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06 - MINUTES FROM VARIOUS BOARDS, COMMISSIONS, AND COMMITTEESItem No. 6 MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, AUGUST 3, 2015 5:30 O'CLOCK P.M. The meeting of the Planning and Zoning Commission on Monday, August 3, 2015, was called to order at 5:30 p.m. by Holland Harper, Chairman. A. The following members were present: Holland Harper, John Lee, Jerry Akers, Barney Bray, Billy Trenado, Mike Folmar and Robert Spain B. Also present were Shawn Napier, Director of Engineering, Planning and Development; Dr. Steve Clifford, City Council and Ashley Fendley, Secretary for the Planning and Zoning Commission. 2. Approval of minutes from previous meetings. (July 6, 2015) Motion was made by John Lee, seconded by Barney Bray to approve minutes for the July 6, 2015 meeting. Motion carried 7 -0. Motion was made by Holland Harper, seconded by Mike Folmar to combine items 4 through 6; due to the fact the applicant is not the owner of the property located in the 2500 Block of Lamar Avenue. Motion carried 7 -0. 3. Public hearing to consider the petition of John House for a change in zoning from a Planned Development District (PD -b) which is a housing development or community unit development in the Planned Development Zoning District to Commercial District (C) on Lots 6 and 7, City Block 331, being located at 3700 Block off. W. Loop 286 Public hearing was declared open. A. One individual spoke in favor. John House, 1446 Clarksville Street Paris, Texas, spoke in favor of the petition. Mr. House stated he wishes to construct cabins for rental purposes on the southern half of the property and a restaurant with a recreational area on the northern half. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by John Lee, seconded by Billy trenado to recuse Barney Bray. Motion carried 6 -0. Motion was made by Billy Trenado, seconded by John Lee to approve the petition. Motion carried 6 -0. Motion was made by Mike Folmar, seconded by Jerry Akers for Barney Bray to return to the meeting. Motion carried 6 -0. A motion was made earlier to combine items 4 through 6. 4. Public hearing to consider the petition of Skyler Burchinal for a change in zoning from a General Retail District (GR) and Single Family Dwelling District No. 2 (SF -2) to Commercial District (C) with a Specific Use Permit (55 -Self Storage /Mini Warehouse) on Lot 7, part of 8 and 9, City Block 249, being located in the 2500 Block of Lamar Avenue. Public hearing was declared open. Shawn Napier, City Engineer stated that after Mr. Burchinal submitted his zoning change and plats for the subject property it was discovered that ATMOS has an easement on the property that would limit what Mr. Burchinal could build. Mr. Napier further stated that Mr. Burchinal has not purchased the property and this application that has been submitted to the City of Paris list Mr. Burchinal as the property owner. This application cannot be legally approved A. No one spoke in favor. B. One individual spoke in opposition. Donie Hussey, 3231 Hubbard Street Paris, Texas, spoke in opposition of the petition. Mrs. Hussey stated that her property is to the east of this subjected property and she believes that constructing storage units is not the best use for this land. Mrs. Hussey further stated that she has concerns about the property value, security issues, traffic flow and drainage issues. Public hearing was declared closed. 5. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Sky Park Addition CB 249, located in the 2500 Block of Lamar Avenue. 6 Consideration ofand action on the Final Plat of Lot 1, Block A, Sky ParkAddition CB 249, located in the 2500 Block of Lamar Avenue. Motion was made by John Lee, seconded by Barney Bray to deny the zoning change, preliminary plat and the final plat for Skylar Burchinal located in the 2500 Block of Lamar Avenue, subject to the City Engineer's recommendations. Motion carried 7 -0. 7. Consideration of and action on the Preliminary Plat of Lot 1, Block A, MK Properties Addition CB 286, located at the SE corner of 27`h NE and E. Price Street. Shawn Napier reviewed the preliminary plat with commissioners. Motion was made by John Lee, seconded by Jerry Akers to approve the preliminary plat, subject to the City Engineer's recommendations. Motion carried 7 -0. 8. Meeting adjourned at 5:51 p. m. APPROVED THIS 5TH DAY OF OCTOBER, 2015 Q:e� 44e�,� Jerr ers, Vice - Chairman Minutes Traffic Commission City of Paris The Traffic Commission met on Tuesday August 04, 2015 at 5:15 P.M. in the Municipal Courtroom with the following members present: 1. Bart' Shiver 2. Susan Hamby 3. Wendell Moore 4. Jimmy Hodges 5. David Ballard The city staff was represented by Asst. Chief Randy Tuttle. Mr. Shiver called the meeting to order at 5:22pm. A quorum was established with five members present. Mr. Shiver then moved to item #2 concerning the approval of minutes from the July 07, 2015 meeting. Mr. Ballard made a motion to approve minutes with a second from Ms. Hamby. Motion carried 5 -0. Mr. Shiver moved to item #3 regarding the discussion and possible action concerning the placement of speed bumps in 300 block 42nd NE. Mr. Tuttle informed members that Public Works Director Jerry McDaniel had received a request from a resident at 320 42nd NE asking the city to place speed bumps on 42"d due to speeding vehicles. Mr. Tuttle advised that the Traffic Division had conducted a traffic survey on 42nd NE from July 31 — Auust 03, 2015. This survey included the number of vehicles travelling on 42n? along with the speeds the vehicles were moving. Mr. Tuttle said the result of the survey was 0.1 % of vehicles were above the limit. Staff recommended no speed bumps be placed on 42nd NE. Mr. Moore made a motion based on the survey and staff's recommendation that no action be taken. Ms. Hamby second the motion and it passed 5 -0 Mr. Shiver then moved to Item #4 regarding the discussion and possible action concerning traffic issue at 20th NE & Martin Luther King Jr. Drive. Mr. Tuttle informed members that the grounds of MLK Church of Christ at 20th NE & Lamar had experienced damage over years by vehicles driving onto the property causing damage due to the vehicles failing to negotiate the curve. Mr. Charles Fulbright along with members of the church presented a power point presentation outlining the various issues the church has experienced due to vehicles damaging church property. Mr. Fulbright stated the church had placed bollards on the property to help prevent further damage. Mr. Fulbright stated this has helped but the church is still having issues with vehicles damaging property. Mr. Fulbright and church members asked for any help that would enhance the safety of the curve and alleviate further damage to church property. Mr. Tuttle informed members the road was maintained by TXDOT and he had been in contact with them asking they address this. TXDOT had recommended a one - direction arrow (W1 -9T) sign be placed in line with southbound traffic. After discussion by members Ms. Hamby made a motion to request that TXDOT place the one - direction arrow along with rumble strips on each end of curve, raised pavement markers in the curve, and shoulder texturing on edge of pavement. A second to the motion was made by Mr. Hodges. Motion carried 5 -0. Mr. Shiver then moved to item #5 concerning old business. Mr. Tuttle informed members that he had informed Public Works of Mr. Engelhardt's request to explore the possibility of widening the ramp on Trail de Paris where it crosses 24"' SE. There were no funds to make the changes at this time but they would consider it if repairs or changes was scheduled in the future. Mr. Shiver then moved to item #6 concerning any future agenda items. There were none. Mr. Shiver then moved to adjourn the meeting at 5:58pm. A motion was made by Ms. Hamby and second by Mr. Moore with motion carrying 5 -0. Chairperson: 1 Date: �' 1 , _ r-. ; Paris —Lamar County Health District 400 West Sherman treet, Paris, Texas 75460 -5646 C erman Health District: (903) 785 -4561 PuH�"" Women, Infant and Children (WIC): (903) 784 -1411 LTH Fax: (903) 737 -0978 www.parislamarhealth.com Minutes of Regular Meeting Paris - Lamar County Board of Health The Paris - Lamar County Board of Health held a special meeting at 5:31 p.m. on Monday, August 17th, 2015. In attendance were Mr. Bill Collins, Dr. Rick Erickson Dr. Mark Gibbons, Dr. Keith House, Mrs. Sharmila Franklin and Mrs. Nancy Stallings. Others in attendance were Mrs. Gina Prestridge and Ms. Cheryl Johnson. Dr. Lance Wyche was not in attendance. Mr. Collins called the meeting to order in open session at 5:35 p.m. Dr. Gibbons made the motion and was seconded by Dr. House to approve the minutes from the prior meeting. All approved. Dr. House nominated Mr. Collins as Chairman and Mrs. Nancy Stallings seconded the motion. All approved. Mr. Collins nominated Dr. Wyche as Vice - Chairman and Dr. Gibbons seconded the motion. All approved. Mr. Collins nominated Dr. House as Secretary and Dr. Erickson seconded the motion. All approved. Mrs. Prestridge advised the board that we need to change the wording in the Policies and Procedures manual, section 4.01 — type of appointment from 40 hours to 30 hours or more per week will be a regular, full -time employee. Mrs. Stallings made the motion and was seconded by Dr. Erickson. All approved. Mrs. Prestridge presented July printout showing that 1,404 patients had been seen at the WIC office, 421 patients had been seen at the health district, 3 septic permits and 1 complaints, 37 restaurants and 4 complaints, and 0 reported cases of rabies. Mrs. Prestridge presented the members with the July 2015 Profit and Loss by Class printout showing total income of $114,230.72 and total expenses of $89,490.45 resulting in total net income of $24,740.27. The next regular meeting will be September 21St, 2015 at 5:30 p.m. at the Paris - Lamar County Health District. Mr. Collins made the motion and was seconded by Dr. Gibbons for the meeting to be adjourned at 6:15 p.m. Respectfully submitted by: d esf(lJ goknson Meeting Minutes of the Main Street Advisory Board 1125 Bonham St Paris Texas City Council Chambers Tuesday, September 8, 2015 Present: Absent: Jill Drake Glee Emmite Pat Fowzer Phillip Peeples Missy Starnes Cheri Bedford, Main Street Manager Becky Semple, Chamber Liaison Benny Plata, City Council 1. Call meeting to order -Jill Drake 4:18 pm 2. Role taken. Quorum established. 3. Citizens Forum: none noted. 4. Approval of minutes of August 13, 2015. Motion was made Phillip Peeples, seconded by Missy Starnes. Motion carried. Review of Work Plans and Vision Statement - Cheri presented both -it was agreed that it was properly 5. n 7. 26 stated. Review of the Work Plans from TBA by Jill Drake and Cheri Bedford - -it is agreed that each committee will fill in their work and have them by the October Meeting Date and time of the Main Street Board meeting was discussed by Jill Drake and since we do not have a full Board Membership yet we will postpone the discussion to a Future Agenda item at the next meeting. Coordinator report: Cheri Bedford: a. Texas Capital Fund Sidewalk Grant - being submitted for two areas b. Hatch Chili Event -great turnout - best yet c. Festival of Pumpkins- 61/2 weeks away d. Resignation of Board Members - Beatrice Ardila and Nancy Waldrum Paris City Council will appoint the nominees Designate board member as representative for HPC- Motion made by Jill Drake to elect Phillip Peeples as the Main Street representative for Historic Preservation Commission, seconded by Chris Dux, motion carried. 10. Committee Reports - e. Orkanization -Jill Drake met 1 st Wed of Month (Work Plan) f. Design - Glee Emmite presented the ornament design and announced that they have been ordered -- hoping to being sales at Antique Fair. g. Economic Restructure - Phillip Peeples- met July 28th -- purpose to do building and occupancy inventory of Downtown Buildings and Business h. Promotions- Missy Starnes 6:15 planning meeting tonite -- Upcoming Mannequin Night October 17th i. VCC and Chamber -Becky Semple- Drag Boat Races huge success - Chaparral Square Dance participants loved the Farmers Market Hatch Chili- Shop Local Starts October 24, 2015 -- drawing on Tuesday, December 15, 2015 prize $5,000 & $10,000. Cheri and I will attend Travel Show - -swag bags for Paris, Texas already prepared however we have the opportunity to handout ads for Antique Fair, Pumpkin Fest. Marlin Gorley has updated the 1916 Fire Area Map- - converting them from 1916 street numbers & names to current 2015 names & numbers 11. Future agenda items: 1. Date and Time of Main Street Advisory Meetings 2. Christmas Events 12. Adjourn from Regular Meeting- Motion was made by Missy Starnes. Seconded Glee Emmite. Motion carried, at 5:01 pm. Approved this ibday of, 2015. Jill [D e, Board Chair Paris Public Library Advisory Board Meeting Minutes September 16, 2015 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:00 p.m. Present: Board members present were Fran Neeley, Connie Dodd, Carol James, Denise Kornegay, Mike Pendleton, and director Priscilla McAnally. Absent were Rebecca Umphrey and Daisy Harvill. I. Approval of Minutes: The minutes of the previous meeting were unanimously approved. II. New Business: None III. Old Business: None IV. Presentations: A. Budget Report — As of August 31, $55,404.64 remained to be spent before the new budget year begins on October 1. B. Statistical Report — Both circulation and library visits showed a decreased from last year with a circulation decrease of 10.88 %, and library visits decreased by 5.89 %. V. Friends of the Library: No report; however, Priscilla reported that the Friends purchased a new area rug for the Children's area. VI. Director's Remarks: The John Chisum painting will be returned to the library the week of September 21. The total cost of restoration of the painting, repair of the frame, and the addition of Plexi -Glass to protect the painting was $7,200. VII. Next meeting: October 14, 2015 Adjournment: Meeting was adjourned at 4:20 p.m. Submitted by Denise Kornegay, Secretary MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, SEPTEMBER 21, 2015 3:30 P.M. 1. Johnny Norris called the Building and Standards Commission Meeting to order at 3:30 P.M. Roll was called. A. The following members were present: Johnny Norris Ben Vaughan Matthew Allen Ken Kohls Chad Lindsey (arrived at 3:42pm) B. Staff present: Robert Talley Nicki Brown Deneen Whitaker Clyde Crews Robert Smith Dale Maberry Stephanie Harris C. Others present: None 2. Approval of minutes from previous meetings. (August 17, 2015) Motion was made by Ben Vaughan and seconded by Ken Kohls to approve the minutes for August 17, 2015 meeting. Motion carried unanimously. 4 -0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and /or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures ": A. 1235 NW 16th ; City block 234, Lot 12 Owner: Pedro Barrios C/O Pedro Barrios Jr. 310 NE 41 st Paris, TX 75462 Taxes Owed: $2546.36 Property owner came in and signed right of entry. Deleted from agenda. B. 2860- 2870 -2880 Bonham; Western Oaks Addition Block 1, Lot 14 & Pt of 15 Owner: Pho Tran D 2547 SW 23rd St. Oklahoma City, OK 73108 -6011 No Back Taxes Owed Robert Talley has had no contact with the owner. Robert stated that the roof is wrapped, has deteriorated and missing wood, inside ceiling leaks, mold is on the walls, ceiling panels are falling but it is not ready to demolish. Robert Talley's recommendation: 30 days to repair if not the property will come back to the commission. Motion was made by Johnny Norris, seconded by Ben Vaughan to accept Robert Talley's recommendation. Motion carried unanimously. 4 -0 C. 1364 Graham; City Block 191, Lot 24 Owner: James & Barbara Rawlinson PO Box 1763 Paris, TX 75461 -1763 Back Taxes Owed: $283.05 Robert Talley stated that he spoke with Barbara Rawlinson and she asked for 90 days to repair. Robert said there was deterioration and missing wood on the porch, foundation is sinking, and there's an 18x15 opening where the structure is unsecure. Robert Talley's recommendation: 90 days to repair if not the property will come back to the commission. Ken Kohls discussed giving 60 days to repair and show significant progress. Motion was made by Ken Kohls, seconded by Johnny Norris to give the property owner 60 days to repair and show significant progress. Motion carried unanimously. 4 -0 Chad Lindsey arrived at 3:42pm D. 651 E Washington; Gibbon's 1St Addition Block 5, Lot 18 Owner: David Greenhaw 310 Town East Dr. Reno, TX 75462 Back Taxes Owed: $2148.45 Robert Talley stated that he has had no contact with the owners. This is a garage or shed and a tree fell on it. There's rubbish, a tarp used as a patch, open windows, falling and collapsed. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Ben Vaughan, seconded by Ken Kohls to accept Robert Talley's recommendation. Motion carried unanimously. 5 -0 E. 1410 Fitzhugh; East Park Addition Block Q, Lot 19 Owner: Bessie Lane 3095 Lamar Ave. apt. 126 Paris, TX 75460 -5031 Taxes Owed $2668.04 Robert Talley stated the owner is deceased and the son Arson Lane wanted to repair the structure. At this time nothing is done. The foundation is damaged, missing and deteriorating wood, windows broke, unsecure, ceiling tiles falling and leaning. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Matthew Allen, seconded by Chad Lindsey to accept Robert Talley's recommendation. Motion carried unanimously. 5 -0 4. Code Enforcement Update Five structures were presented to BSC and two were demolished in the month of August. The Commission asked that the Building Official Robert Smith to come answer question that they have. Robert Smith explained to the Commission his process of inspections. What is the city looking for? All contractors or property owners must pull permits, structures must have upgrade services, repaired wood, etc. correctly and with correct supplies and the structure must be safe. He explained that the type and grade of material is stated in the code books and that he explains where the codes can be found so that contracts and property owners can make sure they are doing projects correctly. The structures must be secure to keep animals and weather out. If a project is started and inspection finds the project is not done correctly a stop work order will be issued and the issue has to be corrected before it passes inspection. The code books are on file at the Paris Library. Discussion on why the City of Paris doesn't have property maintence codes. Most feel like it's due to poverty, finances and peoples view are different. Robert Talley informed the Commission that a meeting will take place next week to discuss changing the ordinances for the Building and Standard Commission to hear rubbish cases. This will be last resort for repeat offenders. Robert Talley stated that at this time property owns with current water bill can take 4 yards of junk, rubbish or trash per month on Church Street for disposal and that they can take items to the landfill with a water bill also. 5. Adjournment Motion was made by Ben Vaughan, seconded by Ken Kohls to adjourn the meeting at 4:22pm. APPROVED THIS 191h DAY OF OCTOBER 2015. airman SPECIAL MEETING MINUTES CITY OF PARIS HISTORIC PRESERVATION COMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS, TEXAS MONDAY, September 28, 2015 12:30 P.M. Call meeting to order and roll call. Meeting was called to order by Ruth Ann Alsobrook, Vice Chair at 4:04 p.m. Quorum present (Linda Knox arrived at 4:09 p.m) 2. Approval of minutes from previous meeting (September 9, 2015). A motion was made by Commissioner Peeples to accept the minutes as presented, seconded by Commissioner Dux, Motion carried. 3. Consideration of and action on the following Certificate of Appropriateness: 50 North Main- Michael Mosher. Michael Mosher presented the Certificate of Appropriateness and answered the commissioner's questions. Mr. Mosher stated he had a flood and that triggered some much needed repairs and updates. Mr. Mosher was accompanied by Mrs. Mosher and their son Mr. Roland Mosher. A motion was made by Commissioner Dux to approve the changes to the windows and remove doors as presented. Commissioner Peeples seconded, Motion carried. 4. Adjournment A motion was made to adjourn by Commissioner Knox, Commissioner Alcorn seconded, motion carried Meeting adjourned at 4:17 p.m. APPROVED THIS 14 DAY OF October, 2015. Signature V ;ce 0101'rolat, Title Paris Visitors & Convention Council Board of Directors Meetine August 201" 2015 4:00 pm Members Present; Bobby Walters, Erik Roddy, Mary Lou Coe, Gail Dority, Chad Lee Johnston, Stephen Gerrald, Steve Keywood, Greg Wilson, Roy Gwinn, Carolyn Patterson, Renee Harvey, Raju Patel, Josh Bray. Staff Present: Ken Higdon, Gina Crawford, and Becky Semple. Bobby Walters called the meeting to order at 4:00 pm. introduction of guests, Renee Harvey and Chad Lee Johnston. Bobby Walters nominated incoming VCC Chairman Erik Roddy, Vice Chair Jeff Martin. A motion to accept was made by Raju Patel, seconded by Gail Dority, Motion passed. Ken Higdon spoke about Texas Travel magazine. He stated that the VCC needed to advertise. An The VCC would like to advertise with a package for up to $18,000, including design and proof with Texas Travel. A motion to approve was made by Roy Gwinn, seconded by Gail Dority. Motion passed. Renee Harvey stated that someone with VCC should attend ISCS in Dallas. Erik Roddy stated that a marketing committee should be formed in October. Stephen Gerrald said that he is planning a retreat in October and reminded the board to watch the Open Meetings Act video. Dismissed at 4:29 pm Respectfully submitted, Becky Semple