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06 - VARIOUS MINUTESItem No. 6 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, OCTOBER 15, 2015 5:30 O'CLOCK PM J. The Airport Advisory Board meeting was called to order by Dennis Ashby, Chairman, at 5:30 p. m. A. The following members were present: Dennis Ashby, Matt Birch, Tim Bullock, Anna Spencer and Paula Portugal B. The following members were absent: Gary Tolleson and Chris Fitzgerald C. Also present: John Godwin, City Manager; Jerry Richey, Airport Manager; A.J. Hashmi, City Mayor; Ashley Fendley, City Staff and Ray Ball, former Airport Board Member. 2. Approval of minutes from previous meetings. (September 17, 2015) Motion was made by Tim Bullock, seconded by Paula Portugal to approve the minutes from September 17, 2015 meetings. Motion carried 4 -0. 3. Report from Jerry Richey, Airport Manager. Jerry Richey, Airport Manager stated that he spoke with John Godwin about subcontracting individuals to mow the airport. Jerry Richey told the board that First Flight wouldn't be coming to Paris, Texas. The doctors have determined that helicopters on site are faster and safer than transporting patient to the airport first for flight. Jerry Richey further stated we will be having maintenance work done to Hangar H. Paula Portugal, Tim Bullock and Anna Spencer thanked Jerry Richey for giving them a tour of Cox Field. Matt Birch arrived at 5:37p.m. d. Discussion regarding the Fly- In/Air Show for October 2016 Dennis Ashby stated he would get in contact with Kate Kyer to see what her schedule would be for October 2016. 5. Discussion in regarding Hangar Lease. Denise Ashby stated that the hangar lease policy went to council and was approved. Ray Ball stated that he is a former member of the airport board. Mr. Ball stated that getting this hangar lease finalized is very important he has watched it set for a year or so. Mr. Ashby stated that the board is moving forward with this issue. 6 Discussion regarding Hay Lease. The Airport Advisory Board discussed the Hay Lease that is being proposed. Dennis Ashby stated that we need to have a written approval to be on and around the runways and taxiways. 7. Request items for future agendas. 2016 Air Show /Fly -In, Report from Jerry Richey, Report from John Godwin regarding airport development /PEDC meeting, Hangar Lease and Delinquent hangar rental fees. 8. Meeting adjourned at 6:27 p.m. APPROVED THIS 17TH DAY OF DECEMBER, 2015. r R mil/ Chair'nan MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, DECEMBER 17, 2015 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Dennis Ashby, Chairman, at 5: 30 p. m. A. The following members were present: Dennis Ashby, Matt Birch, Tim Bullock, Anna Spencer, Gary Tolleson, Chris Fitzgerald and Paula Portugal B. Also present: John Godwin, City Manager; Jerry Richey, Airport Manager; Ashley Fendley, City Staff. 2. Approval of minutes from previous meeting. (October 15, 2015) Motion was made by Tim Bullock, seconded by Gary Tolleson to approve the minutes from October 15, 2015 meeting with corrections. Motion carried 7 -0. 3. Report from John Godwin, City Manager regarding airport development. John Godwin, City Manager stated that PEDC wants to have someone in line before constructing a building out at the Cox Field Airport. Mr. Godwin further stated that PEDC has budgeted $10,000 dollars for marketing the Cox Field Airport. Dennis Ashby stated they should put together a sub - committee to work on advertisement /marketing for Cox Field Airport. Mr. Ashby further stated that the new members Tim Bullock, Anna Spencer and Paula Portugal would be the sub - committee and if they needed any help to let him know. 4. Report from Jerry Richey, Airport Manager. Jerry Richey, Airport Manager stated that the maintenance work on Hangar H should be complete by our next regular scheduled meeting. Mr. Richey further stated that they will be putting a bid out for mowing 5 to 6 acres soon. Anna Spencer wanted to thank Jerry Richey for getting the hay removed from the entrance at Cox Field Airport. 5. Discussion regarding the Fly -In /Air Show for October 2016 Gary Tolleson stated he had been in contact with Kate Kyer and she wouldn't be available to help put on a fly - in/air show in October 2016. Mr. Tolleson further stated it would be better to have the fly - in/air show in May or June of 2016 for Kate Kyer to help. Dennis Ashby stated the in January 2016 we need to decide on if we are going to have a fly -in or an air show. 6. Discussion regarding delinquent hangar rental fees. Ashley Fendley, City Staff stated that Jimmy Smyers and Eric Clifford are still behind on rental fees and wanted to know if the board wanted to send letters again. Paula Portugal asked is there anything else we can do besides sending a letter. John Godwin stated that we could request the City Attorney take all of the measures available. 7. Discussion in regarding Hangar Lease. John Godwin, City Manager stated that the agricultural lease is for Carey Eatherly and the major change is the length of the lease agreement. The reason behind that is because he wants to be able to grow good hay and that would require him to kill out the bad with chemicals. Motion was made by Matt Birch, seconded by Tim Bullock to approve the agricultural lease. Motion carried 7 -0. John Godwin stated that the next lease is the Airport Ground Lease Agreement. Mr. Godwin stated that he has been working on making the agreement strong enough and less complicated. The Airport Advisory Board has several questions on the lease agreement. John Godwin stated he would look into correcting the lease agreement and bring it back in January 2016. 8 Request items for future agendas. 2016 Air Show /Fly -In, Report from Jerry Richey, Report from John Godwin, Hangar Lease and Hangar fee revenue. 9. Meeting adjourned at 6: 22 p.m. APPROVED THIS 21sT DAY OF JANUARY, 2016. Chairman k MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, JANUARY 21, 2016 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Dennis Ashby, Chairman, at S: 30 p. m. A. The following members were present: Dennis Ashby, Tim Bullock, Anna Spencer, Gary Tolleson and Paula Portugal B. The following members were absent: Chris Fitzgerald and Matt Birch C. Also present: John Godwin, City Manager; Jerry Richey, Airport Manager; Stephanie Harris, Interim City Attorney; Michael Paris, PEDC Executive Director; and Ashley Fendley, City Staff. 2. Approval of minutes from previous meeting. (December 17, 201 S) Motion was made by Gary Tolleson, seconded by Tim Bullock to approve the minutes from December 17, 2015 meeting. Motion carried 5 -0. 3. Report from John Godwin, City Manager regarding airport development. John Godwin, City Manager stated that he had revised the Airport Ground Lease Agreement for the Airport Advisory Board on the concerns they had in the previous meeting. The Airport Advisory Board thanked Mr. Godwin on the revisions. Motion was made by Paula Portugal, seconded by Anna Spencer to approve the Airport Ground Lease Agreement. Motion carried 5 -0. Mr. Godwin further stated he would like to induce two individuals Michael Paris, PEDC Executive Director and Stephanie Harris, Interim City Attorney. 4. Report from Jerry Richey, Airport Manager. Jerry Richey, Airport Manager stated that the maintenance work on Hangar H has been completed. Mr. Richey further stated that they have had three bids submitted for mowing land at the airport. Anna Spencer asked if it was too late for someone to submit a bid. Mr. Richey stated no she just needs to send them out to the airport to get the information. S. Discussion regarding the Fly -In /Air Show for October 2016 The Airport Advisory Board discussed how excited and pleased they were about the meeting on Friday, January 15, 2016 with Kate Kyer and the Chamber. John Godwin, City Manager stated that he had met with Becky Simple, Donna Chapman and Ashley Fendley to discuss what needs to be done for the Air Show. Mr. Godwin further stated that we will keep everyone informed on progress. 6. Discussion regarding hangar fee revenue. Ashley Fendley, City Staff stated at our last meeting some board members had questions about the hangar fee revenue. In the packets we have provided a list of all the hangars and amount that is being paid per month. Dennis Ashby asked why some of the amounts were zero. Miss Fendley stated that those are the ground lease agreements. 7. Request items for future agendas. 2016 Air Show and PEDC Advertisement Money. 8. Meeting adjourned at 5: 56 p.m. APPROVED THIS 18TH DAY OF FEBRUARY, 2016. Chairman REGULAR MEETING MINUTES CITY OF PARIS HISTORIC PRESERVATION COMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS, TEXAS WEDNESDAY, January 13, 2016 4:00 P.M. Commissioners Present: Ruth Ann Alsobrook- Chair Phillip Peeples Chris Dux Linda Knox Pat Conrad Cindy Allcorn- Secretary, Vice Chair Cheri Bedford- HPO Absent: Sarah Barbee Matt Frierson- Council Liaison Item 1: Commissioner Alsobrook called the meeting to order at 4:05 p. m. Quorum present Item 4: Due to time constraints for the code enforcement officer, Chairman Alsobrook introduced Robert Talley, City of Paris Code Enforcement Supervisor to answer questions regarding code enforcement violations in the Historic District. Questions included how and to whom violations are reported and the time frame followed up of reported concerns. Concerns expressed were paint color violations, and citizens parking on sidewalks and curb in the historic district. No action taken. Item 2: Commissioner Peeples motioned to approve the minutes of December 9, 2015, with a correction under item #S listing the meeting date as the 13th instead of the 12h of Ja nuary, 2016 Seconded by Commissioner Allcorn, Motion Carried 6 - 0 Item 3: Discussion on Photo murals on S. Main Street Commissioner Allcorn expressed her concerns for the murals on South Main and the deterioration taking place. After discussion of the time frame and upkeep of the murals, Commissioner Allcorn requested the August 11, 2014 meeting minutes be sent to the commission. No action taken Item 4 was moved to the beginning of the meeting Item S: A report of the administratively approved COA 's in December 2015 and Fagade Grants submitted for reimbursement. Richard Hunt's Fagade Grant for 124 SW 1 St was presented to the Commissioners, NO action needed. Item 6: Commissioner Dux requested Discussion on Murals be placed as a future agenda item. Chairman Alsobrook requested Triniti Frazier could possibly look up the information Joey Sleeper had prepared in August 2014. Item 6: With no other action needed, Commissioner Alsobrook requested a motion to adjourn; A motion to adjourn was made by Commissioner Dux, and seconded by Commissioner Peeples, Motion Carried 6— 0. Meeting ended at 5:02 p.m. Following the regularly scheduled meeting the Historic Preservation Commission presented Richard Hunt with a Facade Grant in the amount of $2,500 for the restoration on the upper facade of 124 SW I S` Street. The commissioners then met to discuss planning for a promotional and educational preservation month activity APPROVED THIS 10 DAY OF February, 2016. / Signature Title REGULAR MEETING MINUTES CITY OF PARIS HISTORIC PRESERVATION COMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS, TEXAS WEDNESDAY, February 10, 2016 4:00 P.M. Commissioners Present: Ruth Ann Alsobrook- Chair Phillip Peeples Linda Knox Pat Conrad Sarah Barbee Chris Dux, Triniti Frazier, Community Development Ashley Fendley, Community Development John Godwin, City Manager Larry Wright, Fire Chief Absent: Matt Frierson- Council Liaison Cindy Allcorn- Secretary, Vice Chair 1. Commissioner Alsobrook called the meeting to order, noted a quorum present 2. Motion to approve February 10, 2015 minutes by Commissioner Peoples, seconded by Commissioner Barbee, motion carried 6 -0 3. A. & B. Due to the nature of properties being one building divided into two store fronts on the ground level, the Certificates of Appropriateness for 124 SW 1 st Street and 128 SW 1 st Street were considered at the same time. Richard Hunt addressed the commission explaining the plans on the renovations of the building located at 124 & 128 SW 1St Street, the second phase of the project. Phase one was the upper fagade removal and restoration and is complete. Mr. Hunt explained his renovations are to include a recess storefront on both properties and they would be mirror images of the other. The historic building was repurposed into drive through motor bank in the 1960's for Liberty National Bank. The original floor was raised up 24 inches at that time and a ramp was installed. Mr Hunt has proposed leveling the drive through ramp by using concrete and raising the floor in front of the building to a height level to match the inside of the building, and not to extend past the buildings original fagade. Sketches were presented that explained that Mr Hunt intended to use wooden doors recessed interior approximately 7 feet into the building and the material will be mostly glass for lighting purposes. A patio will be built where the existing ramp is located. Commissioner Dux questioned the number of doors utilized, and asked if Mr. Hunt considered using a large window in place of the middle doors similar to other buildings in the district. Mr. Hunt explained that he is using doors to have the option to open up the patio in the front for an open air feature. Commissioner Peeples stated that he visited the property and also consulted the Secretary of Interior Standard for direction. It was his recommendation that based on SOIS listed below the renovations listed in the COA was compatible with the district and should therefore be recommended for approval. #4 Changes to a property that have acquired historic significance in their own right will be retained and preserved. #9. New additions, exterior alterations, or related new construction will not destroy historic materials, features, and spatial relationships that characterize the property. The new work will be differentiated from the old and will be compatible with the historic materials, features, size, scale and proportion, and massing to protect the integrity of the property and its environment. Motion to approve the COA for both 124 a & 128 SW 1st Street as presented was made by Commissioners Phillip Peeples, Seconded by Linda Knox motion carried 6 - 0 4. HPO presented to the commission that no COA's administratively approved in January. However a fagade grant request was submitted for reimbursement to finance department. Mosher Law Firm Facade Grant $2500 for work completed at 50 S. Main. COA #2015 -033 Exterior remodel, approved September 9, 2016 5. Discussion on promotional and educational activities for HPC outreach and discussed the tour was an ambitious goal, but might be put on the back burner for the time being. Linda Knox liked the handbook idea with to distribute to the neighborhood. Commissioner Peeples suggested we investigate promotional video by James Wyatt and Phillip peoples offered to contact him for a price. Commissioner Alsobrook talked about using social media for the website with This Place Matters suggested by HPO, and using the grant recipients as a start to the campaign. Commissioner Dux expressed options for a tour and video tours, and charging to help cover the cost. Commissioner Alsobrook added this is something to consider for the future. Action taken: Commissioner Alsobrook will be in touch with Cheri Bedford, HPO on Social Media campaign. Commissioner Peeples will find out about virtual video building tour, both will report at the next meeting. 6. Future agenda Items: Survey Monkey for questions to visitors, Pat Conrad Fire Chief Wright addressed the commission on the fire department and their concerns. The fire department is looking for ways to being flexible as they understand the 100 year old building can never be brought up to the all the code. Their intention is not the stifle business with burdensome codes or immaculate sprinklers systems when not necessary, but he explained that life safety is of utmost important. They are looking at the possibility from afire safety from unmanaged storage that creates a higher fire risk. Not to be confused with storage for a working business. 7. A motion to adjourn was made by Commissioner Barbee, seconded by Commissioner Conrad, motion carried 6 — 0 Meeting adjourned at 4:38 p.m. Next meeting scheduled for March 9, 2016. APPROVED THIS 22 DAY OF February, 2016. n Signature Title PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Tuesday January 19, 2016 MINUTES Board Members Staff Present: Richard Manning, Chair Present: John Brockman, Vice -Chair Don Wilson, Secretary- Treasurer David Turner Ex- Officio Members Guest(s) Present: Stephen Gerrald, C.O.C. President Present: A.J. Hashmi, Mayor Legal Counsel: Stephanie Harris, Interim City Attorney City Council Liaison: None Call to Orden Michael Paris, Director Angie Corbell, Office Manager Paula Brownfield, Administrative Assistant Josh Bray, Sanitation Solutions Elizabeth Hollier, Texas State News Katie Morrow, The Paris News Deanna Manning Linda Kapp, McClanahan & Holmes Seth Rutz, Kiamichi Railroad Paul Linck, Turner Industries Mr. Manning called the meeting to order and confirmed a quorum was present. Welcome New Director & Discuss the working relationship between Paris Economic Development Corporation and Paris City Council: Mr. Brockman welcomed the new PEDC Director Michael Paris, on behalf of the PEDC Board and the Citizens of Paris. Mr. Paris thanked Mr. Brockman and appreciated the opportunity to "come here, roll up our sleeves and get to work making Paris a prosperous community ". Mr. Brockman also thanked the Mayor and the City Council for their vote of confidence and support for the PEDC going forward. Mr. Brockman went on to say the Board is eager to move forward in conjunction with city leaders to bring about positive change for the businesses and citizens of Paris. Citizens' Input• Elizabeth Hollier addressed the board saying that she was affiliated with Texas State News and they shared each EDC facebook page in Texas, and had previously requested a change in Paris Economic Development Facebook page from private to public, saying that if she wants to look at the page she must log in to her personal facebook account. Discuss and possibly approve Minutes of the December 15, 2015 Meeting and the December 29, 2015 Meeting: Mr. Turner made a motion to accept the minutes of the December 15th and December 29th meeting as presented. The motion was seconded by Mr. Brockman. The motion carried 4 -0. Discuss and possibly approve December 2015 Financials: Mr. Wilson stated to give a quick highlight we had total expenses this month of $16,282.31, he asked if there were any questions on the expense breakdown. PJC had jobs training on Work Keys program and then Depot Operations totaled $3,353.84. Cash Flow began with $2,041,941.00 Revenue was $104,000.00, bringing the total to $2,146,959.00; two items came out of that including: Internal Transfer of Adjustment was $29,109.00. This is where money is moved from the regular account and moved to the I & S fund reserve, this is on a monthly basis to build the cash reserve to pay the bond payment at the end of August or beginning of September. $16,282.31 was spent for the month, leaving a balance of $2,101,567.00 in unencumbered cash and investments. I & S ending balance after the $29,109.00 was added totaled $495,452.00. Mayor Hashmi asked about the Contract Labor. Mr. Wilson advised this is for the PEDC staff employees that are paid through RPM staffing. Mr. Turner made a motion to approve the Financials as presented. The motion was seconded by Mr. Brockman. The motion carried 4 -0. Discuss and possibly approve changes to the 2015 -2016 Budget: Mr. Turner motioned to table this item until after Executive Session. Mr. Wilson seconded the motion. The motion carried 4 -0. Discuss and possibly approve the yearly Audit Report prepared by Linda Kapp of McClanahan and Holmes for the 2014 -2015 year: The yearly Audit Report was presented by Linda Kapp of McClanahan and Holmes. Ms. Kapp thanked the Board for contracting with her firm. Ms. Kapp stated that the PEDC has received an unmodified opinion or clean opinion. Ms. Kapp stated the financial statements were provided for the audit by PEDC and the City Financial Office. Required Supplemental information includes Budget to Actual schedule. Ms. Kapp gave a combined balance sheet statement of Net Position saying she was able to combine the Balance sheet and the Adjustments for a Total Net Position of $3,402,985.00. Ms. Kapp provided a detailed report of the Audit, and stated there were no overages in any budget line. Mr. Turner made a motion to approve the Audit Report. Mr. Wilson seconded the motion. The motion carried 4 -0. Discuss and possibly approve the Proposal received for the cleanup and demolition of the 2305 NW Loop 286 Property: Mr. Manning asked if everyone had a chance to review the bid. Ms. Harris pointed out the exceptions added by the Contractor: Mr. Bray, with Sanitation Solutions. Ms. Harris noted there is liability shifting, and wanted to be sure the Board was aware there may be costs above the bid amount. Mr. Paris stated he was of the opinion that the agreement may have a bit of overage, and would recommend limiting the bid up to a certain cost. Mr. Wilson stated it would be PEDC responsibility to disconnect the utilities. Mr. Wilson stated that transformers had been removed and the area had been cleaned up, and the Church service had also been disconnected. Mr. Wilson went on to say that the sprinkler system will be removed for preservation by Fire Tech and is not to exceed $1500.00. Mr. Wilson stated the gas service would have to be disconnected. Mr. Bray stated the gas company would have to disconnect the gas service, and the property owner would have to call that request in. Mr. Wilson made a motion for Mr. Manning to sign the contract approving Sanitation Solutions to complete the work. Mr. Turner seconded the motion. The motion carried 4 -0. Discuss and possibly approve the Director's travel to the Red River Valley Association Annual Convention on February 17 -18, 2016: Mr. Wilson stated this was on the agenda because of things that happened in the past pertaining to travel and the criticism received for such. Mr. Paris stated this would be a worthwhile endeavor, and understands travel requires the Board's approval. Mr. Wilson stated he had been following the project closely; that the project has to do with navigation on the Red River. Mr. Wilson went on to say he has been attending the meetings at his own cost and he will be attending this conference at his own personal cost also. Mr. Wilson stated while it may not be realized in his lifetime, the project is to install locks and dams up to the 130 Bridge, then to the Denison dam down to Shreveport on the Red River. Mr. Manning stated that the future generations should be considered. Mr. Wilson stated the Valley Authority had requested and received industry specs of Paris Texas and Lamar County, and the Industries needed to have representation present. Mr. Brockman made a motion to approve the Director's travel. The motion was seconded by Mr. Turner. The motion carried 4 -0. Convene into Executive Session: The Board convened into Executive Session at 4:33 PM. Reconvene into Open Session and possibly take action on item(s) discussed in Executive Session: The Board re- convened at 5:21PM. Mr. Brockman made a motion to approve $1000.00 per month for health insurance for Executive Director Michael Paris and his family to be used at his discretion along with $1000.00 incidentals expenses and $2,500.00 for moving expenses. The motion was seconded by Mr. Turner. The motion carried 4 -0. Mr. Turner made a motion to bring item #6 back to the table for discussion and possible approval. Mr. Wilson seconded the motion. Mr. Wilson stated that the Salaries and Wages has been broken down and decreased by $94,000.00 and Contract Labor had been increased the budget $81,530.00 a change of $85,530.00. Paula Brownfield clarified the moving expense line item Number 304 was $3,500.00 Mr. Wilson went on to say that Skinner $116,000.00 has changed to zero. Mr. Wilson stated Project Results was now allocated $50,000.00 for jobs training. Mr. Wilson stated under Capital Expenses for the Sanitation Solutions contract there is now $50,000.00 for the possible contract overages. Mr. Turner made a motion to adopt the revised budget. Mr. Brockman seconded the motion. The motion carried 4 -0. Mr. Wilson stated the budget would now need to be presented to the City Council. Mr. Brockman made a motion to approve the $50,000.00 for Results Company training. Mr. Turner seconded the motion. The motion carried 4 -0. Stephanie Harris asked if the sale of Project Rail Road Spur had been previously approved. Mr. Wilson stated the affirmative, that it was approved at the last meeting. Discuss Future Agenda Items: None Adiourn• Mr. Wilson made a motion to adjourn. The motion was seconded by Mr. Manning. The motion carried 4 -0. Respectfully submitted, Angie Corbell Office Manager Paris EDC Paris Public Library Advisory Board Meeting Minutes January 20, 2016 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:00 p.m. Present: Board members present were Fran Neeley, Connie Dodd, Denise Kornegay, Rebecca Umphrey, Daisy Harvill, Carol James, and director Priscilla McAnally. Mike Pendleton was absent. Approval of Minutes The minutes of the previous meeting were unanimously approved as presented. II. New Business: Roof Repair There are several leaks that require immediate attention, but the entire roof needs to be repaired. The cost to repair the entire roof is approximately $40,000. Quality Roofing has submitted a bid for $11,900 to repair a portion of the roof. Ms. McAnally asked to share the cost of this partial repair with the Expendable Fund. There are some budget funds for building and maintenance repair, but there is not enough to cover the roof and other repairs that could be needed by the end of the budget year. Motion to use $6,000 from the Expendable Fund was made by Connie Dodd and seconded by Daisy Harvill. Motion passed unanimously. III. Old Business: None IV. Presentations A. Budget Report. Approximately 50% of the library's materials budget has been spent. B. Statistical Report. Both circulation and visits are below last year. Circulation decreased 10.7 %, and visits decreased by 5.08 %. Volunteer hours and new library cards are up. V. Friends of the Library: No report from the Friends this month. VI. Director's Remarks Policy review should resume next month. Adjournment: Meeting was adjourned at 4:30 p.m. Submitted by Denise Kornegay, Secretary Minutes Traffic Commission City of Paris The Traffic Commission met on Tuesday February 02, 2016 at 5:15 P.M. in the Municipal Courtroom with the following members present: 1. Barry Shiver 2. Jimmy Hodges 3. Wendell Moore 4. Stephen Engelhardt (5:23pm) 5. Bill Sanders The city staff was represented by Asst. Chief Randy Tuttle. Mr. Shiver called the meeting to order at 5:15pm. A quorum was established with four members present. Mr. Engelhardt arrived at 5:23pm Mr. Shiver then moved to item #2 concerning the approval of minutes from the December 01, 2015 meeting. Mr. Sanders made a motion to approve minutes with a second from Mr. Moore. Motion carried 4 -0. Mr. Shiver moved to item #3 regarding the discussion and possible action concerning the placement of a No Parking Zone in 100 block E. Brame St. Mr. Tuttle informed members that a No Parking Zone had recently been on the north side of 100 Brame St. but staff learned that this No Parking Zone was not on the traffic control map and there was no ordinance in place. Mr. Tuttle stated a citizen requested the No Parking Zone remain in place due to being unable to back from his drive because of parked vehicles on that side of the street. Mr. Tuttle said street parking is allowed on south side of Brame St. After discussion Mr. Sanders made a motion to place the No Parking Zone on north side of Brame St. between S. Main and S. Church. Motion was second by Mr. Hodges and it carried 4 -0. Mr. Shiver then moved to Item #4 regarding discussion and possible action concerning the placement of a No Parking Zone in 4200 block of Bonham St. Mr. Tuttle informed members that Texas Department of Public Safety (DPS) had recently opened a new office at this location and they are now conducting commercial vehicle inspections at this location. Tuttle stated DPS Sgt. Kain recently contacted the Police Department and reported there were commercial vehicles parking on the road in front of the office creating a traffic hazard. There is plenty of parking at the DPS office and Sgt. Kain requested that consideration be given to placing a No Parking Zone in front of the DPS office to prevent vehicles parking on the road. Members requested to know if DPS had any informational signs in place telling the motorist where to go on the parking lot. Mr. Tuttle said he was not aware of any signs. Mr. Sanders asked that DPS be requested to erect informational signs for motorist. A motion to place a No Parking Zone on south side of Bonham St. from 4151 SW west to 44th SW was made by Mr. Shiver. A second was made by Mr. Moore and motion passed 3 -0 with Mr. Sanders abstaining. Mr. Shiver then moved to item #5 concerning old business. Mr. Tuttle reported to members that he had contacted Texas Department of Highways Area Engineer Richard Harper concerning the discussion at December meeting about the need to restripe 12th SE & Clarksville and S. Church & Evergreen. Mr. Tuttle informed members that Mr. Harper stated he would place these locations on the schedule for the maintenance crew to address sometime this spring. Mr. Shiver then moved to item # 6 requesting any future agenda items. Mr. Hodges stated he had seen several southbound vehicles on 1st SW turn from wrong lane east on to Sherman St. and requested the Traffic Division review this intersection to see if any changes needed to be made. Mr. Engelhardt also requested the Traffic Division review the traffic lanes on 1 st NW & Bonham as he had noticed southbound vehicles as they entered the Plaza area appear not to know which lane to use. Members were informed that this would be forwarded to Traffic Division. Mr. Shiver then moved to adjourn the meeting at 5:30pm. A motion was made by Mr. Hodges and second by Mr. Moore with motion carrying 5 -0. Chairperson -r"" c` �� Date:, Meeting Minutes of the Main Street Advisory Board 107 Kaufman St Paris Texas City Council Chambers Thursday, February 4, 2016 Present: Absent: Jill Drake Pat Fowzer Glee Emmite Missy Starnes Laurie Redus Phillip Peeples Cheri Bedford, Main Street Manager Becky Semple, Chamber Liaison Benny Plata, City Council 1. Call meeting to order -Jill Drake 4:34 pm 2. Role taken. Quorum established. 3. Citizens Forum: none noted. 4. Approval of minutes of January. Motion was made by Phillip Peeples and seconded by Glee Emmite. The motion carried. 5. Coordinator report: Cheri Bedford : a Centennial Banners installed except Courthouse— this should be soon. Smile billboard will be installed by Monday, February 8, 2016. Texas Tree Foundation with the cooperation of Atmos Electric have donated 50 trees and their plantings before the end of March. Committee is looking to have 50 more trees planted before the end of the year. The trees are $300.00 each with different trees based on location. Print works designed a Centennial T- Shirt and are selling them on line. On March 21 s` a Noon Ceremony is planned with fire trucks, Plaza will be shut down to traffic. School children from PISD and Choir participating. Honor Guard and Bagpipes with a Ceremony Agenda with a Commemorative Temporary Postal Station with Postal Stamp available. There will also be an unveiling of a 3D SMILE mobile photo -op and a balloon release. b. Texas Sidewalk Grant has been awarded to Paris to complete south side on Lamar in front of Grand Theatre and In front of Swaims Hardware toward Farmers Market. It is a matching grant with Paris matching with $40,000.00. These grants help toward are National Recognition as it provides 5 extra points. Committee Reports — a. Organization -Jill Drake- no meeting- Grand Theater reclaiming group are taking on a project for restoring the grand. There is an account for persons to make donations through the Greater Paris Development Foundation. b. Design -Glee Emmite- Presented a packet of 6 black and white sketched photos of buildings that did not survive the Great Fire of Paris 1916 — sale of same will benefit the Grand Theater -same to be postmarked with Commemorative postmark on day of Ceremony. a. ER -Ctee Phillip Peeples met and discussed several items that might potentially help downtown growth See report he presented- - b. HPC: No report C. Promotion -Misty Starnes -Wine Fest April 9, 2016 -9 locations set - Tickets went on sale Feb 5 th - Movies in the Park need sponsors. d. Chamber- Becky Semple- Coming, Archery Tournament April 1,2,& 3 -- Air Show May 14tH, attended a North East Trail Meeting Trail de Paris is a linear park e. Motion to adjourn made by Glee Emmite, Second by Missy Starnes Motion carried. at 5:15pm Approved this _day of, Bahkvl& Jil ake, Board Chair