12 & 13 - VCC & LCC BUDGETSItem Nos. 12 & 13
memorandum
TO: Mayor & City Council
FROM: John Godwin, City Manager
SUBJECT: VCC & LCC BUDGETS
DATE: September 8, 2015
BACKGROUND: On an annual basis, the Paris Visitors & Convention Council and the Love
Civic Center are required by contract to submit future year operating budgets.
STATUS OF ISSUE: Attached are this year's budget requests. Both are increasing over current
year due to anticipated revenue increases. Lamar County Chamber of Commerce executive
director Ken Higdon will present the budgets at the September 14 council meeting.
BUDGET: Funding comes from the Hotel Occupancy Tax (HOT), plus a few other smaller
revenue sources, including facility rentals.
RECOMMENDATION: Accept budget.
3:42 PM Paris Visitor $ Convention Council
09104116 Profit & Loss Budget Overview
Accrual Basis October 2015 through September 2016
Ordinary Income/Expense
Income
40000 • income from Events
40030 • Souvenir Sales
40040 - Tour de Paris Income
Total 40000 - Income from Events
40200 . Motel Tax
41000 - Misc Income
41200 • Trolly / Historical
Total Income
Expense
64600 • Training / Education
50000 • Bank Service Charge
50010 • Credit Card Charges
50000 • Bank Service Charge - Other
Total 50000 • Bank Service Charge
50001 - Motel Tax Transferred Out
50100 • Communications
60200 •Office Expense
50300 • Payroll Expenses
50400 • Payroll Tax Expense
50500 • Marketing /Advertising
50600 • Professional Fees
60610 • Audit
60620 • Bookkeeping
Total 50600 • Professional Fees
60700 • Membership Dues/Sub.
50600 • Utilities
60810 • Electricity
50820 • Water
50830 • Gas
Total 50800 • Utilities
50900 • Intown AutolExp Allowance
51200 - Event Expenses
51230 • Souvenir Exp
51240 • Tour de Paris Exp
51360 • ASA
51392 • SDBA Boat Races
Total 51200 • Event Expenses
$1400 • Events Promotion / Funding
51800 • Arts Allocation
61710 - Chamber Management
52000 - Meetings & Hosting
52200 • Building RepairalMatntenance
52400 • Staff InsJRetirement
52600 • Insurance
52610 • Building Insurance
52620 • General Uabillty
52630 . Worker's Comp
Total 52600•Insurance
52700 • Mlac Expenses
63000 • Trolley Expenses
54300 • Postage
64600 - Intern
Total Expense
Net Ordinary Income
Net Income
Oct'15 - Sep 16
9,000.00
40,000.00
49,000.00
555,000.00
1,500.00
5,000.00
610,500.00
800.00
1,200.00
Ann nn
1,600.00
237,857.14
7,500.00
4,500.00
80,000.00
8,105.00
40,000.00
2,000.00
a rnn nn
5,500.00
5,000.00
3,300.00
200.00
500.00
4,000.00
9,499.92
15,000.00
30,000.00
30,000.00
15,000.00
90,000.00
30,000.00
17,000.00
37,398.00
3,000.00
3,000.00
9,000.00
2,100.00
2,800.00
1,500.00
6,400.00
1,000.00
6,000.00
1,500.00
1,500.00
610,160.06
339.94
339.94
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4:15 PM Love Civic Center
09/04/15 Profit & Loss Budget Overview
Accrual Basis October 2016 through September 2016
Ordinary Income /Expense
Income
40200 • Motel Tax
40300 - R.V. Hook Up
40400 - Misc Income
40500 - Rent
40510 - Refunded Deposits
40500 - Rent - Other
Total 40500 - Rent
Total Income
Expense
50000 - Bank Service Charge
50100 - Communications
50200 - Office Expense
50300 - Payroll Expenses
50400 • Payroll Tax Expense
50600 • Professional Fees
50610 - Audit
50620 - Bookkeeping
50600 - Professional Fees - Other
Total 50600 . Professional Fees
50700 - Membership Dues /Sub
50800 • Utilities
50810 - Electricity
50820 - Water
50830 - Gas
50840 • Trash Disposal
Total 50800 - Utilities
50900 • Intown Auto Exp Allowance
51100 - Small Equipment
51700 - Contracted Services
51730 - Chamber Management
52100 • Eiffel Tower Lighting/Maint
52200 - Building Maint. /Spls.
52300 • Security
52400 - Staff InsJRetirement
52600 - Insurance
52620 • General Liability
52630 - Workers Comp. Insurance
52610 - Building Insurance
52600 - Insurance - Other
Total 52600 - Insurance
52700 - Misc Expenses
52800 - Interest Expense
53100 - Marketing /Advertising
54100 - Ground Maintenance
54200 - Housekeeping Supplies
Total Expense
Net Ordinary Income
Net Income
Oct'15 - Sep 16
237,857.14
5,000.00
1,500.00
- 10,000.00
85,000.00
75,000.00
319,357.14
500.00
8,000.00
1,000.00
87,550.00
6,624.00
2,000.00
3,500.00
125.00
5,625.00
125.00
46,000.00
6,000.00
5,000.00
4,500.00
61,500.00
3,000.00
1,000.00
1,000.00
15,000.00
2,500.00
75,000.00
1,000.00
8,500.00
4,000.00
1,500.00
3,200.00
0.00
8,700.00
2,000.00
12,000.00
1,600.00
8,500.00
4,000.00
314,724.00
4,633.14
4,633.14
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