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10/12/2015MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS October 12, 2015 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, October 12, 2015, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Aaron Jenkins; Billie Lancaster; Benny Plata; Steve Clifford; Matt Frierson; and Edwin Pickle City Staff: John Godwin, City Manager; Gene Anderson, Finance Director; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Larry Wright, Fire Chief, Bob Hundley, Police Chief; Director; Doug Harris, Utilities Director; Jerry McDaniel, Public Works Director; Kent Klinkerman, EMS Director; and Priscilla McAnally, Library Director Opening Agenda 1. Call meeting to order. Mayor Hashmi called the meeting to order at 5:30 p.m. 2. Invocation. Ms. Anna Spencer gave the invocation. 3. Pledge of Allegiance. Council Member Lancaster led the pledge. 4. Citizens' Forum. Michael Glatfelter, 1345 S.E. 6t' Street — he referenced agenda item 15 and said that all future employees should be required to sign a contract that they will not go to work for a company that does business with the City, for one year after they leave the City. He said the City spends money on training the employees. David Denison, 3715 Eagle Bend — he said he owned property at 2450 Wildwood Lane, and had been before the Council three times to have the property disannexed. Mayor Hashmi asked Mr. Denison to meet with him after the meeting. Regular Council Meeting October 12, 2015 Page 2 Consent Agenda Mayor Hashmi inquired of Council Members if they wished to pull any items from the Consent Agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Lancaster and seconded by Council Member Clifford. Motion carried, 7 ayes — 0 nays. 5. Approve minutes from the meeting on September 28, 2015. 6. Receive reports and /or minutes from the following boards, commissions, and committees: a. Airport Advisory Board (8 -20 -2015) b. Historic Preservation Commission (9 -9 -2015) 7. Approve agreements with non - profit agencies to perform services for the City. 8. Approve the Final Plat of Lot 1, Block A, Klement 296 -A Addition, located at 3215 and 3225 Lamar Avenue. 9. Approve the Final Plat of Lot 1, Block A, Paris EMS North Station, City Block 297, located at 2310 and 2320 N.W. 19th Street. 10. Approve the Final Plat of Lot 1, Block A, Paris Public Storage Addition City Block 281, located at 1640 Clement Road. 11. Approve the Final Plat of Lots 1 and 2, Block A, Oak Ridge 318 Addition, located in the 3000 Block of N.E. Loop 286. Regular Agenda 12. Conduct a public hearing, discuss and act on ORDINANCE NO. 2015 -028: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE LOT PART OF 12 AND PART OF 13, CITY BLOCK 297, BEING LOCATED AT 2310 AND 2320 N.W. 19TH STREET, IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM A LIGHT INDUSTRIAL DISTRICT (LI) TO A PUBLIC LANDS AND INSTITUTIONS DISTRICT (PLI); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERALIBILTIY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. City Manager John Godwin explained that Planning and Zoning recommended approval of this change and this was the site for the proposed new EMS facility. Regular Council Meeting October 12, 2015 Page 3 Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in favor or in opposition of this item, to please come forward. With no one speaking, Mayor Hashmi closed the public hearing. A Motion to approve this item was made by Council Member Lancaster and seconded by Council Member Pickle. Motion carried, 7 ayes — 0 nays. 13. Conduct a public hearing, discuss and act on ORDINANCE NO. 2015 -029: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING A SITE PLAN FOR A RETAIL SHOPPING CENTER IN A PLANNED DEVELOPMENT DISTRICT ON LOTS 8 & 9, CITY BLOCK 297, BEING LOCATED AT 3215 & 3225 LAMAR AVENUE, PARIS, TEXAS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Godwin explained that Planning and Zoning approved this site plan and the applicants were proposing to construct a small retail shopping center. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in favor or in opposition of this item, to please come forward. With no one speaking, Mayor Hashmi closed the public hearing. A Motion to approve this item was made by Council Member Lancaster and seconded by Council Member Clifford. Motion carried, 7 ayes — 0 nays. 14. Discuss and act on RESOLUTION NO. 2015 -039: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; APPROVING AN AMENDMENT TO THE CONTRACT WITH THE POUNDERS LAW FIRM TO INCLUDE COLLECTION OF LAND -BASED RECEIVABLES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Mr. Godwin explained that approving this amendment would allow the tax attorney to combine some of the liens, such as mowing liens with delinquent tax collection lawsuits. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member Lancaster. Motion carried, 7 ayes — 0 nays. 15. Discuss and act on requesting HWH to not allow the former city engineer to participate in the city bond project planning and engineering. Mayor Hashmi said he placed this item on the agenda. He said engineering services were provided by the city engineer for a number of years and his services were appreciated. Mayor Hashmi said recently there were a few projects managed by the former employee that had caused Regular Council Meeting October 12, 2015 Page 4 concern, citing the Glicks /Recycling Depot matter, the Church Street Project and the Houston Street Project. He also said the Church Street Project was not completed and done correctly and was going to probably end up costing the City more money. Mayor Hashmi said the Houston Street Project lacked supervision and oversight and may require additional work to correct some items. He said he had discussed this with the City Manager, as well as a possible conflict with the former city engineer working on these same projects. Mayor Hashmi said he had a problem with the city engineer working on the bond water and sewer project and that he did not want the City to waste tax payer funds. Council Member Lancaster said these projects all ended up bad, because there was poor oversight and that she also had a problem with the former employee working on the City bond water and sewer project. Council Member Jenkins said he was not comfortable with the former employee working on the water and sewer projects based on how he handled the recent City projects. Council Member Plata said some of the jobs bid out did not turn out so good and he thought having an outside inspector would help with those types of problems. Council Member Clifford said based on what he had seen he was opposed to the former city engineer working on the bond water and sewer projects. Council Member Frierson said the initial contract was with AECOM and questioned if the City Council was now in the business of deciding on sub- contractors. He questioned if Council was placing liability on the City. City Attorney Kent McIlyar said he would give his thoughts from a legal standpoint in executive session if Council desired to do so. Council Member Pickle agreed with Council Member Frierson citing this was very bad city government. Mayor Hashmi questioned why Council would want the same person to be actively involved on the bond projects when that person managed the city projects and the City ended up with shortfalls. Mayor Hashmi asked the city manager for an opinion. Mr. Godwin said he would not take sides in the Council's discussion but understood some members' concerns. Mr. Godwin said there were errors and omissions made, but Mr. Napier was a good person and a very good employee. He also said it was a little unusual for Mr. Napier to manage a project that he managed for the City and that unfortunately, perception was important. Council Member Lancaster said this was a lot of money and a big project for the City. She said if they have any questions in their mind, they need to resolve those questions. Following additional discussion, City Council gave direction to the City Manager to meet with HWH about the Council's concerns and to bring a conclusion back to the Council. 16. Receive presentation from John Carney of Trenchless Technologies, Inc.; John Newel of No -Dig Tech, LLC; and Mark Mathis of WL Prospecting about trenchless pipe bursting; discuss and possibly take action. City Council heard from John Carney about trenchless pipe bursting, who asked the Council to consider approving a resolution to modify the City's bid proposal to include trenchless pipe bursting method as an option. Mr. Carney said the method would be mean less disruption to the citizens, the City could get more pipe in the ground for their money and it would last twice as long. Council also heard from Mark Abbey of AECOM, who explained that pipe bursting could not be used all over the town, because of where the pipes had to be laid and this method was better used for long stretches. Mr. Abbey further explained they did look at pipe bursting in some places. Public Works Director Jerry McDaniel asked Mr. Carney if they Regular Council Meeting October 12, 2015 Page 5 could guarantee the 1,000 feet of trenchless pipe would cost the City 20% less and Mr. Carney answered in the affirmative. Engineering Tech Shane Grissom told the Council that Contract IV included an option for trenchless pipe bursting. Following additional discussion between the City Council, Mr. Carney, Mr. Abbey and Mr. Grisom, it was a consensus of the City Council that Mr. Carney and AECOM get with City staff to discuss this. 17. Discuss the Airport Advisory Board minutes of July 16, 2015. A Motion to remove this item from the table was made by Mayor Hashmi and seconded by Council Member Lancaster. Motion carried, 7 ayes — 0 nays. Following a brief discussion, Mayor Hashmi said he wanted to table this item until he had a chance to review minutes from several other meetings. A Motion to table this item was made by Mayor Hashmi and seconded by Council Member Lancaster. Motion carried, 7 ayes — 0 nays. 18. Discuss and act on a new airport hangar ground lease policy. Mr. Godwin said for a long time the Airport Advisory Board had discussed and debated making changes to the existing airport hangar lease documents. He also said at their last board meeting, they approved recommending a new ground lease policy for privately -built hangars which included three major changes in the new recommended policy. Mr. Godwin said those changes included extending the basic lease period from 25 years to 40 years, the lease cost per square foot would be increased from $0.25 to $0.40, and some of the insurance requirements would be reduced. A Motion to approve the recommended changes was made by Council Member Pickle and seconded by Council Member Lancaster. Motion carried, 7 ayes — 0 nays. 19. Discuss failure to stop for school buses during loading and unloading of children, and provide direction to staff. Mayor Hashmi said he placed this item on the agenda, because of the concerns that had been expressed about safety of the children. Chief Hundley told Council that patrol officers were now trailing buses to help with this concern. He also said there was a new program that began that day where PISD had one of their officers on a school bus. Council Member Plata said he did not understand why all elementary schools were not patrolled. Council Member Frierson said it did make a difference when there was the presence of an officer at the school. Mayor Hashmi suggested that the letter received by the Council be forwarded to the Paris News and there be public education on this matter. Chief Hundley said it was in the plan. Regular Council Meeting October 12, 2015 Page 6 20. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004 -081. None were referenced. 21. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Pickle and was seconded by Council Member Plata. Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 7:18 p.m. 1 UDA-n J NICE ELLIS, Mry CLERK