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06-Board-Commission-Commitee MinutesItem No. 6 CITY OF PARIS HISTORIC PRESERVATION COMMISSION SPECIAL MEETING MINUTES MONDAY, FEBRUARY 22, 2016 CITY COUNCIL Executive Chambers 107 EAST KAUFMAN Commissioners Present: Ruth Ann Alsobrook- Chair Cindy Allcorn- Secretary, Vice Chair Phillip Peeples Pat Conrad Chris Dux, Triniti Frazier, Community Development Cheri Bedord, HPO Larry Wright, Fire Chief PARIS. '1'EXAS Absent: Matt Frierson- Council Liaison Sarah Barbee Linda Knox Guests: Barbara Wilson Skipper Steely David Alarid Steven Harper 1. Commissioner Alsobrook called the meeting to order at 4:00 p.m. quorum present. 2. A motion was made to approve the of minutes from February 10, 2015 by Commissioner Dux, seconded by Commissioner Peeples, motion carried 5 -0 3. Discussion and possible action on the following certificate of appropriateness: a. 104 Bonham Street, Paris Bank Tower, west wall facade damage Owner of building David Alarid with CRTA Holdings explained that a the exterior layer of bricks on the western wall of the property had shifted and moved approximately S inches in a period of afew days. He further explained that he has been working with the Texas Historical Commission Tax Reviewer and due to the potential of failure of the western exterior brick layer it was eminent that the outer facade be removed immediately for safety of the buildings and public. The fire Chief Larty Wright also stated that this is a high concern, and he has made the Fire department aware of the situation in case of response. Mr. Alarid anticipates this will take a few months to complete, but wanted to make everyone aware that without addressing the situation it could potentially turn into a safety concern. He also anticipates using the same brick he is removing. And turning it around to match the rest of the favade. A motion was made by Commissioner Allcorn to approve the removal of the west exterior layer before it falls, motion seconded by Commissioner Peeples, motion carried 5 - 0 4. Discussion and Possible Action on Fagade Grant for 140 N. Main Street Steve Harper HPO stated that because of changes to the structure approved in COA #2015 -017 approved for 140 N. Main, the commission would need to make a decision on the approval of the $2,500 grant that was given to Mr. Harper for improvements to theproperty. Mr. Harper explained that he had some construction drawings for thepurpose of bidding and the contractor who was doing the work didn't realize he had changed the scope of work based on the drawings from the Texas Main Street design staff. He stated that when he realized the work was different, they were too late into the construction to change the work. He further stated that the building looks exactly like the 134 N. Main building that was approved by the commission in 2014 so he didn't feel like it would be a problem. After some discussion, Commissioner Peeples made a motion to approve the fayade grant for $2,500 based on the design was symmetrical with a formerly approved design on the same building. The motion was seconded by Pat Conrad, motion carried 5 - 0 5. HPO report: Social Media Campaign: This Place Matters- Cheri Bedford, Main Street Manager and Historic Preservation Officer explained in detail the Facebook social media campaign and the "This Place Matters" a national campaign led by the National Trust for Historic Preservation. Each commissioner was asked to pick a commercial building and write a brief narrative about the place and why it matters to the downtown historic preservation efforts. A prop replicating a "dropped pin " that is available on the saving places website will be made for the commissioners by HPO to use as a visual. When each commissioner is ready, they can contact HPO, and she will take a picture of them and upload it on Paris Main Street Social Media pages along with the brief history. This will also be uploaded to the national site using the hashtag ##thisplacematters, and also other Paris local history and downtown hashtags. Commissioner Alsobrook requested each commissioner go through HPO to make sure they do not duplicate each other. $2,500 Facade Grant administratively approved 30 E. Price COA's administratively approved 854 S. Church COA #2015 -001 -Paint Shutters HC -61 London Burgundy 33. E. Plaza COA #2016 -002 replaces rotten wood and paint with HC 69 Whitall Brown - HC-79 Van Buren brown 6. Future Agenda item: Survey Monkey, Murals Commissioner Allcorn expressed her concern for the Murals on S. Main and wanting to preserve them, but didn't see the need at this time to address the murals on the next agenda. Commissioner Conrad will explain the details about using survey monkey for finding out the needs of the community, so this item will be place on the next agenda. Adjourn: A motion was made by Commissioner Dux to adjourn at 5:01 p.m. and seconded by Commissioner Peeples, motion carried 5 — 0. Next meeting March 9, 2016. After the regularly scheduled meeting the commissioners met at 50 N. Main Street to present the Mosher Center for Justice with the ,$2500 facade grant for the exterior work completed on their building. APPROVED THIS 9 DAY OF March , 2016. Signature cm61YMuL, Title MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, FEBRUARY 1, 2016 5:30 O'CLOCK P.M. 1. The meeting of the Planning and Zoning Commission on Monday, February 1, 2016, was called to order at 5:3 O p. m. by Holland Harper, Chairman. A. The following members were present: Holland Harper, John Lee, Jerry Akers, Barney Bray, Robert Spain and Mike Folmar B. The following member was absent: Billy Trenado C. Also present were John Godwin, City Manager; Alan Efrussy, Planning Manager; Stephanie Harris, Interim City Attorney; Carla Easton, Engineer; Clyde Crews, Interim Fire Marshal; Steve Clifford, City Council; Ashley Fendley, Secretary for the Planning and Zoning Commission and Lauren Corbell, Paris News. 2. Approval of minutes from previous meetings. (January 4, 2016) Motion was made by Jerry Akers, seconded by Barney Bray to approve minutes for the January 4, 2016 meeting. Motion carried 5 -0. John Lee arrived at 5:32pm 3. Public hearing to consider and take action regarding the petition of the City of Paris, Texas, to partially update Zoning Ordinance No. 1710 of the City of Paris, Texas, including certain text and including updated zoning definitions. Exhibit "A" is comprised of updated modifications to selected components of the Zoning Ordinance. Exhibit "B " is composed of new definitions for Section 8: Use of Land and Building and new definitions and terms for Section 22: General Definitions, within the Zoning Ordinance. Public hearing was declared open. A. No one spoke in favor. B. No one spoke in opposition. Public hearing was declared closed. Alan Efrussy, Planning Manager presented the Zoning Ordinance changes on Exhibit A and Exhibit B to the planning and zoning commission. Robert Spain had concerns about item 39 -Head Shops on Exhibit B. John Godwin stated that he recommends that the commission delete item 39 -Head Shops from the Zoning Ordinance. John Lee stated on item 66- Self - Service Storage Facility on Exhibit B that refrigerated facilities should be conditioned facilities. Barney Bray stated we should include information regarding high concentration housing developments to the zoning ordinance. Alan Efrussy stated he would like to bring Mr. Bray's statement back to a future meeting to review. Motion was made by Holland Harper, seconded by Robert Spain to approve the Zoning Ordinance changes on Exhibit A and Exhibit B, subject to removing 39 -Head Shops and the wording change on 66- Self - Service Storage Facility to Exhibit B. Motion carried 6 -0. 4. Meeting adjourned at 5:48 p.m. APPROVED THIS 7TH DAY OF MARCH, 2016 IS4 & I A L- As ley en e , ecretary Planning n oning Commi Paris Public Library Advisory Board Meeting Minutes February 17, 2016 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:OOpm by Fran Neeley. Attendance: Board members in attendance were Fran Neeley, Connie Dodd, Carol James, Rebecca Umphrey, Daisy Harvill, Mike Pendleton, Denise Kornegay, and director Priscilla McAnally. Approval of Minutes: The minutes of the January meeting were unanimously approved as presented. I. New Business: Policies Review. Priscilla provided each Board member with a copy of the Paris Public Library Policies. She led the Board through the document and pointed out needed changes. Additional suggestions were made in some instances. Connie Dodd volunteered to take the document to do some additional editing before the Board gives final approval. II. Old Business: Roof Repair. The repairs for the library roof are "in the queue" for the roofer. Repairs will be made as soon as possible. III. Presentations a. Budget Report. Expenditures are on target for this year. b. Statistical Report. Slight decreases again this month in Circulation (- 8.35 %) and Visits (- 0.63 %). Increases were in juvenile book circulation, downloadable audios, volunteer hours, attendance in both children's and adult programs, reserves, Interlibrary Loans, and Freegal Music downloads and streaming. IV. Friends of the Library: No report V. Director's Remarks: No additional report Adjournment: Meeting was adjourned at 4:45pm. Submitted by Denise Kornegay Paris —Lamar County Health District l 400 West Sherman Street, Paris, Texas 75460 -5646 Health District: (903) 785 -4561 pAA1S-LAR COUNTY Women, Infant and Children (WIC): (903) 784 -1411 HEALTH DISTRICT Fax: (903) 737 -0978 www.parislamarhealtli.com Minutes of Regular Meeting Paris - Lamar County Board of Health The Paris - Lamar County Board of Health held a regular meeting at 5:30 p.m. on Monday, November 16th, 2015. In attendance were Mr. Bill Collins, Dr. Rick Erickson, Dr. Keith House, Mrs. Sharmila Franklin and Mrs. Nancy Stallings. Others in attendance were Mrs. Gina Prestridge, Ms. Cheryl Johnson, Mrs. Carla Rhodes, and Mrs. Nita Johnson. Dr. Mark Gibbons was not in attendance and Dr. Wyche's replacement has not been selected, Mr. Collins called the meeting to order in open session at 5:30 p.m. Dr. Erickson made the motion and was seconded by Dr. House to approve the minutes from the prior meeting with one correction. All approved. Dr. House made the motion and was seconded to elect Dr. Robert White, DDS, to complete the remaining term of Dr. Lance Wyche. All approved. Mrs. Prestridge advised the board on the following: • We may need to consider changing the C.O.L.A. and longevity policy to be based on the annual performance evaluations and if not satisfactory then only given a percentage or nothing at all. Also, is an employee entitled to the full $425.00 monthly insurance premium that the Health District pays if the employee works 30 hours instead of 40 hours per week? Should the $425.00 be prorated? Will discuss at a later date. • We will continue to meet once a month if we have a quorum. • We are going to start rating all restaurants starting in January 2016. EParis Extra will host the webpage and will update and post the ratings for all local restaurants. The score will have to be posted on the front door of the restaurant in plain sight. Every restaurant will be given a score of A., B, C, D, or F. If not an A then will be given 4 -weeks to correct the findings All D or F scores, will be given 30 days to correct all findings and will have to be re- inspected. The Health District will charge a $200.00 fine if the grade is not posted or visible and must be paid within 30 days. If payment is not received, then the permit will be pulled and the establishment will be closed and will have to be re- inspected and pay the permit fee in additional to the non - posting grade fee. Mrs. Stallings made the motion to accept the restaurant grading system and Mrs. Franklin seconded the motion. All approved. Dr. Erickson made the motion that we will charged $200. If the grade is not visibly posted and Dr. House seconded this motion. All approved. Dr. House made the motion and was seconded by Dr. Erickson that if payment is not received, then the permit will be pulled and the establishment will be closed and will have to be re- inspected and pay the permit fee in additional to the non - posting grade fee. All approved. Clinical numbers for August, September and October are • WIC Services =1391, 1339, and 1381. • Drive Thru Window = 93, 95, and 95. • Clinical Services = 808, 469, and 895. • Restaurant Inspections = 24, 49, and 45. • Restaurant Complaints = 2, 2 , and 0. • Septic Inspections = 8, 5, and 3.. • Septic Complaints = 0, 0, and 0. • Rabies = 0, 0, and 0. The next SPECIAL meeting would be December 14th, 2015, (due to the holidays) at 5:30 p.m. at the Paris - Lamar County Health District. Dr. House made the motion and was seconded by Dr. Erickson for the meeting to be adjourned at 6:15 p.m. Respectfully submitted by: Cheryl D. Johnson Approval motion made by Mrs. Stallings and seconded by Mrs. Franklin at the December 14th, 2015 meeting. All approved.