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06 - Board MinutesItem No. 6 REGULAR MEETING AIRPORT ADVISORY BOARD COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, SEPTEMBER 17, 2015 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Dennis Ashby, Chairman, at 5: 30 p. m. A. The following members were present: Dennis Ashby, Gary Tolleson, Chris Fitzgerald, Tim Bullock, Anna Spencer and Paula Portugal B. The following members were absent: Matt Birch C. Also present: John Godwin, City Manager; Jerry Richey, Airport Manager; Ken Higdon, President/CEO Lamar County Chamber of Commerce; and Ashley Fendley, City Staff 2. Approval of minutes from previous meetings. (August 20, 201 S) Motion was made by Gary Tolleson, seconded by Chris Fitzgerald to approve the minutes from August 20, 2015 meetings with corrections. Motion carried 6 -0. 3. Report from Jerry Richey, Airport Manager. Jerry Richey, Airport Manager reviewed a map of the airport with the commissioners that showed the different hangars, the terminal building and runways. In reviewing the map Mr. Richey explained to the commission which hangars are city owned hangars and privately owned hangars. Mr. Richey stated that our longest runway is 6,000 feet. We also have GPS approaches on the city runways. Mr. Richey stated that Cox Field is a FBO (fixed -base operator); J.R. Aviation has been around at the airport since February of 1988. Mr. Richey further stated that our plans for next year are to refurbishing hangar H and repaint the terminal building. Paula Portugal asked is there a waiting list for hangars. Jerry Richey responded by stating there is a waiting list with at least 15 people on it. Tim Bullock asked where an individual could build a hangar at the airport. Mr. Richey stated that we have places for individuals to build a privately owned hangar the problem we have is we don't have taxi ways accessing the land. Dennis Ashby asked if the city was to build a concrete pad for you to show individuals that are interest to build a private hangar would that help. Mr. Richey stated that would help the process and he has brought that up in the past. Dennis Ashby asked for Mr. Richey to tell us about the fuel sales. Mr. Richey stated that fuel sales have decreased for small aircraft but our big aircrafts have increased because our local commercial businesses. Paula Portugal asked is it hesitation from City Council to do the work for the concrete pad or is it budget concerns. Mr. Richey stated that he doesn't really know so he can't answer the question. 4. Discussion regarding the Fly -In /Air Show for October 15, 2016 Dennis Ashby stated he didn't know of any changes but passed out a postcard from the Bonham Festival of Flight. Gary Tolleson stated that we need to determine what kind of event we are going to have either a Fly -In or an Air Show and create a plan. Denise Ashby stated to hold an Air Show our estimate was about $22,000 and a Fly -In is about half of that. Mr. Ashby stated looking at the financial statement from previous years we have about $2,000 from the City of Paris and the Chamber of Commerce. Mr. Ashby further stated we do have funds available but we will probably need sponsors for the event. We have spoken to Kate Kyer they can help us host the event. Mr. Ashby stated that he will contact Mrs. Kyer and bring more information to the next meeting in October. Kin Higdon, President/CEO for the Chamber of Commerce asked the board to be flexible with the event date. Gary Tolleson stated that the date is not locked in. S. Discussion in regarding Hangar Lease. Denise Ashby stated that we have the current privately built hangar lease policy and the revised copy. There are only a few minor changes to the privately built hangar lease policy. Motion was made by Gary Tolleson, seconded by Chris Fitzgerald to recommend the revised privately built hangar lease policy to City Council. Motion carried 4 -1, with Anna Spencer in opposition and Tim Bullock reframed from voting. 6 Discussion regarding delinquent hangar rental fees. Ashley Fendley, City Staff stated that Jimmy Smyers, Eric Clifford, Larry Greb, Jay Crowl are behind on rental fees again and was wondering if the board wanted to send letters again. Dennis Ashby asked is the City recommending the board to agree to send letters to the delinquent hangar rental fees. John Godwin stated yes we recommend sending letters again. Motion was made by Tim Bullock, seconded by Anna Spencer to send letters to the delinquent hangar rental fees. Motion carried 6 -0. 7. Request items for future agendas. 2016 Air Show /Fly -In, Report from Jerry Richey, Hangar Lease and Hay Lease. 8. Meeting adjourned at 6: 38 p.m. APPROVED THIS 15' DAY OF OCTOBER, 2015. r r" Chairma Paris Visitors & Convention Council Board of Directors Meeting October 91h 2015 Members Present: Eric Roddy, Jeff K4ardnTonyCorao,ReneeHarvey KennyDohty Chad Lee Johnston, Raju Patel, Carolyn Patterson and Mike Patterson. Staff Present: Ken Higdon, Becky Semple Eric Roddy called the meeting to order at1:O4p.m. Jeff Martin reviewed the financials for September, 2O1S. Chad Lee Johnston made the motion Lo approve, seconded by Mike Patterson. Motion passed. Minutes were reviewed by Board, and Renee Harvey made the motion to approve, seconded by Raju Patel. Motion passed, Board Reviewed Funding Request: Nosework Trials Dog Show sponsored by United Noseworktobe held November G`',7`^, and 0",2UlSis requesting $2500 funding- Their scoring came inat6U% and suggested funding was $l5D0. Jeff Martin made the motion to approve funding, seconded by Kenny Dority. Motion passed. "Festival Pumpkins" sponsored by Paris Main Street to be held on Saturday, October 24 Ih , 2015 is requesting $2SUQinfunding. Their scoring came inat52% with suggested funding of$130O. Kenny Dority made the motion to approve funding, seconded by Mike Patterson. Motion passed. Mad Max Mud Run sponsored by Lamar County Coalition of Education, Business and industry to be held on Saturday, October 17m,2015io requesting $258Uinfunding. Their scoring came |nat4O96and suggested funding was $1ZOO. Kenny Dority made the motion, seconded by Chad Lee Johnston. Motion passed. Ham Radio Day at Main Trading Company sponsored by Main Trading Company isrequesting $2500 funding. Their scoring came inat74% and funding was suggested at$18SU. Mike Patterson made the motion, and seconded by Renee Harvey, Motion passed. Ken Higdon discussed the printing for the Fire Brochure Self-Guided Tour of the Path of the Fire on March 31",1A16— "The Day Paris Burned" for Tourism Events. Printing of25OO brochures would beunder $950. Kenny Dority made the motion to approve, and seconded by Jeff Martin. Motion passed. Motion was made to adjourn by Mike Patterson, and seconded byRajuPatel. Meeting adjourned at1:4Op.m. REGULAR MEETING MINUTES CITY OF PARIS HISTORIC PRESERVATION COMMISSION PARIS, TEXAS WEDNESDAY, October 14, 2015 Commissioners Present: Commissioners Absent: Ruth Ann Alsobrook- Chair Cindy Allcorn- Secretary, Vice Chair Phillip Peeples Chris Dux Linda Knox Sarah Barbee Pat Conrad Matt Frierson- Council Liaison John Godwin- CM Cheri Bedford- HPO Commissioner Alsobrook called the meeting to order at 4:02 p.m. and welcomed the newest Commissioner, Pat Conrad. Quorum present A motion was made Commissioner Dux to approve minutes of September 28, 2015 meeting, seconded by Commissioner Peeples; motion carried 7 -0 A motion was made by Commissioner Knox to elect Ruth Ann Alsobrook as Chair of the Commission, seconded by Commissioner Allcom; motion carried 7 -0 *Commissioner Alsobrook was currently serving as vice - chair, so a new vice chair was nominated. A motion was made to by Commissioner Dux to elect Cindy Alcorn as Vice — Chair of the Commission, seconded by Commissioner Knox; motion carried 7 — 0 *Commissioner Allcorn will serve as Vice- Chair and Secretary. Commissioner Alsobrook requested the HPO check with Code Enforcement office on historic houses that are potentially listed for demolition. Regularly scheduled meeting adjourned at 4:08 P.m. APPROVED THIS 10 DAY OF M'v\/emkre_015. Q 1 Signature Title Commission entered into Certified Local Government training facilitated by Madeline Clites, Certified Local Government Program Specialist, Community Heritage Development Division, Texas Historical Commission immediately after the meeting. MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, OCTOBER 19, 2015 3:30 P.M. 1. Johnny Norris called the Building and Standards Commission Meeting to order at 3:30 P.M. Roll was called. A. The following members were present: Johnny Norris Ben Vaughan Matthew Allen Ken Kohls Chad Lindsey Charles Richards Sally McEwin B. Staff present: Robert Talley Nicki Brown Stephanie Harris C. Others present: Benny Plata — City Council Stephanie Harris — (arrived at 3:32pm) City Attorney Kenny Kammer — Property Owner 2. Approval of minutes from previous meetings. (September 21, 2015) Motion was made by Ben Vaughan and seconded by Ken Kohls to approve the minutes for September 21, 2015 meeting. Motion carried unanimously. 7 -0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and /or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures ": D. 2311 Lamar; City block 222 -A, Lot 7 Owner: Kammer Property Arrangements Inc. 1728 Maple Ave. Paris, TX 75460 No Taxes Owed There is fire damage on the buildings. Mr. Kammer stated that he is salvaging everything he can and would like 90 days to complete the demolition of the structures. He stated the utilities are cut off already. Robert Talley's recommendation: 90 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Charles Richards, seconded by Chad Lindsey to accept Robert Talley's recommendation. Motion carried unanimously. 7 -0 A. 418 — 420 SE 10th; Boyd- McGlasson Addition Block 2, Lot 10 & S 31' of 9 Owner: Eugene & Krista Johnson 500 Hickory St. Honey Grove, TX 75446 Taxes Owed: $10,528.61 No contact with owner We have had a lot of complaints about people going in and out of this property. The east side code enforcement officer has worked this property several times and the City work crew is mowing the property. The structure is unsecure, it has plants growing inside of it, there are holes in the roof, people are stripping the wiring out of it, and there is also another shed in the back that will be addressed at another time. There was a discussion of securing the property and who adsorbs the cost of the demolition. Robert Talley's recommendation: 10 days to secure and 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Sally McEwin, seconded by Chad Lindsey to accept Robert Talley's recommendation. Motion carried unanimously. 7 -0 B. 1005 E Hearon; Nancy Wright Addition Block C, Lot 1 & 2 Owner: MA Maison, LTD 867 Pasatiempo Drive Frisco, TX 75034 No Taxes Owed Robert Talley has had no contact with the owner. Robert stated that this is an out building and someone has been demolishing it already. There is missing tin and most of the roof it already gone. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Ben Vaughan, seconded by Sally McEwin to accept Robert Talley's recommendation. Motion carried unanimously. 7 -0 C. 602 SE 10th; City Block 113, Lot 16 -A & PT of 17 Owner: George L Preston 16 Clarksville Paris, TX 75460 No Taxes Owed Robert Talley talked to George Preston and he has already pulled a demolition permit. George asked for 90 days to complete the demolition. Robert Talley's recommendation: 90 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Matthew Allen, seconded by Charles Richards to accept Robert Talley's recommendation. Motion carried unanimously. 7 -0 E. 2360 E Price; City block 222 -A, Lot 21 Owner: Par Trust C/O JL Moore Trustee 813 Simmons Euless, TX 76040 Taxes Owed: $12,891.63 Robert Talley stated the carport has junk and rubbish, holes in the ceiling, the back of the house has broken windows and is unsecure, lots of damage to the house, holes in the roof, junk and rubbish inside the house and the roof is starting the dip. Discussion about minimum time allowed before we can demo. 30 days by State law. Sally McEwin asked if this owner owns several properties is that no recourse we have against them to recuperate some of the money we spend. Stephanie Harris stated that it's possible to sue the property owner unless they have no assets. The committee asked that this property be moved up on the demo list since it's across from the park to reduce safety issues. Robert Talley's recommendation: 10 days to secure and 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Ben Vaughan, seconded by Sally McEwin to accept Robert Talley's recommendation. Motion carried unanimously. 7 -0 4. Code Enforcement Update Five structures were presented to BSC and eight were demolished in the month of September. Johnny Norris asked if the Tax Attorney would come speak to the commission again for the new members to understand more and for them to ask questions. Robert Talley stated he would invite him back. Robert Talley stated that there are around 50 properties still on the list to be demo'ed. Johnny Norris asked about the funds left and Robert Talley stated the new year just started the first of October so funds are good. Robert Talley is still working on bringing rubbish cases to the Building and Standard Commission. He is working with Chip Matthews to get this started. 5. Adjournment Motion was made by Charles Richards, seconded by Ben Vaughan to adjourn the meeting at 4:15pm. APPROVED THIS 16th DAY OF NOVEMBER 2015. 4hairmant PARIS ECONOMIC DEVELOPMENT CORPORATION REGULAR MEETING Tuesday, October 20, 2015 MINUTES Board Members Present: Richard Manning, Chair John Brockman, Vice -Chair Don Wilson, Secretary- Treasurer Ray Banks Dave Turner Ex- Officio Members Present: Pam Anglin, PJC Steve Keywood, COC Stephen Gerrald, COC Legal Counsel: Kent McIlyar Call to Order: Staff Present: Angie Corbell Office Manager Paula Brownfield Admin. Assistant Guest(s) Present: John Cunningham Anna Spencer Paul Linck, Turner Industries Louise Mosley Trey Glasscock, Turner Industries Danielle Kloap, The Paris News City Council Mayor Hashmi Liaison: Sue Lancaster Richard Manning, Chairman called the meeting to order at 4:00 p.m. and welcomed those present. A quorum was present. Citizens Input: Steve Keywood addressed the Board and introduced Stephen Gerrald the new President of the Paris Chamber of Commerce. Discuss and possibly take action on Infrastructure Support for Turner Industries: After a presentation on the planned expansion, and a completed Incentive Application by Paul Linck of Turner Industries, a motion was made by Mr. Turner to allocate $100,000.00 for Turner Industries Infrastructure support. The motion was seconded by Ray Banks. The motion carried 5 -0. ; Mr. Wilson made clear the Contract Agreement is pending draft from the City Attorney. Citizens Input• Mayor Hashmi was recognized by the Chair. Mayor Hashmi requested the Board to appear at the City Council meeting to discuss future Airport prospects. Mayor Hashmi asked for cooperation on the part of the Paris Economic Development Corporation and the City Council to create and develop Hangars at the Airport for commercial use. Discuss and possibly take action on Industrial Park and 2305 NW Loop 286 cleanup: Mr. Wilson addressed the Board stating he has requested quotes on the underbrush cleanup in the Industrial Park. Mr. Wilson stated with all the overgrowth it is difficult to ascertain the area of the site to be mowed. Mr. Wilson commented he had located a suspected water leak and was in the process of getting with the City for its repair. The Board agreed a proper assessment on cleanup will wait until the leaves are gone from the trees in the Industrial Park. Mr. Wilson went on to say he had the RFP for Demo and Disposal of the building located at 2305 Loop 286 emailed to Josh Bray. Mr. Wilson asked if any of the Board knew of any other contractor who would be qualified to make a proposal other than Ned Jenkins. Discuss and possibly take action on funding a Haas CNC Tool Room Lathe for PJC to provide machining training under the High Demand Job Training Program: Dr. Anglin addressed the Board and explained that the Texas Workforce Solutions has yet to obtain the approval for the grant in question. Dr. Anglin mentioned that the PEDC Board has already approved the allocation of funds and that PJC could make up the overage due. Dr. Anglin added that PJC is partnering with Country Music Association who will be funding 15 colleges nationwide to help colleges to host an event to allow the Community College to reconnect with industry and to recruit people to be trained in skills needed for local industry targeting high school students and long term unemployed persons in the area. Discuss and possibly approve minutes of the September 15, 2015 meeting: Mr. Banks made a motion to accept the minutes. The motion was seconded by Mr. Turner and the motion carried 5 -0. Discuss and possibly approve September 2015 Financials: Mr. Turner stated he received an email that asked why PEDC had purchased the building at 2305 Loop 286, and what did PEDC get for the money. Mr. Turner added the PEDC had also received 28 acres with the purchase. Mr. Wilson stated a new slab alone was worth over $600,000.00. Mr. Wilson went on to say the infrastructure and water line that supplies the sprinkler system was worth over $100,000. Mr. Wilson stated the parking lot was a factor also and even if you discount the purchase 50% it is still worth $500,000.00. Mr. Turner stated PEDC would also be cleaning up an entry into the community and that PEDC would have something to sell. Mr. Manning stated when the cleanup was complete the public would have a better understanding of what was there. Mr. Wilson added PEDC receives opportunity inquiries and if "you don't have a building you don't have a shot ". Mr. Banks added that PEDC just sold six acres for $100,000.00 and PEDC is buying 28 acres for $240,000.00. Mr. Turner stated he wanted to get the information out so that the public would know PEDC is not just squandering a million dollars, but was getting something for the community and the taxpayers. Mr. Wilson added there has been a complaint that the property was taken off the tax rolls, but the building was not on the tax rolls because it was owned by a church. Mr. Manning stated it was a good thing for Paris and Lamar County. Mr. Wilson stated PEDC would be second guessed on anything, but on this particular thing it was a wise decision, that there was money in the budget for a spec building on that slab that would include 28 acres. Mr. Banks made a motion to approve the August financials pending corrections. The motion was seconded by Mr. Turner and carried 5 -0. Citizen Input:. Louise Mosely was recognized by the Chair. Ms. Mosely stated she thinks the property at 2305 Loop 286 is polluted. Mr. Wilson stated the property has been completely and properly abated. Ms. Mosely stated that when she "googled" the property it said the land had been contaminated. Ms. Mosely went on to ask why is it on Google that the land is contaminated. Mr. Banks asked Louise why does Google show St. Joseph Hospital as the hospital in town? Ms. Mosely asked if there were tanks on the property. Mr. Wilson stated there are no tanks. Mr. Wilson stated before the plant was closed the plant was cleaned. Ms. Mosely went on to say if the property is contaminated it's going to cost a fortune to clean it up. Mr. Wilson again stated he has documentation that says otherwise. Mr. Manning and Mr. Banks stated that was the first thing done. Ms. Mosely remarked when she heard PEDC had bought that land, that she was thinking, that would be like her going in and buying a house in Paris Texas and expecting a company to buy the house that she chose, Ms. Mosely stated that is what you guys have done, you picked the land and now you're holding it until a plant comes in to buy the one that you guys have bought. Ms. Mosely went on to say she would not have done that with her money, she would not have picked a piece of property, bought it expecting people coming to buy something from Paris, they need to know where they are going to be, and what they are wanting, and that was her opinion. Mr. Manning stated the contacts PEDC receives requests from would prefer buildings already in place. Convene into Executive Session: The Board convened into Executive Session at 4:49 p.m. Reconvene into Open Session and possibly take action on item(s) discussed in Executive Session: The Board re- convened at 6:19 p.m. No action was taken on Executive Session. Discuss Future Agenda Items: No items were discussed. Adiourn• Mr. Turner made a motion to adjourn. The motion was seconded by Mr. Wilson. The motion carried 5 -0. The meeting ended at 6:20 p.m. Respectfully submitted, Angie Corbell Office Manager Paris EDC MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, OCTOBER 5, 2015 5:30 O'CLOCK P.M. The meeting of the Planning and Zoning Commission on Monday, October 5, 2015, was called to order at 5:30 p.m. by Jerry Akers, Vice - Chairman. A. The following members were present: John Lee, Jerry Akers, Barney Bray, Robert Spain, Billy Trenado and Mike Folmar B. The following members were absent: Holland Harper C. Also present were John Godwin, City Manager; Shane Grissom, Engineering Technician; Dr. Steve Clifford, City Council and Ashley Fendley, Secretary for the Planning and Zoning Commission. 2. Approval of minutes from previous meetings. (August 3, 2015) Motion was made by Mike Folmar, seconded by John Lee to approve minutes for the August 3, 2015 meeting. Motion carried 6 -0. 3. Public hearing to consider the petition of the City of Paris for a change in zoning from Light Industrial District (LI) to Public Lands and Institution District (PLI) on Lot part of 12 & part of 13, City Block 297, being located at 2310 & 2320 N. W. 19th Street. Public hearing was declared open. A. One individual spoke in favor of this petition. John Godwin, City Manager stated that the City of Paris is seeking to change the zoning from a Light Industrial District (LI) to Public Lands and Institution District (PLI) for the new EMS Station to be constructed. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by John Lee, seconded by Billy Trenado to approve the petition. Motion carried 6 -0. 4. Public hearing to consider the petition of the Site Plan for Klement Investment on Lots 8 & 9, City Block 296, being located at 3215 & 3225 Lamar Avenue. Public hearing was declared open. A. No one spoke in favor. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Mike Folmar, seconded by Barney Bray to approve the petition. Motion carried 6 -0. 5. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Klement 296 -A Addition, located at 3215 & 3225 Lamar Avenue. Shane Grissom reviewed the preliminary plat with commissioners. Motion was made by Billy Trenado, seconded by Barney Bray to approve the preliminary plat, subject to the Engineering Technicians recommendations. Motion carried 6 -0. 6 Consideration of and action on the Final Plat of Lot 1, Block A, Klement 296 -A Addition, located at 3215 & 3225 Lamar Avenue. Shane Grissom reviewed the final plat with commissioners. Motion was made by John Lee, seconded by Billy Trenado to approve the final plat, subject to the Engineering Technicians recommendations and add to the plat the title final plat. Motion carried 6 -0. 7. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Paris EMS North Station CB 297, located at 2310 & 2320 N. W. 19`h Street. Shane Grissom reviewed the preliminary plat with commissioners. Motion was made by Mike Folmar, seconded by Barney Bray to approve the preliminary plat, subject to the Engineering Technicians recommendations. Motion carried 6 -0. 8. Consideration of and action on the Final Plat of Lot 1, Block A, Paris EMS North Station CB 297, located at 2310 & 2320 N. W. 191h Street. Shane Grissom reviewed the final plat with commissioners. Motion was made by Billy Trenado, seconded by John Lee to approve the final plat, subject to the Engineering Technicians recommendations. Motion carried 6 -0. 9. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Paris Public Storage Addition CB 281, located at 1640 Clement Road. Shane Grissom reviewed the preliminary plat with commissioners. Motion was made by Mike Folmar, seconded by John Lee to approve the preliminary plat. Motion carried 6 -0. 10. Consideration of and action on the Final Plat of Lot 1, Block A, Paris Public Storage Addition CB 281, located at 1640 Clement Road. Shane Grissom reviewed the final plat with commissioners. Motion was made by Barney Bray, seconded by Billy Trenado to approve the final plat, subject to a variance to not installing curb and gutter. Motion carried 6 -0. 11. Consideration of and action on the Final Plat of Lot I & 2, Block A, Oak Ridge 318 Addition, located in the 3000 Block ofN.E Loop 286 Shane Grissom reviewed the final plat with commissioners. Motion was made by Barney Bray, seconded by John Lee to approve the final plat, subject to double checking drainage plan before issuing building permit. Motion carried 6 -0. 12. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Farm Bureau 339 Addition, located at 805 S. W. Loop 286 Shane Grissom reviewed the preliminary plat with commissioners. Motion was made by Mike Folmar, seconded by John Lee to approve the preliminary plat. Motion carried 6 -0. 13. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Church Street Bungalow 158 -A Addition, located at 1110 South Church Street. Shane Grissom reviewed the preliminary plat with commissioners. Motion was made by John Lee, seconded by Billy Trenado to approve the preliminary plat. Motion carried 6 -0. 14. Discussion regarding the zoning ordinance definitions. John Godwin, City Manager passed out zoning ordinance definitions for the commissioners to review and discuss at the next meeting Monday, November 2, 2015. 15. Meeting adjourned at 6:10 p. m. Paris Public Library Advisory Board Meeting Minutes October 14, 2015 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:07 p.m. Present: Board members present were Fran Neeley, Connie Dodd, Carol James, Denise Kornegay, Daisy Harvill, Rebecca Umphrey and director Priscilla McAnally. Absent was Mike Pendleton. I. Approval of Minutes: The minutes of the previous meeting were unanimously approved with the correction in the spelling of Fran Neeley's last name. II. New Business: None III. Old Business: None IV. Presentations: A. Budget Report — Priscilla will provide the 2014 -2015 end of year budget at our next meeting. The total budget for 2015 -2016 which started on Oct. 1 is $691,853.00. B. Statistical Report — Both circulation and library visits showed a decreased from last year with a circulation decrease of 6.97 %, and library visits decreased by 1.25 %. These are the year -end statistics for 2014 -2015: Circulation — 120,824 Visits — 92,149 Computer Use — 10,147 New Library Cards — 1,721 V. Friends of the Library: No report. VI. Director's Remarks: A. The John Chisum painting has been returned to the library. As soon as a cleat is installed for the painting, it will return to its place in the library. B. A flyer for a Community Health Clinic was approved for posting in the library. VII. Next meeting: November 18, 2015 Adjournment: Meeting was adjourned at 4:30 p.m. Submitted by Denise Kornegay, Secretary MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS PARIS, TEXAS TUESDAY, MAY 12, 2015 12:00 O'CLOCK P.M. The Board ofAdjustment meeting was called to order by Rick Hundley, Chairman at 12:00 p. M. A. The following members were present: Rick Hundley, Jerry Haning, Bryan Glass, David Hamilton and Charles Richards B. The following members were absent: Nathan J. Bell, V and Marilyn Smith C. Also present was Shawn Napier, Director of Engineering, Planning and Development; Sue Lancaster, City Council and Ashley Fendley, City Staff. 2. Approval of minutes from previous meetings. (March 31, 201 S) Motion was made by Jerry Haning, seconded by David Hamilton to approve minutes for the March 31, 2015 meeting. Motion carried 5 -0. 3. Public hearing and consideration of and action on the petition of SCS Graphics on behalf of Orr Nissan to grant a variance of Section 28 -4 (b) (3) of the Sign Ordinance which provides that "Detached signs shall not exceed thirty (30) feet in height above the highest adjacent roadway surface." The applicant has proposed a 50 foot tall sign. The maximum allowed for the sign height is 30 feet. The applicant is asking for a 20 foot variance on the height of the sign. Public hearing was declared open. A. Three individuals spoke in favor of the petition. Alex Pickering, 3317 N.E. Loop 286 Paris, Texas, spoke in favor of the petition. Mrs. Pickering stated that she is here on behalf of the Orr Nissan. SCS Graphics will not be installing the signs; they are only doing the leg work for Orr Nissan. Mrs. Pickering further stated that Orr Nissan only manufactures certain signs for their dealerships. In this case due to the location and issues with the access roads Orr Nissan would really like to place a sign with the height of 50 feet on the east side of the property for more visibility. Dwayne Demetio, 3411 N.E. Loop 286 Paris, Texas, spoke in favor of the petition. Mr. Demetio stated he has been talking to TxDOT and hopefully in the future Orr Nissan will be easier for customers to access. Mr. Demetio further stated he wishes the board will approve the variance on the height of the sign. Sue Lancaster, 1020 Bonham Street Paris, Texas, spoke in favor of the petition. Mrs. Lancaster stated we want to do everything we can to encourage our new businesses to be successful. If this is what Orr Nissan needs to adhere to their design regulations and visibility, she doesn't think this would be a problem. The City should want everyone to be successful on Loop 286. Mrs. Lancaster further stated she encourages the board to help them achieve their request. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Bryan Glass, seconded by Jerry Haning to approve the variance request. Motion carried 3 -2, with Charles Richard and David Hamilton in opposition. 4. Meeting adjourned at 12:21 p. m. APPROVED THE 28TH DAY OF JUI MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS PARIS, TEXAS TUESDAY, NOVEMBER 3, 2015 12:00 O'CLOCK P.M. The Board of Adjustment meeting was called to order by Jerry Haning, Vice - Chairman at 12:13 p. m. A. The following members were present: Jerry Haning, Louise Hagood and Deanna Manning B. Also present was John Godwin, City Manager; Sue Lancaster, City Council; Ashley Fendley, City Staff and Caton Hogan, Real Estate Project Manager for Love's Travel Stop. 2. Approval of minutes from previous meetings. (July 28, 2015 and August 25, 201 S) Motion was made by Louise Hagood, seconded by Deanna Manning to approve minutes for the July 28, 2015 and August 25, 2015 meeting. Motion carried 3 -0. 3. Public hearing and consideration of and action on the petition of Love's Travel Stop & Country Stores on behalf of Mark and Deborah Jones on Lot 2, City Block 307 -A, being located in the 3200 Block of North Main. A. To grant a variance of Section 28 -4 (b) (3) of the Sign Ordinance which provides that "Detached signs shall not exceed thirty (30) feet in height above the highest adjacent roadway surface. " The applicant has proposed the sign height to be 50 feet, which is 20 foot variance. A To grant a variance of Section 28 -4 (b) (2) of the Sign Ordinance which provides that "The sign area of detached signs shall be limited to one and one-half(] Y2) square feet per front foot of property upon which the same is placed. If the property on which the sign is located has multiple right -of -way frontages, each street frontage shall be counted for purposes of determining detached sign area. A property shall be permitted more than one (1) detached sign, provided no sign shall exceed three hundred (300) square feet in sign area " The applicant has proposed 881.83 square feet of detached signage, which is 581.83 square foot variance. C. To grant a variance of Section 28 -4 (a) (2) of the Sign Ordinance which provides that "The sign area of attached signs shall be limited to one and one -half (I %) square feet per linear foot of the buildingfascia upon which the same is placed, or thirty two (32) square feet whichever is greater. " The applicant has proposed 335.74 square feet of attached signage, which is a 175.24 square foot variance. Public hearing was declared open. A. One individual spoke in favor of the petition. Caton Hogan, of Oklahoma City, spoke in favor of the petition. Mr. Hogan stated that he is the Real Estate Project Manager for the Love's Travel Stop & Country Stores. Mr. Hogan stated that they are seeking approval on the signage prior to purchasing the property. Louise Hagood asked why they want a 50 foot high sign. Mr. Hogan stated that they had performed a test within a mile radius of the location with a drone and due to 30 foot trees to the north truck drivers wouldn't be aware of the store in time. Mr. Hogan stated that having a smaller sign would be a safety issue. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Deanna Manning, seconded by Jerry Hanning to approve the variance request. Motion carried 2 -1, with Louise Hagood in opposition. Motion failed due to the lack of votes needed. 4. Meeting adjourned at 12:35 p.m. APPROVED THE 17TH DAY OF NOVEMBE Minutes Traffic Commission City of Paris The Traffic Commission met on Tuesday October 06, 2015 at 5:15 P.M. in the Municipal Courtroom with the following members present: 1. Barry Shiver 2. Susan Hamby 3. Wendell Moore 4. Stephen Engelhardt 5. Bill Sanders The city staff was represented by Asst. Chief Randy Tuttle Mr. Shiver called the meeting to order at 5:17pm. A quorum was established with five members present. Mr. Shiver then moved to item #2 concerning the approval of minutes from the August 04, 2015 meeting. Ms. Hamby made a motion to approve minutes with a second from Mr. Engelhardt. Motion carried 5 -0. Mr. Shiver moved to item #3 regarding the discussion and possible action concerning the placement of traffic signal at N. Collegiate & Pine Mill Rd. Mr. Tuttle informed members that a request from city council had been received to consider this item. Mr. Tuttle advised members this item had been discussed before by the Traffic Commission with no action being taken. Mr. Tuttle reported to members that the city traffic division had conducted a traffic count at the intersection before and after the school year began. Both counts were done from Monday 10:00am to Friday 10:00am. The results were; Colleglate Street - Non- School Hours 5 Days= 36,780 Vehicles Collegiate Street - School Hours Included 5 Days= 42,735 Vehicles Pine Mill Road — Non School Hours 5 Days= 7,565 Pine Mill Road — Schools Hours Included 5 Days= 13,560 Mr. Tuttle also reported that there had been seven accidents within the last three years at the intersection. Members were advised the Texas Manual for Traffic Control Devices recommends an engineer study be done to determine if a traffic signal is warranted at an intersection. After discussion Ms. Hamby made a motion to recommend the city have an engineer conduct a study to determine if the traffic signal is warranted at Collegiate and Pine Mill Rd. Mr. Engelhardt made a second. The motion failed by 3 -2 vote with Ms. Hamby and Mr. Engelhardt voting for and Mr. Shiver, Mr. Sanders, and Mr. Moore voting against. Mr. Shiver then moved to Item #4 regarding any old business. Mr. Tuttle informed members that the ramp on the Trail de Paris at 24th SE had been widened as had been previously requested. Mr. Tuttle provided members a reply letter from TXDOT concerning the request for safety improvements in the curve at 20th NE & Martin Luther King Dr. Mr. Tuttle reviewed the letter with members in which TXDOT agreed with all safety requests except the installation of speed bumps at both entrances to the curve on 20th NE. TXDOT reported that requested improvements will be included in future contracts for work in that area. Mr. Shiver then moved to item #5 concerning future agenda items. Mr. Sanders stated he would like TXDOT to consider placing directional traffic arrows in the crossovers on Loop 286. Mr. Sanders stated the safety and traffic flow would improve for vehicles using the crossover if lanes were provided for turns and crossover traffic. Mr. Sanders presented a diagram of his suggestion. Mr. Tuttle informed members this would be forwarded to TXDOT for their consideration. A status on the one way street conversion in the downtown area was also requested for next meeting. Mr. Shiver then moved to adjourn the meeting at 5:38pm. A motion was made by Ms. Hamby and second by Mr. Engelhardt with motion carrying 5 -0. Chairperson: Date: o t Paris —Lamar County Health District 400 West Sherman Street, Paris, Texas 75460 -5646 Health District: (903) 785 -4561 Women, Infant and Children (WIC): (903) 784 -1411 Fax: (903) 737 -0978 www.pafislamarhealth.com Minutes of Regular Meeting Paris - Lamar County Board of Health i.r"LL The Paris - Lamar County Board of Health held a regular meeting at 5:30 p.m. on Monday, September 21St, 2015. In attendance were Mr. Bill Collins, Dr. Rick Erickson Dr. Mark Gibbons, Dr. Keith House, Mrs. Sharmila Franklin and Mrs. Nancy Stallings. Others in attendance were Mrs. Gina Prestridge and Ms. Cheryl Johnson. Dr. Lance Wyche was not in attendance. Mr. Collins called the meeting to order in open session at 5:35 p.m. Dr. Erickson made the motion and was seconded by Dr. House to approve the minutes from the prior meeting. All approved. Mrs. Prestridge advised the board on the following: • We had a hostile patient that was discharged from the clinic and advised not to return. The patient returned to the clinic and confronted Gina so the police were called. The patient then cussed the police and was placed under arrest. The patient called the state to file a complaint and report the health department. The state contacted the health department and advised that they contacted the patient and he cussed them out so the complaint was dismissed. • We had an audit by Department of State Health Service (DSHS) and we had several minor findings and that we will be submitting a corrective action plan to the state. • Dr. Lance Wyche has submitted his resignation letter so his wife and he can travel. We will need to advertise for a dentist to apply for the open board member position. Dr. House will contact Dr. White and see if he is interested in applying. • Dr. Gibbons was nominated for Vice - Chairman by Dr. Erickson and was seconded by Mr. Collins. All approved. • We were approved a 21 -month grant and we hired Mohammad Sadath as an epidemiologist. We will try to get an article put in The Paris News. • DSRIP documentary video shows old health department building and new health department, interviews with Dr. Green, Mrs. Prestridge, and a Hispanic patient. The 1115 waiver (DSRIP) was intended to reduce the number of visits to the emergency room and we were able to meet our goal by seeing all the indigent health care patients and only referring them out if needed. • Travel policy needs clarification for anyone that receives a car allowance and travels outside of Lamar County will be reimbursed at the most current per mileage rate established by the IRS for actual miles traveled outside of Lamar County besides the car allowance. Mr. Collins made the motion and was seconded by Dr. Gibbons. All approved. • Mr. Collins made the motion and was seconded by Dr. Gibbons to approve the budget, including C.O.L.A. and longevity for all full -time employees thru September 30th, 2015. All approved. • Discussed insurance premiums will go up in January by $24.66 for employee medical insurance, $2.92 for employee dental insurance and no change for employee vision insurance. The Paris -Lamar County Health District currently pays $425.00 a month towards insurance premiums for employees. No changes made to amount the Paris -Lamar County Health District will continue to contribute. • Clinical numbers will be up in August from July because of back to school shots. The next regular meeting will be October 19th, 2015 at 5:30 p.m. at the Paris - Lamar County Health District. Mr. Collins made the motion and was seconded by Dr. House for the meeting to be adjourned at 6:30 p.m. Respectfully submitted by: Cheryl D. Johnson Approval motion made by Dr. Erickson and seconded by Dr. House at the November 16th, 2015 meeting. All approved.