04 - ORDINANCE ADOPTING THE PROPOSED 2015-16 CITY BUDGETItem No. 4
memorandum
TO: City Council
John Godwin, City Manager
FROM: Gene Anderson, Finance Director
SUBJECT: ORDINANCE ADOPTING THE PROPOSED 2015 -16 CITY BUDGET
DATE: September 16, 2015
BACKGROUND: The proposed 2015 -16 City budget was presented to the City Council on
July 13, 2015. A public hearing was held on September 8th on the proposed budget, and a second
public hearing was held on September 14th for the proposed increases to the original budget. This
budget ordinance summarizes revenues and expenses for all budgeted city funds and
departments. It also provides for certain transfers to be made between various city funds.
STATUS OF ISSUE: The proposed city budget has been reviewed and modified by the City
Council and public hearings were held in accordance with city charter requirements. The
proposed budget as amended now awaits the City Council's formal adoption through this
ordinance.
BUDGET: N/A
RECOMMENDATION: Motion to approve the 2015 -16 City Budget Ordinance.
Draft
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ADOPTING A BUDGET FOR THE ENSUING FISCAL PERIOD BEGINNING
OCTOBER 1, 2015, AND ENDING SEPTEMBER 30, 2016, IN ACCORDANCE
WITH THE CHARTER OF THE CITY OF PARIS; APPROPRIATING THE
VARIOUS AMOUNTS THEREOF; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE,
A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Paris has submitted to the City Council a
proposed budget of the revenues of the City and the expenses of conducting the affairs thereof
and providing a complete financial plan for the ensuing fiscal period, beginning October 1,
2015, and ending September 30, 2016, and which said proposed budget has been compiled
from detailed information obtained from the several departments, divisions, and offices of the
City; and,
WHEREAS, the City Council has received the City Manager's proposed budget, a copy of
which proposed budget and all supporting schedules has been on file with the City Clerk of the
City of Paris, since August 18, 2015; and,
WHEREAS, public hearings were held on September 8, 2015 and September 14, 2015
on the annual budget for the City of Paris, Texas for Fiscal Year 2015 -2016 to allow proponents
and opponents of the Budget an opportunity to be heard as required by Article V, Section 50, of
the Charter of the City of Paris, Texas, and in accordance with Section 102.006(a) of the Local
Government Code of the State of Texas, and the City Council is of the opinion that said
proposed budget, should be approved and adopted;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this ordinance are hereby in all
things approved.
Section 2. That the proposed budget of the revenues of the City of Paris and the
expenses of conducting the affairs thereof, providing a complete financial plan for the ensuing
fiscal period beginning October 1, 2015, and ending September 30, 2016, as submitted to the
City Council by the City Manager and as amended by the City Council, be, and the same is in all
things, approved, adopted, and incorporated herein by reference for all purposes, as the
budget of all of the current expenses as well as the fixed charges against the City for the fiscal
period beginning October 1, 2015, and ending September 30, 2016.
Section 3. That the sum of $21,673,695 is hereby appropriated out of the General
Fund for the payment of operating expenses and capital outlay of the City Government as
follows:
GENERAL GOVERNMENT:
City Council
$
73,930.00
City Manager
$
369,563.00
City Attorney
$
438,910.00
Judicial
$
229,092.00
City Clerk
$
140,958.00
Sub -Total
$
593,119.00
FINANCE:
Accounting & Auditing $ 420,501.00
Sub -Total
EMERGENCY SERVICES:
Police $ 6,073,596.00
Fire $ 4,381,076.00
Emergency Medical Service $ 2,332,850.00
Sub -Total
AIRPORT:
Cox Field $ 103,350.00
Sub -Total
PUBLIC WORKS:
Community Development
$
463,692.00
Engineering
$
513,374.00
Public Works
$
205,471.00
Parks & Recreation
$
1,140,560.00
Streets & Highways
$
1,488,440.00
Traffic & Public Lighting
$
593,119.00
Garage
$
341,450.00
Sub -Total
LIBRARY SERVICES:
Library $ 691,853.00
Sub -Total
MISCELLANEOUS:
Paris Band Fund $ 23,050.00
General Expenses $ 1,598,860.00
Sub -Total
$ 1,252,453.00
$ 420,501.00
$ 12,787,522.00
$ 103,350.00
$ 4,746,106.00
$ 691,853.00
$ 1,621,910.00
CONTINGENT APPROPRIATION: $ 50,000.00
Grand Total $ 21,673,695.00
Section 4. That the sum of $1,362,209.00 is hereby appropriated out of the respective
Interest and Sinking Funds for the purpose of paying accrued interest and making the principal
payments on and creating the prescribed contingent and reserve funds for outstanding
General Obligation Bonded Indebtedness as follows:
G. O. BONDS REQUIREMENTS:
Tax & Revenue Certificates
of Obligation - 2010
$
216,925.00
General Obligation Refunding
Bonds -2010
$
451,780.00
General Obligation Refunding
Bonds -2012
$
406,000.00
SuRRMA Interlocal Coop
Agreement -2012
$
100,827.00
Total
$1,175,532.00
Section 5. That the sum of $14,156,605.00 based on the estimated Water and Sewer
Budget, is hereby authorized out of utility fund revenues for the payment of operating
expenses and capital outlay of Water and Sewer Utility Departments, as hereinafter
itemized:
WATER:
Warehouse $ 105,977.00
Billing & Collecting $ 2,271,505.00
Water Production $ 2,969,837.00
Water Distribution $ 1,602,310.00
Sub -Total $ 6,949,629.00
SEWER:
Sewer Maintenance $ 942,845.00
Waste Water Treatment $ 2,475,808.00
Lift Station $ 448,426.00
Sub -Total $ 3,867,079.00
Total Operating Expense $10,816,708.00
REVENUE BOND REQUIREMENTS FOR DEBT SERVICE:
G.O. Refunding Bonds 2010 $ 1,174,275.00
TWDB Loan 2013 $ 170,297.00
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G.O. Bonds 2013 $ 1,995,325.00
Total Bond Requirements $ 3,339,897.00
Grand Total
$14,156,605.00
Section 6. That the sum of $3,339,897.00 is hereby appropriated out of the Water and
Sewer Interest & Sinking Funds for the purpose of paying accrued interest and making the
principal payments as the same mature on the Water and Sewer Revenue Bonds, and creating
the prescribed contingent and reserve fund therefore.
Section 7. That the sum of $746,131.00 is hereby appropriated out of the Special
Revenue Funds for payment of miscellaneous legally restricted fees and costs, as hereby
itemized:
SPECIAL REVENUE FUNDS: $ 746,131.00
Total
$ 746,131.00
Section 8. That the sum of $3,171,194.00 is hereby appropriated out of the Grant Fund for
payment of operating expenses and capital outlay as hereby itemized:
GRANT FUND:
Police
$
381,936.00
Community Development
$
597,000.00
Parks
$
956,926.00
Fire
$
18,000.00
Airport
$
1,217,332.00
Total
$ 3,171,194.00
Section 9. That the sum of $1,066,429.00 is hereby appropriated out of the
Sanitation Fund for payment of capital outlay as hereby itemized:
SANITATION FUND:
Sanitation $ 1,066,429.00
Total
$ 1,066,429.00
Section 10. That the sum of $250,100.00 is hereby appropriated out of the Capital
Projects Fund for payment of capital projects as hereby itemized:
CAPITAL PROJECTS FUND:
Airport $ 90,100.00
Parks $ 160,000.00
Total $250,100.00
Section 11. That all provisions of the ordinances of the City of Paris, Texas in
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conflict with the provisions of this ordinance are hereby repealed, and all other provisions
of the ordinances of the City of Paris not in conflict with the provisions of this ordinance
shall remain in full force and effect.
Section 12. That the repeal of any ordinance or part of ordinances affected by the
enactment of this ordinance shall not be construed as abandoning any action now pending
under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering any
penalty accruing or to accrue, or as affecting any rights of the municipality under any section
or provisions of any ordinance at the time of passage of this ordinance.
Section 13. That it is the intention of the City Council of the City of Paris that this
ordinance and every provision hereof, shall be considered severable, and the invalidity or
partial invalidity of any section, clause, or provisions of this ordinance shall not affect the
validity of any other portion of this ordinance.
Section 14. That this ordinance shall become effective after its passage and publication as
required by law.
PASSED AND ADOPTED BY THE CITY COUNCIL at a regular City Council meeting duly
called and held at the City Council Chamber, 107 E. Kaufman in the City of Paris on this the 21St
day of September, 2015.
A.J. Hashmi, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney