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07 - PUBLIC INFORMATION REQUESTSItem No. 7 COUNCIL MEMBER AGENDA ITEM REQUEST Please complete this form to have an item placed on the agenda for the Council's consideration. The deadline for requesting an item on an agenda will be the Wednesday before the council meeting takes place. This time is necessary so that staff can research the matter and prepare /review an ordinance, resolution, or other document such as a contract. In order for your fellow Council Members to fully understand your item, have productive discussion, ensure efficient council meetings, and for staff to be able to assist you as completely as possible, it is important that you describe the item with as much detail as possible and include any supporting documentation so that it may be included in the Council's meeting packets. Please return this completed form to the City Manager's office or the City Clerk's office. Council member making request: ❑ Aaron Jenkins ❑ Matt Frierson ❑ Sue Lancaster ® Edwin Pickle ❑ Benny Plata ❑ A.J. Hashmi ❑ Steve Clifford Description of Item: I asked for the list of public information requests processed between January 1, 2015 and August 31, 2015 (except emergency services) be placed on this agenda to raise awareness of how many requests are received and processed by city staff. I have also asked that this list be provided on a quarterly basis to the Council. Are additional sheets or supporting materials attached? Z Yes ❑ No I request that this item be placed on the agenda for the: ❑ City Council meeting on this date: September 14, 2015 ❑ Sometime in the next 2 meetings ❑ No specific time in mind — just keep it on a list of pending issues Signature:`' Date: September 1, 2015 City of Paris Revised 05/12/2015 2015 PUBLIC INFORMATION REQUESTS (January 1, 2015 — August 31, 2015) 1. January 14 — Iry Rubenstein, Smartprocure — purchase orders dated October 6, 2014 to present. Provided electronically 1 -7 2. Kathleen Carlson —water repair in area of house of 1363 Pine Bluff for October and November. Provided electronically 1 -8 3. January 3 —Brian Reeser, PSI — 2775 41St Street SE —includes 40 acres of AG Land — fire department responses, illegal dumping violations, or other records of environmental concern. Provided electronically 1 -12 4. January 15 —Jim Newman, 208 Clarksville St — 3005 Briarwood Permit showing builder and date built. Provided 1 -22 5. January 20 — David Patty — 4020 Shannon Drive — Defenbaugh report regarding PEDC, summary report. Provided 1 -20. 6. January 21— Georgia McEwin — Defenbaugh report regarding PEDC. Summary report provided 1 -20. 7. January 21 —Jennifer Jones, 2610 Allen Street, #2401, Dallas — Defenbaugh report regarding PEDC. Summary report provided 1 -22 8. January 22 - Kathleen Carlson — water repair in area within two blocks in all directions of the house located at 1363 Pine Bluff for October and November. 1 -22 requestor notified there are no responsive documents. 9. January 22 — Bobby Guess, 2275 CR 22500, Paris — final pay apps on Safe Routes to School. 1 -22 provided electronically by Shane Grissom. 10. January 28 — John Rakestraw, Duncanville — building permits for 1886 - 1916 -20 for 109 117 1 st Street SE. 1 -28 informed requestor that the city did not have responsive documents 11. February 4 — Christy Wendell, 4214 Primrose Lane — all documents pertaining to the zoning of the recycling depot in Paris, Texas, including but not limited to: email, test messages, internal city office memos, calendars, handwritten notes to the file, phone calls, voicemails, correspondence with Tri-State Iron & Metal, the seller, real estate agent, documentation of meetings on this issue, etc. In short any and all communication regarding city of Paris and the zoning of the recycling depot in any format. Provided part of response (e- mails) on 2 -9. Provided remainder of docs received from departments (2 phone messages, e-mail and DVD of plans /drawings) on 2 -11. 12. February 6 — Chelsea Wilks — a list of permits and COO for the subject property since its construction — 1460 Northwest 19th Street. Provided February 12. 13. February 10 — Chad Hyde — City council minutes and agendas for all regular and special meetings for November 1993, December 1993 and January 1994 — 6200 LA Calma Ste. 200 Austin Texas 78752. Explained everything on web -site and waked him through process, he said to close request — February 18. 14. February 20 — Syble Colson — all records, both written and any oral recording, regarding a proposed ordinance in the central business district to limit certain types of storage (see attached memorandum) — provided 2 -27 -15 15. February 25 — Phillip Norman — a copy of entire personnel file including the G file. 3 -3 attorney requested AG opinion on G file. Other documents provided 3 -5. 16. March 3 — Michael Vanderburg — billing documents for the resident located at 2585 Simpson Street for the time period September 1, 2014 to March 3, 2015. Provided 3 -6 17. March 5 — Ann Lamb — building permit for 360 32nd N.E. provided 3 -6 18. March 6 — city of Denison — salary survey. Provided 3 -9 19. March 12 — Mary Ann Campbell — insurance provider for Guess Construction (downtown sidewalk project — Simwick) provided 3 -12 20. March 12 — Bobby Roberson — information for 2220 West Park Street (building inspection, code violations, coa, environmental) — provided 3 -19 21. March 16 — Thomas Robb - — information for 2220 West Park Street (building inspection, code violations, coa, environmental) — provided 3 -19 22. April 8 — Kyle Kasner — agreement with Muni Services LLC and/or its parent company Portfolio Recovery Associates and billings — provided contract on 4 -9 23. April 14 — Ray Banks — copies of written reprimands and any notes of verbal reprimands in the personnel file of Shawn Napier. Responded — no documents — April 15 24. April 16 — Ray Banks — copies of performance reviews of Shawn Napier, Joey Sleeper and Alan Efrussy for the past 30 months — provided April 20, 2015 25. April 16 — Ray Banks — copies of written reprimands and any notes of verbal reprimands in the personnel files of Joey Sleeper and Alan Efrussy. Responded — no documents — April 20, 2015. 26. April 24 — Connie Beard (Paris News) — a list of who has made open records requests referring the Paris Economic Development Corp. since Oct. 1, 2014 to the present. 27. April 20 — Jonathan Conder — application for position/employment of current attorney. Applicant withdrew his request April 30. 28. May 5 — Matt of Phase Engineering — notices of violations, complaints, fuel tank storage facilities, sample wells, etc. for 1392 South Main — provided May 13 29. May 12 — Courtney Bell, Terracon — underground storage tanks, hazardous material spills, ie environmental records for 3215 N. Main Street — provided May 18 30. May 15 — Elizabeth Hollier, Texas State News — a copy of the application form turned in by each candidate & incumbents in the 2015 election. Provided May 19 31. May 19 — Don Taylor — a copy of any and all 2014 to current travel expense reports filed for reimbursement with the city of Paris for the City Manager, Police Chief and Fire Chief. Provided May 26 via a -mail. 32. May 19 — Don Taylor — a copy of any and all code violations written or sent notice of from 2014 through current. Clarification: would rather have in report form, all violations with exception of fire code. Letter sent May 26 that report is ready to be picked up. 33. May 22 — Charles McNeal — information concerning street widening of 25b NE, any eminent domain and street expansion paid for by developer? Original long rang city plan for 25th street. Two maps provided May 22. Requestor clarified that he was requesting documents pertaining to the street widening project in 1988, in which 331, 333 and 335 NE 250' were included. There are no responsive documents per Ashley Fendley. Notified requestor on May 29. 34. May 27 — Kim Ross, Alta Terra Equity Partners — PETCO Plaza 3900 Lamar original building permit and remodeling permit in 2008. Provided May 28. 35. May 27 — Benjamin Brigg — fire report regarding accident of May 7, 2015 on SE Loop 286, clarified on June 2. Provided June 3. 36. June 10 — Irma Perez, Timios, Inc. — outstanding utilities bills for 1030 Meadowlark Ln — provided June 11 37. June 10 — Ray Banks — June 2009 ground lease agreement with Bill Booth. Reassignment Agreement to Gene Svoboda in February 2012. The Lease Agreement from Lynne E. Svoboda to Eric Zarones. Provided June 11 38. June 18 — Yvonne De La Cruz, Texas Water Exchange — water agreements between 2012 -2015 and total current volume of acre fee controlled by city. Provided June 19. 39. July 7 — Elizabeth Hollier — a copy of ballot applications turned in by each candidate and incumbents for the years 2010, 2011, 2012, 2013 and 2014 — provided July 14 40. July 14 — Charles Richards - copies of all e-mail from June 1, 2015 through July 14, 2015 between the city manager John Godwin and one or more council members. Provided July 17 41. July 16 — Donie Husey — info for variance. Provided 7 -16 -2015 by Ashley Fendley. 42. July 23 — Michael Glatfelter - any and all recordings, correspondence, notes, etc. between PEDC & City officials regarding removal of Mr. Glatfelter from Boards and meetings. Provided 7 -27 -2015 43. July 29 — Jacklyn Kerns — accounting of all uncashed checks have been outstanding for 180 days or more. August 7 — sent estimate letter. 44. August 3 — Josh Barton, Partner Engineering and Science - documents such as zoning and permitting for Solomon CVS Portfolio. Provided August 7 45. August 17 — Deborah Ward — the Ward Law Firm — from November 8, 2011 — through present — copy of all bid documents of Bamaco Disaster Response Group. 8 -17 -2015 sought clarification. As of 8 -21 -2015 no response. 46. August 18 — Dorothy Friday, Vertex — copy of ordinance no. 2015 -007. Provided 8 -18- 2015. 47. August 27 — Melissa Hall, BuildCentral — information about Paris Lake Medical Center — provided form to requestor on 8 -27 -15 and no response received.