06 - VARIOUS REPORTS AND//OR MINUTES FROM BOARDS, COMMISSIONS, AND COMMITTEESItem No. 6
Meeting Minutes of the Main Street Advisory Board
107 Kaufman St
Paris Texas
City Council Chambers
Tuesday, December 8, 2015
Present:
Absent:
Jill Drake
Pat Fowzer
Glee Emmite
Harriet Wilson
Missy Starnes
Laurie Redus
Becky Semple, Chamber Liaison
Phillip Peeples
Cheri Bedford, Main Street Manager
Benny Plata, City Council
1. Call meeting to order -Jill Drake 4:32 pm
2. Role taken. Quorum established.
3. Citizens Forum: none noted.
4. Approval of minutes of November 10, 2015. Motion was made by Phillip Peeples and seconded by
Laurie Redus. The motion carried.
5. Coordinator report: Cheri Bedford
a. Christmas in Fair Park -sale of Centennial Items totaled $600.00 on both days. The items were
presented to the Board.
b. Lamar County Historical Society- Named Debbie Fleming -` History Maker of the Year. The
nominees took a guided Trolley Ride with the Society following the brochure path of the Fire of
1916 .narrated by Marvin Gorley. Presented the Brochure "The Day Paris TX Burned" Jill and
Cheri will do a presentation to the Rotary Club on Monday.
c. Market Square will host a Holiday Artisan Market — Vendors welcome with Handmade items.
d. A bid was made to Host the Texas Main Street Training in Paris we were not selected.
e. January Issue — Main Street Matters — we will be in that issue — watch for it.
f. Handed out a Calendar of Events for December — if you wish to add to it let us know.
g. Vacant property inventory is due December 15th
h. Cheri presented the proposed changes to The BIG Grant Policy that will be effective January
2016. They proposed changes were approved.
Committee Reports —
a. Organization -Need list of Pumpkin Festival Volunteer so they can be recognized- District
Courtroom or the Lobby of Court House can be used for a recognition photo — plans are for late
March
b. Design- Possible Art Show to tie into the Fire Centennial
C. ER: no report — need to get Vacant Building inventory
d. Promotion: Christmas tree Lighting- -Hot Chocolate & Popcorn sales made $590.00 Cotton
Candy donated $100.00. Sales at Christmas Parade made $290.00 Hot Chocolate Sales- Cotton
Candy donation $100.00
e. Chamber- Drawing Tuesday December 17, 2015
6. Future agenda items: Grand Theater Plan for 2016
7. Next meeting January 12, 2016 4:30 pm
8. Motion to adjourn made by Phillip Peeples, Second by Missy Starnes. Motion carried. at 5:02 pm
Minutes submitted respectfully by Glee Emitte.
Approved this 1 Z— day of, 2016.
Jill Dr e, Board Chair
REGULAR MEETING MINUTES
CITY OF PARIS HISTORIC PRESERVATION COMMISSION
CITY COUNCIL CHAMBERS
107 EAST KAUFMAN
PARIS, TEXAS
WEDNESDAY, DECEMBER 9, 2015
4:00 P.M.
Commissioners Present:
Ruth Ann Alsobrook- Chair
Phillip Peeples
Chris Dux
Linda Knox
Pat Conrad
Cindy Allcorn- Secretary, Vice Chair
Sarah Barbee
Cheri Bedford- HPO
Absent:
Matt Frierson- Council Liaison
Guests Present:
Alex Pickering- Scott Signs
Robert Burns
1. Chair Alsobrook called the meeting to order 4:03 p.m. quorum present
2. A motion was made to approve the minutes from November 11, 2015 noting Sarah Barbee
was not in attendance, by Commissioner Dux, seconded by Commissioner Peeples, Motion
carried 7 -0
3. Consideration and action on the following Certificates of Appropriateness:
Alex Pickering from Scott Signs represented Chilango 's Restaurant, 136 Clarksville St.
She presented the sign design, noting the current signage size will be staying the same
and the only change is the restaurant graphics. A motion was made to approve the
signage as presented by Commissioner Dux, seconded by Commissioner Alcorn,
Motion Carried 7 - 0
4. Historic Preservation Officer gave the business card for Robert Talley, Code Enforcement
Supervisor for the City of Paris to commissioner for their records, and reported if they ever
have a concern on code violations please contact Robert. The Policy and Procedures for the
facade grant were presented to the commissioners and a list of administratively approved COA
for November. Commissioners requested the Code enforcement officer and the Police Chief
would attend the next meeting and discuss some enforcement issues.
5. Ideas for Residential Historic Home tours, Historic Commercial Building tours, and a
combination of both were discussed for the Preservation month in May. Many ideas were
suggested. Commissioner Alsobrook suggested a separate meeting be set to begin working on
the tour. The board agreed to meet in a special meeting after the regularly scheduled meeting
on January 1/, 2015.
3
6 Future agenda Items Commissioner Alcorn requests the photo murals on S. Main St. be put on
the agenda for next meeting.
7. Guest Robert Burns asked to address the commission to express concerns he has for parking in
historic district, roadways, limbs, high grass and weeds. He requested the commission become
more proactive.
8. A motion to adjourn was made at 5: 30 p.m. p.m. by Commissioner Peeples seconded by
Commissioner Knox. Motion carried 6 -0
Next meeting scheduled January 13 at 4:00 p.m.
APPROVED THIS 13 DAY OF January, 2016kW, —
Signature
Chau Y 'v^oaIt
Title
PARIS ECONOMIC DEVELOPMENT CORPORATION
MONTHLY MEETING
Tuesday December 8, 2015
MINUTES
Board Members
Present: Richard Manning, Chair
John Brockman, Vice -Chair
Don Wilson, Secretary- Treasurer
Ray Banks, Board Member
City Council Members
Present:
Sue Lancaster
Legal
Counsel: Kent Mc Ilyar
Call to Order:
Staff
Present: Angie Corbell
Office Manager
Paula Brownfield
Administrative Assistant
Guest(s)
Present:
Anna Spencer, Airport Board
Louise Moseley
Michael Glatfelter
Raven Ambers, KXII
Richard Manning, Chairman called the meeting to order at 3:45 p.m.
Citizens Input•
Michael Glatfelter addressed the Board stating "a lot of money was found missing in this
organization, and yet there is no clear plan in place to recover those monies." Mr. Glatfelter went
on to say: "I among other people would like to know what would give you people motivation to
put something in plan to recover those lost monies. Ah, some people feel that it would be too
(unintelligible) just move on and just forget about it. Ah, this is too much money to move on and
forget about, so I think uh it would restore faith in this organization, you need to lay out a clear
plan on how you're gonna recover those lost monies. People were responsible for that money and
they should be held accountable to replace that money. Okay, we'll be waiting. Thank you."
Convene into Executive Session:
The Board convened into Executive Session at 3:46pm.
Reconvene into Open Session:
The Board reconvened into open session at 5:36pm. Mr. Brockman motioned to allow the
Chairman to negotiate an employment contract for an Executive Director. The motion was
seconded by Mr. Banks. The motion carried 4 -0. Mr. Brockman motioned to authorize the
Treasurer to make an offer on Project Railroad Spur. The motion was seconded by Mr. Banks.
The motion carried 4 -0.
Future Agenda Items:
Mr. Wilson mentioned the upcoming RFP for future agenda items.
Motion to Adiourn:
Mr. Banks motioned to adjourn the meeting. Mr. Wilson seconded the motion. The motion
carried 4 -0.
Respectfully submitted,
Angie Corbell
Office Manager
Paris EDC
PARIS ECONOMIC DEVELOPMENT CORPORATION
SPECIAL MEETING
Tuesday December 29, 2015
MINUTES
Board Members Staff
Present: Richard Manning -Chair Present: Angie Corbell
David Turner Office Manager
Don Wilson Paula Brownfield
Ray Banks
Ex- Officio Members
Present: Stephen Gerrald C.O.C.
Legal
Counsel: not present
Call to Order:
Administrative Assistant
Guest(s)
Present: Anna Spencer, Airport Board
J.C. Darnell, Computer Services
Katie Morrow, The Paris News
City Council
Liaison: not present
Richard Manning called the meeting to order at 12 p.m. A confirmed quorum was present.
Citizens Input•
None
Discuss and Possibly take action on recommendations by JC Darnell on our need for an indexed database
and storage drive.:
Mr. Darnell presented the board with a sales quote from E -File Cabinet, and explained the system storage and
indexing capabilities, OCR recognition, retrieval & security as well as the system's audit recording capability.
Mr. Turner made a motion to enter into a "net 30" contract with E -File Cabinet for and indexed data storage
system with a 4 user access. The motion was seconded by Mr. Wilson. The motion carried 4 -0
Discuss Future Agenda Items:
Mr. Turner stated it was his wish to add to the future agenda the communities' desperate need for a drug rehab
facility specifically for women. Mr. Turner added there was one in Texarkana. Mr. Turner stated it was very
labor intensive and he would like to talk to the new director about the idea. Mr. Wilson suggested adding the
item to the upcoming agenda to see if P.E.D.C. could legally assist with this proposal. Mr. Manning concurred.
Adiourn
Motion to Adjourn was made by Mr. Turner and seconded by Mr. Banks. The motion carried 4 -0.
Respectfully submitted,
Angie Corbell
Office Manager
Paris EDC
Paris Visitors & Convention Council
Board of Directors Meeting
November 12, 2015
4:00 pm
Members Present: Erik Roddy, Gail Dority, Mike Patterson, Edwin Pickle, Jeff Martin, Tony Corso,
Kenny Dority, Chad Lee Johnston, Stephen Gerrald, Steve Keywood, Roy Gwinn, Carolyn Patterson,
Renee Harvey, Raju Patel, Josh Bray.
Staff Present: Ken Higdon, Gina Crawford, and Becky Semple.
Erik Roddy called the meeting to order at 4:01 pm.
A motion to approve the October minutes, with one change, was made by Chadlee Johnston, seconded
by Raju Patel, motion passed.
October financials were presented by Josh Bray. A motion to approve was made by Roy Gwinn,
seconded by Jeff Martin.
A funding request for Paris Holiday Basketball tournament was presented. They are asking for $2500. A
motion to approve $2262 was made by Roy Gwinn, seconded by Raju Patel.
The funding request form needs some updating, a possible committee may be formed.
Renee Harvey made a suggestion for VCC to bid out hotels for possible events.
Erik Roddy spoke about Gateways to Paris, he wants everyone to have some ideas for the next meeting.
Keep Paris Beautiful may have some funds to help.
Erik Roddy spoke about possible billboard advertising on 130. Kenny Dority will send some information
on billboard companies.
Becky Semple reported that we may have an air show to come to Paris and that she will send out a
volunteer list to the board for help on events.
Erik Roddy stated that VCC social media needs help and Tony Corso will try to give us a lead.
Renee Harvey reminded everyone of the All Breed Bull Sale on Dec. 1 and urged everyone to attend.
With nothing further, meeting was adjourned at 4:56 pm.
Respectfully submitted,
Becky Semple
Paris Public Library Advisory Board
Meeting Minutes
December 16, 2015
Opening:
The regular meeting of the Paris Public Library Advisory Board was called to order at 4:00 p.m.
Present:
Board members present were Fran Neeley, Denise Kornegay, Rebecca Umphrey, Carol James, Daisy
Harvill, and director Priscilla McAnally. Connie Dodd and Mike Pendleton were absent.
Approval of Minutes
The minutes of the previous meeting were unanimously approved as presented.
Il. New Business:
Policies Review — Tabled until January 2016 meeting
III. Old Business:
Circulation Policy — More revisions for clarification at the January 2016 meeting
IV. Presentations:
A. Budget Report.
Approximately $37,000 of the library's materials budget has been spent with a larger
percentage used to purchase e -books
B. Statistical Report.
Both circulation and visits are below last year. Circulation decreased 8.24 %, and visits
decreased by 7.64% which were both less than the November differences. Circulation of
videos and downloadable audios were up from 2014.
V. Friends of the Library:
No report from the Friends this month, but Ms. McAnally reported that the Friends group
has approximately $19,000 in its balance. They spend funds in the children's area and could
possibly contribute to the restoration of the Bywaters paintings.
The Board discussed a finding venue other than the library for a luncheon with a speaker,
possibly Reavis Wortham.
VI. Director's Remarks:
Unfortunately, there was a break -in recently at the library in the downstairs staff room; a
television, cable box, and air purifier were taken. Glass was broken in a door to enter the
room, and the glass was taken. The trespassers did not go upstairs. Insurance on the
building has a $1,000 deductible, but there was only about $500 in damages and
replacement costs.
Adjournment: Meeting was adjourned at 4:30 p.m.
Submitted by
Denise Kornegay, Secretary