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06 - VARIOUS MINUTES FROM BOARDS, COMMISSIONS, AND COMMITTEESItem No. 6 PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Tuesday August 11, 2015 MINUTES Board Members Present: John Brockman, Vice -Chair David Turner Don Wilson, Secretary - Treasurer Ray Banks, New Board Member Ex- Officio Members Present: Steve Keywood, Chamber A.J. Hashmi, Mayor Pam Anglin, Ex Officio Legal Counsel: Kent Mcilyar City Council Liaison: Sue Lancaster Call to Order: Staff Present: Angie Corbell Office Manager Paula Brownfield Administrative Assistant Guest(s) Present: James Wallace, Jazzyfrog Don Taylor Bob Hundley, Paris PD J.C. Darnell, PC Repair Ed Farmer, Caddo Museum Danielle Kloap, Paris News John Brockman Vice - Chairman called the meeting to order at 4:00 p.m. and welcomed those present. Confirmed a quorum was present. Mr. Brockman asked for introductions all around. Citizens Input: None Discuss and Possibly take action on SuRRMA request for Administrative Support: Mr. Brockman noted that past Interim PEDC Director Shannon Barrentine was Secretary of the Board for Sulphur River Regional Mobility Authority. Mr. Turner added PEDC needed a presence on the Board. Mr. Wilson stated that PEDC was one of three entities heavily involved in SuRRMA activities and basically was the SuRRMA primary funds benefactor. Mr. Turner made a motion to allow Angie Corbell the PEDC Office Manager to represent the PEDC as Secretary of Sulphur River Regional Mobility Authority. Ray Banks seconded the motion. The motion carried unanimously. Update from James Wallace on PEDC Website: James Wallace presented the new website updates to the Board and demonstrated its use. Mr. Wallace advised he was still in need of updated property listings. Mr. Wallace stated he had added a customized report feature allowing staff and visitors to choose items from the website to save and print. Mr. Wallace stated there was discussion of including only Industrial sites for sale and adding a MLS link to other properties that would not need updating by Mr. Wallace or PEDC staff. Mr. Wilson added that Wallace had stated he could offer current photos of sites for $20.00 per hour. Hear from J. C. Darnell on PC purchase and update information and recommendations: Mr. Darnell addressed the Board on the ongoing issues regarding connectivity, security, equipment upgrades and the costs of each. The Board agreed to allow Mr. Darnell to install necessary equipment for the Lamar County Historical Museum, The Caddo Museum and The Genealogy Society to access the PEDC Wireless Internet along with a Guest connection for PEDC. Mr. Darnell advised he would also install the necessary security features to assure confidentiality of PEDC information and purchase a Dell pc system for PEDC. Mr. Turner made a motion to allow Mr. Darnell to purchase the necessary equipment for the aforementioned task. Mr. Wilson seconded the motion. Motion carried unanimously. Discuss and Possibly take Action on Office Operations report and recommendations Mr. Brockman turned the floor to Angie Corbell, PEDC Office Manager, Angie reported on Mr. Darnell being an asset to PEDC, Ongoing organization tasks, office equipment purchases, and supply purchasing procedures. She also stated there had been Fire Alarm issues that have tentatively been resolved by Advance Alarm, and future document imaging plans. Ms. Lancaster added she received permission from John Godwin the City Manager to purchase planters for the Caddo museum. Mr. Wilson stated he has arranged an estimate from Ray's Tree service to mow the area near the Depot and generally clean up the area. Mr. Wilson stated he was going to obtain permission from Kiamichi Hugo to allow the contractor to clean up the Railroad Right of Way on Bonham Street. Mr. Wilson stated the money was in the budget under Depot Operations. Mr. Banks stated the current lawn contractor needed to remember to remove the mown grass from the front sidewalk as Ms. Lancaster concurred. Mr. Wilson advised the contractor was under charge of the City. Ms. Lancaster advised she would see to it. John Brockman redirected the Board to consider adopting the Emergency Action Plan as presented by Ms. Corbell. Mr. Wilson made a motion to accept the Emergency Action Plan into policy. Mr. Turner seconded the motion. Motion carried unanimously. Approval of Transcript and Minutes of Previous Meetings The July 7th meeting minutes were submitted for approval. Mr. Wilson stated the minutes needed to be corrected on the second page with Mr. Turner's recollection of saying; "Mr. Moore is an expert at billing." Ms. Lancaster also added she did not request the door to be locked. This was corrected to say Audience member. Mr. Turner made a motion to accept the minutes pending corrections. The motion was seconded by Ray Banks. The motion carried unanimously. The July 14th meeting minutes were presented for approval and corrected to say Don Wilson stated he had said "Moore Law Firm" and not "Jeff Moore." Don Wilson asked Paula and Angie to remember to place the Board Members votes in the minutes for the record. Mr. Banks pointed out that he made a motion for J. C. Darnell to perform services for PEDC for three hundred per month to correct the minutes that simply stated $300.00. Mr. Banks made a motion to accept the minutes for July 14th, 2015 pending corrections. Mr. Wilson seconded. Motion carried unanimously. The July 20th meeting minutes were presented for approval. Mr. Banks stated that Mr. Grubbs did not attend the meeting but was listed under the call to order. Mr. Banks made a motion to accept the minutes pending approval. Mr. Turner seconded. The motion carried unanimously. The July 28th meeting minutes were presented for approval. Mr. Wilson stated that the budget portion past Machinery and Tools was yet to be determined. Mr. Banks stated he thought it was covered. Mr. Wilson stated the figures were not correct as printed. Mr. Banks made a motion to accept the minutes pending corrections. Mr. Wilson stated that the remaining lines down from Machinery Tools and Equipment, has yet to be determined. Mr. Banks made a motion to accept the minutes pending corrections. Mr. Turner seconded the motion. The motion carried unanimously. Budget Workshop Mr. Brockman turned the floor to Mr. Wilson, who stated he was still compiling the budget figures and needed more input from Gene Anderson the City Finance Director. Mr. Wilson pointed out figures he added to next year's budget. Mr. Wilson stated he needs to verify figures previously entered by Previous Board members and Staff. Mr. Wilson stated PEDC is still awaiting finalization of T & K Incentive Agreement however; the company has been purchased by a new owner and a meeting is pending with the Company's management therefore, the figures are not firm at the time of the Board Meeting. Mr. Wilson stated there were two companies discussed from last year and both at present have not submitted a formal application. Mr. Wilson stated the spreadsheet used needs more items from income to give a more accurate budget picture. Mr. Wilson stated the cash figure is correct through July 31 St. Mr. Wilson added that he wanted to make sure that the figures were correct before they were presented for approval. Ms. Anglin pointed out the figure for Work Keys for $35,000.00 had been omitted on the current spreadsheet. Mr. Brockman stated there should be another meeting before September 1St. Mr. Brockman stated there was no need for action on this item. Convene into Executive Session Discuss the Executive Director Compensation and Benefits package. Reconvene into Open Session The Board reconvened into Open Session at 5:30 pm No action was taken. Adjourn Motion to Adjourn was made by Mr. Tuner and seconded by Mr. Banks. The motion carried by unanimous vote. Respectfully submitted, Angie Corbell Office Manager Paris EDC Paris Public Library Advisory Board Meeting Minutes July 15, 2015 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:03 p.m. Present: Board members present were Fran Neely, Connie Dodd, Denise Kornegay, Rebecca Umphrey, Carol James, Daisy Harvill and director Priscilla McAnally. Absent was Mike Pendleton. I. Approval of Minutes: The minutes of the previous meeting were unanimously approved. II. New Business: A. New board member Daisy Harvill was introduced B. Officers elected were Fran Neeley — Chair; Connie Dodd — Vice Chair, and Denise Kornegay — Secretary III. Old Business: None IV. Presentations: A. Budget Report —Just over 75% of the year's budget has been expended B. Statistical Report — There was a 5% decrease in circulation and a 13% increase in visits from last year's numbers V. Friends of the Library: No report VI. Director's Remarks: The director will be going to Dallas Monday, July 20 to decide on framing options for the John Chisum painting. VII. Next meeting: August 19, 2015 Adjournment: Meeting was adjourned at 4:35 p.m. Submitted by Priscilla McAnally, Library Director Paris Visitors & Convention Council Board of Directors Meeting May 7, 2015 4:00 pm Members Present: Bobby Walters, Gail Dority, Mike Patterson, Roy Gwinn, Carolyn Patterson, James Brockway, Erik Roddy, Mary Lou Coe, Matt Frierson, Stephen Gerrald, Steve Keywood, Edwin Pickle, Greg Wilson, Raju Patel, Jeff Martin, Josh Bray. Staff Present: Ken Higdon, Gina Crawford, Becky Semple, and Judy Daniel. Bobby Walters called the meeting to order at 4:01 pm. Welcome to new Chamber President, Ken Higdon. Jeff Martin presented the financials. A motion to accept was made by James Brockway, seconded by Roy Gwinn, Motion passed. A motion to approve minutes was made by Mike Patterson, seconded by Mary Lou Coe, Motion passed. NEW BUSINESS — Funding Requests. Funding request from ASA Western Regional Shootout sponsored by Archers for Christ, motion made by Bobby Walters to award $1,750.00, seconded by Mike Patterson, motion approved. Boat Racing with the Southern Drag Boat Association at Lake Crook. Greg Wilson presented the logistics of this event concerning whether to make the commitment of $30,000 or $15,000.00. After short discussion Greg Wilson of the Events Committee made the motion to give the organization $15,000.00 to bring this event in August 2015, Roy Gwinn seconded, motion passed. OLD BUSINESS Becky Semple reported that 38 states and England were represented at 2015 ASA. There is 2 years left on Paris's current contract with ASA and at this year's event it was negotiated to have the event in Paris for 5 additional years. FUTURE BUSINESS ans memorial contract and also said he spoke with Randy Nation about the number of events at the civic center. Gina Crawford said they are considering doing some marketing. Leadership: Brian Figley reported that all is going well with the class and Leadercast is scheduled for May 8, 2015. Main Street: Cheri Bedford reported about upcoming events. Also stated that volunteer week is April 11 -18. Membership: Josh Bray reported that we now have 500 members and he will be keeping up with members gained and lost. Staff will continue to search for new members. Retail Committee: Gina Crawford reported that she, James Brockway and John Godwin will be going to ISCS in Las Vegas. Retail committee is excited about upcoming ventures. NEW BUSINESS: Josh Bray about Lamar County Days on April 7 -9. Stephen Gerrald gave an update on Fireworks; we are at $14,000 for Sponsors. OLD BUSINESS: Steve Keywood gave a brief report on Chamber personnel and stated that we are beginning to interview for the President position. Board asked Becky Semple and Gina Crawford to leave for a close session, of the board. In this session the board approved negotiations to continue with Kenneth Higdon, for Chamber President. The motion was made by Curtis Fendley, seconded by Bobby Walters. Dismissed at 5:00 pm Respectfully submitted, Gina Crawford Paris Visitors & Convention Council Board of Directors Meeting July 30, 2015 4:00 pm Members Present: Bobby Walters, Mike Patterson, James Brockway, Erik Roddy, Mary Lou Coe, Tony Corso, Chad Lee Johnston, Stephen Gerrald, Steve Keywood, Greg Wilson, Raju Patel, Jeff Martin, Josh Bray, Derrald Bulls. Staff Present: Ken Higdon, Gina Crawford, and Becky Semple. Bobby Walters called the meeting to order at 4:00 pm. Introduction of guest, Tony Corso and Chad Lee Johnston. Jeff Martin presented the financials. A motion to accept was made by James Brockway, seconded by Greg Wilson, Motion passed. A motion to approve minutes was made by Mike Patterson, seconded by Mary Lou Coe, Motion passed. NEW BUSINESS — Funding Requests. Funding request for "Obedience /Rally Trials, sponsored by Texas K9, motion made by Greg Wilson to award $1,200.00, seconded by Mary Lou Coe, motion approved. Funding request for "His Kids Conference" at Love Civic Center hosted by Paris Church of God. Motion made by Jeff Martin to award $1250, seconded by Mike Patterson, motion approved. Becky Semple spoke about the Convoy coming in October, with more info to follow soon. After a review of the board members, it was stated that Suzy Harper and John McFadden would be taken off the VCC board, for lack of attendance. Becky Semple spoke about the upcoming SBDA Boat races and said we still need volunteers for parking. Becky Semple gave an update on Tour de Paris and its success. FUTURE BUSINESS Jeff Martin presented the budget for 2015 -2016. Motion to approve was made by Erik Roddy, seconded by James Brockway, motion approved. Dismissed at 4:51 pm Respectfully submitted, Becky Semple