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01/19/2016 MINUTESPARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Tuesday January 19, 2016 Board Members Present: Richard Manning, Chair John Brockman, Vice -Chair Don Wilson, Secretary- Treasurer David Turner MINUTES Staff Present: Michael Paris, Director Angie Corbell, Office Manager Paula Brownfield, Administrative Assistant Ex- Officio Members Guest(s) Present: Stephen Gerrald, C.O.C. President Present: A.J. Hashmi, Mayor Legal Counsel: Stephanie Harris, Interim City Attorney City Council Liaison: None Call to Order: Josh Bray, Sanitation Solutions Elizabeth Hollier, Texas State News Katie Morrow, The Paris News Deanna Manning Linda Kapp, McClanahan & Holmes Seth Rutz, Kiamichi Railroad Paul Linck, Turner Industries Mr. Manning called the meeting to order and confirmed a quorum was present. Welcome New Director & Discuss the working relationship between Paris Economic Development Corporation and Paris City Council: Mr. Brockman welcomed the new PEDC Director Michael Paris, on behalf of the PEDC Board and the Citizens of Paris. Mr. Paris thanked Mr. Brockman and appreciated the opportunity to "come here, roll up our sleeves and get to work making Paris a prosperous community ". Mr. Brockman also thanked the Mayor and the City Council for their vote of confidence and support for the PEDC going forward. Mr. Brockman went on to say the Board is eager to move forward in conjunction with city leaders to bring about positive change for the businesses and citizens of Paris. Citizens' Input: Elizabeth Hollier addressed the board saying that she was affiliated with Texas State News and they shared each EDC facebook page in Texas, and had previously requested a change in Paris Economic Development Facebook page from private to public, saying that if she wants to look at the page she must log in to her personal facebook account. Discuss and possibly approve Minutes of the December 15, 2015 Meeting and the December 29, 2015 Meeting: Mr. Turner made a motion to accept the minutes of the December 15`h and December 29`h meeting as presented. The motion was seconded by Mr. Brockman. The motion carried 4 -0. Discuss and possibly approve December 2015 Financials: Mr. Wilson stated to give a quick highlight we had total expenses this month of $16,282.31, he asked if there were any questions on the expense breakdown. PJC had jobs training on Work Keys program and then Depot Operations totaled $3,353.84. Cash Flow began with $2,041,941.00 Revenue was $104,000.00, bringing the total to $2,146,959.00; two items came out of that including: Internal Transfer of Adjustment was $29,109.00. This is where money is moved from the regular account and moved to the I & S fund reserve, this is on a monthly basis to build the cash reserve to pay the bond payment at the end of August or beginning of September. $16,282.31 was spent for the month, leaving a balance of $2,101,567.00 in unencumbered cash and investments. I & S ending balance after the $29,109.00 was added totaled $495,452.00. Mayor Hashmi asked about the Contract Labor. Mr. Wilson advised this is for the PEDC staff employees that are paid through RPM staffing. Mr. Turner made a motion to approve the Financials as presented. The motion was seconded by Mr. Brockman. The motion carried 4 -0. Discuss and possibly approve changes to the 2015 -2016 Budget: Mr. Turner motioned to table this item until after Executive Session. Mr. Wilson seconded the motion. The motion carried 4 -0. Discuss and possibly approve the yearly Audit Report prepared by Linda Kapp of McClanahan and Holmes for the 2014 -2015 year: The yearly Audit Report was presented by Linda Kapp of McClanahan and Holmes. Ms. Kapp thanked the Board for contracting with her firm. Ms. Kapp stated that the PEDC has received an unmodified opinion or clean opinion. Ms. Kapp stated the financial statements were provided for the audit by PEDC and the City Financial Office. Required Supplemental information includes Budget to Actual schedule. Ms. Kapp gave a combined balance sheet statement of Net Position saying she was able to combine the Balance sheet and the Adjustments for a Total Net Position of $3,402,985.00. Ms. Kapp provided a detailed report of the Audit, and stated there were no overages in any budget line. Mr. Turner made a motion to approve the Audit Report. Mr. Wilson seconded the motion. The motion carried 4 -0. Discuss and possibly approve the Proposal received for the cleanup and demolition of the 2305 NW Loop 286 property: Mr. Manning asked if everyone had a chance to review the bid. Ms. Harris pointed out the exceptions added by the Contractor: Mr. Bray, with Sanitation Solutions. Ms. Harris noted there is liability shifting, and wanted to be sure the Board was aware there may be costs above the bid amount. Mr. Paris stated he was of the opinion that the agreement may have a bit of overage, and would recommend limiting the bid up to a certain cost. Mr. Wilson stated it would be PEDC responsibility to disconnect the utilities. Mr. Wilson stated that transformers had been removed and the area had been cleaned up, and the Church service had also been disconnected. Mr. Wilson went on to say that the sprinkler system will be removed for preservation by Fire Tech and is not to exceed $1500.00. Mr. Wilson stated the gas service would have to be disconnected. Mr. Bray stated the gas company would have to disconnect the gas service, and the property owner would have to call that request in. Mr. Wilson made a motion for Mr. Manning to sign the contract approving Sanitation Solutions to complete the work. Mr. Turner seconded the motion. The motion carried 4 -0. Discuss and possibly approve the Director's travel to the Red River Valley Association Annual Convention on February 17 -18, 2016: Mr. Wilson stated this was on the agenda because of things that happened in the past pertaining to travel and the criticism received for such. Mr. Paris stated this would be a worthwhile endeavor, and understands travel requires the Board's approval. Mr. Wilson stated he had been following the project closely; that the project has to do with navigation on the Red River. Mr. Wilson went on to say he has been attending the meetings at his own cost and he will be attending this conference at his own personal cost also. Mr. Wilson stated while it may not be realized in his lifetime, the project is to install locks and dams up to the 130 Bridge, then to the Denison dam down to Shreveport on the Red River. Mr. Manning stated that the future generations should be considered. Mr. Wilson stated the Valley Authority had requested and received industry specs of Paris Texas and Lamar County, and the Industries needed to have representation present. Mr. Brockman made a motion to approve the Director's travel. The motion was seconded by Mr. Turner. The motion carried 4 -0. Convene into Executive Session: The Board convened into Executive Session at 4:33 PM. Reconvene into Open Session and possibly take action on item(s) discussed in Executive Session: The Board re- convened at 5:21PM. Mr. Brockman made a motion to approve $1000.00 per month for health insurance for Executive Director Michael Paris and his family to be used at his discretion along with $1000.00 incidentals expenses and $2,500.00 for moving expenses. The motion was seconded by Mr. Turner. The motion carried 4 -0. Mr. Turner made a motion to bring item #6 back to the table for discussion and possible approval. Mr. Wilson seconded the motion. Mr. Wilson stated that the Salaries and Wages has been broken down and decreased by $94,000.00 and Contract Labor had been increased the budget $81,530.00 a change of $85,530.00. Paula Brownfield clarified the moving expense line item Number 304 was $3,500.00 Mr. Wilson went on to say that Skinner $116,000.00 has changed to zero. Mr. Wilson stated Project Results was now allocated $50,000.00 for jobs training. Mr. Wilson stated under Capital Expenses for the Sanitation Solutions contract there is now $50,000.00 for the possible contract overages. Mr. Turner made a motion to adopt the revised budget. Mr. Brockman seconded the motion. The motion carried 4 -0. Mr. Wilson stated the budget would now need to be presented to the City Council. Mr. Brockman made a motion to approve the $50,000.00 for Results Company training. Mr. Turner seconded the motion. The motion carried 4 -0. Stephanie Harris asked if the sale of Project Rail Road Spur had been previously approved. Mr. Wilson stated the affirmative, that it was approved at the last meeting. Discuss Future Agenda Items: None Adiourn• Mr. Wilson made a motion to adjourn. The motion was seconded by Mr. Manning. The motion carried 4 -0. Respectfully submitted, Angie Corbell Office Manager Paris EDC