by Council Member Grossnickle and seconded by Mayor Hashmi. Motion carried, 7 ayes — 0 nays. 23. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004 -081. Nothing was referenced. Regular Council Meeting November 12, 2012 Page 7 24. Adjournment. 6 U There being no further business, a Motion to adjourn was made by Council Member Frierson and was seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 7:21 p.m. f ICE ELLIS, CITY CLERK MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS November 20, 2012 The City Council of the City of Paris met for a special session at 5:30 p.m. on Tuesday, November 20, 2012, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Aaron Jenkins; Billie Lancaster; John Wright; Cleonne Drake City Staff: John Godwin, City Manager; Kent McIlyar, City Attorney; and Janice Ellis, City Clerk Absent: Council Members: Richard Grossnickle and Matt Frierson Opening Agenda 1. Call meeting to order. Mayor Hashmi called the meeting to order at 5:32 p.m. Regular Agenda 2. Confirm appointment of new Fire Chief for the City of Paris. City Manager John Godwin stated the preference was to hire within the department, but at the time that was not what was best for the organization. Mr. Godwin told the Council that the job had been posted, that he received at least five applications; he had interviewed several applicants and it was his recommendation to hire Larry Wright. Mr. Godwin said Mr. Wright had a wealth of experience and knowledge. A Motion to confirm the appointment of Larry Wright was made by Council Member Drake and seconded by Council Member Lancaster. Motion carried, 5 ayes — 0 nays. 3. Discuss and authorize the City Manager to execute a professional services agreement with KSA to develop a ten year Capital Improvement Plan for the City of Paris. Mr. Godwin said that he met with KSA representatives several times last week and was able to negotiate a contract price from $298,000 to $238,200. In addition, Mr. Godwin said KSA agreed to incorporate into its planning at no extra charge a parks plan for which the City of Paris had a grant. KSA President Joncie Young explained the importance of the job and emphasized that KSA would get started the following week. Mayor Hashmi said he was impressed with KSA and expectations were high. Council Member Drake was equally impressed. Council Member Wright said he had received good reports about the type of work done by KSA. Special Council Meeting November 20, 2012 Page 2 Council Member Lancaster said she was looking forward to getting a comprehensive plan far thl 6 6 City. Council Member Jenkins reiterated comments by other Council Members and added he was interested in seeing results. A Motion to approve this item was made by Council Member Wright and seconded by Council Member Drake. Motion carried, 5 ayes — 0 nays. 23. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Frierson and was seconded by Council Member Drake. Motion carried, 6 ayes — 0 nays. The meeting was adjourned at 6:35 p.m. J ICE ELLIS, CITY CLERK MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS November 26, 2012 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, November 26, 2012, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Aaron Jenkins; Billie Lancaster; John Wright; Richard Grossnickle; Matt Frierson; and Cleonne Drake City Staff: John Godwin, City Manager; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Shawn Napier, City Engineer; Bob Hundley, Police Chief; Gene Anderson, Finance Director; Ron Sullivan, Public Works Director; Kent Klinkerman, EMS Director; Doug Harris, Utilities Director; Larry Wright, Fire Chief, and Priscilla McAnally, Library Director Opening Agenda 1. Call meeting to order. Mayor Hashmi called the meeting to order at 5:30 p.m. 2. Invocation. Pastor Van Lazaroff gave the invocation. 3. Pledge of Allegiance. Council Member Grossnickle led the pledge. 4. a. Citizens' forum. No one spoke during citizens' forum. b. Announcement regarding new rescue truck. City Manager John Godwin expressed appreciation to City Council for funding the new rescue truck citing that it was of high quality. Mr. Godwin introduced the new fire chief Larry Wright. c. Announcement regarding sale of tax delinquent property. Regular Council Meeting November 26, 2012 Page 1610 Mayor Hashmi said the City of Paris was planning its largest tax sale ever, to include over 100 properties. He said these properties had delinquent taxes but would be sold, free and clear, at public auction. Mayor Hashmi stated that some properties would be available for as little as $200. He explained that the sale would be so big that the tax attorneys had to add a second day to make sure they had enough time to complete the anticipated purchases. Mayor Hashmi announced the public auction would take place at the Lamar County Courthouse on Tuesday, December 4, and again on Tuesday, February 5, from 1:00 p.m. to 4:00 p.m. each day. He said the City would place signs on the properties to be offered for sale in the next several days to help prospective buyers identify what was available. For specific questions about the sale, Mayor Hashmi encouraged interested parties to call Robert Talley, Paris Code Enforcement Supervisor, or the Lamar County Appraisal District. Consent Agenda Mayor Hashmi inquired of Council Members if they wished to pull any items from the Consent Agenda for discussion. There were none. A Motion to approve the Consent Agenda was made by Council Member Frierson and seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. 5. Approve the minutes from the City Council meeting on November 12, 2012. 6. Receive reports and/or minutes from the following boards, commissions, and committees: a. Historic Preservation Commission (10 -10 -2012) b. PEDC (10 -8 -2012; 10 -9 -2012; and 10 -29 -2012) 7. Receive October monthly financial report. 8. Receive October drainage ditch maintenance report. 9. Receive dilapidated structure report. 10. Discuss possible future amendments to the City of Paris Charter. Reeular Agenda 11. Discuss and act on changing or cancelling December 24th meeting. Mayor Hashmi said the second regularly scheduled meeting was December 24th, which was a holiday. He said he would like to have a second meeting in December and asked the city clerk to review the calendar, get with council members and re- schedule the meeting for another date in December. MW Regular Council Meeting November 26, 2012 Page 3 12. Discuss, conduct public hearing, first reading, and act on ORDINANCE NO. 2012 -034: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE LOT 5A, CITY BLOCK 307, BEING NUMBER 2685 NORTH MAIN STREET IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS, ADDING A SPECIFIC USE PERMIT (55) FOR THE ADDITION OF A MINI STORAGE WAREHOUSE TO THE EXISTING PROPERTY; DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. City Engineer Shawn Napier explained that Lee Wilson was requesting this change, so that he could add an additional 17,000 square feet of mini storage warehouses to the existing property. Mr. Napier said the Planning and Zoning Commission recommended approval of Mr. Wilson's request. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support or against this item to please come forward. Property owner Lee Wilson spoke in support of this change. With no one else speaking, Mayor Hashmi closed the public hearing. A Motion to invoke the super majority rule was made by Council Member Wright and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. A Motion to amend the zoning was made by Council Member Frierson and seconded by Mayor Hashmi. Motion carried, 7 ayes — 0 nays. 13. Discuss, second reading and act on ORDINANCE NO. 2012 -035: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING SEC. 26 -1 COMPOSITION OF DEPARTMENT, OF CHAPTER 26, POLICE, OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, TEXAS BY RENAMING CERTAIN SUPERVISORY POSITIONS WITHIN THE POLICE DEPARTMENT; AND OTHER MATTERS RELATED TO THE SAME; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. Chief Hundley said the requested amendment would not change the pay, but only change position names. He also said the change would allow for a more detailed comparative analysis with other police agencies and begin the process of restructuring supervision of the police department. A Motion to approve the amendment was made by Council Member Drake and seconded by Council Member Lancaster. Motion carried, 7 ayes — 0 nays. Regular Council Meeting November 26, 2012 i Page 4 14. Discuss, first reading, and possibly act on ORDINANCE NO. 2012 -036: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING SEC. 26 -1 COMPOSITION OF DEPARTMENT, OF CHAPTER 26, POLICE, OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, TEXAS BY RENAMING CERTAIN SUPERVISORY POSITIONS WITHIN THE POLICE DEPARTMENT; AND OTHER MATTERS RELATED TO THE SAME; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. Chief Hundley said the name changes in Section 26 -1 Police Department Composition required making the same changes for police supervisors listed in Ordinance 26 -9, Seniority Pay. A Motion to invoke the super majority rule was made by Council Member Drake and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. A Motion to approve this item was made by Council Member Drake and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. 15. Discuss and act on a Resolution directing the City Clerk to publish notice of intent to issue Combination Tax and Surplus Revenue Certificates of Obligation in the maximum amount of $2,900,000 for the purpose of funding costs of water system improvements. Mr. Napier said the City of Paris had received a low interest loan from the Texas Water Development Board for a Drinking Water State Revolving Fund in the amount of approximately $3.4 million dollars. He said the loan would be used to fund 15 water line replacement projects from the City's Capital Improvement Project and the project was qualified as a green project enabling the City for 15% ($510,317) loan forgiveness. Mayor Hashmi said he was opposed to issuing certificates of obligation unless it was an emergency. Mayor Hashmi referenced that certificates of obligation require only the approval of the City Council, but that revenue bonds must be approved by a vote of the people. Council Member Wright reiterated Mayor Hashmi. Council Member Grossnickle asked if the worst lines had been selected and Mr. Napier answered in the affirmative. Council Member Frierson inquired if this was included in the 2.2 million budget item and Mr. Godwin said it was not, that this subject came up prior to budget time. Council Member Drake asked if they could get out of this. Finance Director Gene Anderson said that the City might not be able to get out of the engineering agreement, because work had begun. Council Member Lancaster expressed concern about how this would work with KSA's plan. Council Member Jenkins wanted to know the length of time it would take to pay this loan off. Mr. Godwin said it was typically twenty years. Mr. Godwin explained the engineer part was for design work. Mr. Godwin suggested City Council table this item pending additional information. A Motion to table this item was made by Council Member Drake and seconded by Council Member Lancaster. Motion carried, 7 ayes — 0 nays. 1673 Regular Council Meeting November 26, 2012 Page 5 16. Discuss and authorize execution of a contract for the demolition and disposal of dilapidated structures to Sanitation Solutions. . Mr. Napier said the City put out a request for proposal, published notice in the Paris News and received one proposal and that proposal was from Sanitation Solutions. He said the base rate was $29.00 per ton and Sanitation Solutions was giving discounts based on the amount of money spent. Mr. Napier said in speaking with Mr. Bray, they had discussed moving the contract period from one year to a three year period and spread the rate for fiscal year spending to determine the contract spending. Mr. Napier explained that over a three year period the City would be able to take advantage of these rates and Mr. Bray was in agreement. Mr. Godwin emphasized with a three year deal the City was much more likely to get to the discounts. A Motion to authorize the execution of a contract for demolition and disposal of dilapidated structures to Sanitation Solutions was made by Council Member Frierson and seconded by Council Member Wright. Motion carried, 7 ayes — 0 nays. 17. Receive report, discuss and possibly act on drainage problem on York Street. Mr. Napier said nothing had changed since the last report, because there had been no significant rainfall to allow staff to gauge the progress. He also said that staff members were scheduled to attend training for the new survey equipment on Friday. 18. Discuss plats, process and development delays. Mr. Godwin and Mr. Napier explained platting processes and development delays (See Exhibit "A." Mr. Godwin said it was an important process and that staff was trying to make it faster and expressed appreciation to Council for their support. 19. Discuss and act on demolition of the Old Animal Shelter and old Police Department building. Mr. Godwin said the City had received demolition prices on these buildings and sought approval to demolish the animal shelter, but wait on the police building because of the price. He said the animal shelter cost was not much more than the cost of demolition of some the residential properties. Mayor Hashmi added that inmate help was available to work on the old police department, perhaps to make it usable for a recreational facility for residents in that area. A Motion to demolish the old animal shelter was made by Council Member Drake and seconded by Council Member Lancaster. Motion carried, 7 ayes — 0 nays. 20. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004 -081. Nothing was referenced. 21. Adjournment. There being no further business, a Motion to Frierson and was seconded by Council Member Drake meeting was adjourned at 6:25 p.m. ICE ELLIS, CITY CLERK Regular Council Meeting Novecpber;26, 2012 Page 6 -16; 714 adjourn was made by Council Member . Motion carried, 7 ayes — 0 nays. The