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03/14/2016MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS March 14, 2016 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, March 14, 2016, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Aaron Jenkins; Billie Lancaster; Steve Clifford; and Edwin Pickle City Staff: John Godwin, City Manager; Stephanie Harris, Interim City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Carla Easton, City Engineer; Larry Wright, Fire Chief, Randy Tuttle, Assistant Police Chief, Doug Harris, Utilities Director; Jerry McDaniel, Public Works Director; Kent Klinkerman, EMS Director; and Alan Efrussy, Planning Director Absent: Council Members: Benny Plata and Matt Frierson Opening Agenda Call meeting to order. Mayor Hashmi called the meeting to order at 5:30 p.m. 2. Invocation. Gene Anderson gave the invocation. 3. Pledge of Allegiance. Council Member Clifford led the pledge. 4. Citizens' Forum. No one spoke during citizens' forum. Consent Agenda Mayor Hashmi asked City Manager John Godwin if the taxes were current with regard to item 8 and Mr. Godwin answered in the affirmative. Mayor Hashmi inquired of Council Members if they wished to pull any items from the Consent Agenda for discussion. There being Regular Council Meeting March 14, 2016 Page 2 none, a Motion to approve the consent agenda was made by Council Member Clifford and seconded by Council Member Pickle. Motion carried, 4 ayes — 0 nays. 5. Approve minutes from the meeting on February 16, 2016. 6. Receive reports and /or minutes from the following boards, commissions, and committees: a. Airport Advisory Board (10 -15 -2015; 12 -17 -2015 & 1 -21 -2016) b. Historic Preservation Commission (1 -13 -2016 & 2 -10 -2016) c. Paris Economic Development Corporation (1 -9 -2016) d. Paris Public Library Advisory Board (1 -20 -2016) e. Traffic Commission (2 -2 -2016) f. Main Street Advisory Board (2 -4 -2016) 7. Accept re -bids and award the contracts for the purchase of roadway materials to the lowest responsible bidder(s) for the twelve month period beginning April 1, 2016. 8. Approve an amendment to the Cox Field Hangar Lease Agreement with Erik Zarones, allowing for an extension of an additional five year period. 9. Approve the Final Plat of Lot 1, Block A, Locke Addition City Block 176, located in the 300 Block of S.W. 3rd Street. 10. Approve the Final Plat of Lot 1, Block A, Adams 305 Addition, located at 1415 N.W. 19 Street. 11. Approve the Final Plat of Lot 1, Block A, Triple A Park Addition CB 44, located at 655 Graham Street. 12. Approve the Final Plat of Lot 1, Block A, Stone Ridge Phase 7, located in the 4700 Block of Boulder Lane. Regular Agenda Council Member Lancaster arrived to the meeting at 5:35 p.m. 13. Conduct a public hearing, discuss and act on ORDINANCE NO. 2016 -006: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED BY AMENDING SECTION 5, "ZONING DISTRICT BOUNDARIES;" BY AMENDING SECTION 6, "TEMPORARY ZONING — ANNEXED TERRITORY;" BY AMENDING SECTION 8, "USE OF LAND AND BUILDINGS;" BY AMENDING SECTION 10, "OFF- STREET PARKING AND LOADING REGULATIONS;" BY AMENDING SECTION 11, "HEIGHT REGULATIONS;" BY AMENDING SECTION 12, "SPECIFIC USE PERMITS;" BY Regular Council Meeting March 14, 2016 Page 3 AMENDING SECTION 17, "CREATION OF BUILDING SITE;" BY AMENDING SECTION 20, "COMPLETION OF BUILDING UNDER CONSTRUCTION;" BY AMENDING SECTION 22, "GENERAL DEFINITIONS;" BY AMENDING SECTION 28, "REGULATION OF WIRELESS TELECOMMUNICATIONS TOWERS AND FACILITIES;" PROVIDING A REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Planning Director Alan Efrussy explained that many sections of the Zoning Ordinance were outdated and updates were recommended to aid in coordination with the development community and planning applicants. He further explained the amendments were not a complete, comprehensive update of the ordinance, but rather to address problems that were immediate and apparent. Mr. Efrussy told the Council that Planning and Zoning recommended approval of the amendments. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Hashmi closed the public hearing. A Motion to approve this item was made by Mayor Hashmi and seconded by Council Member Pickle. Motion carried, 5 ayes — 0 nays. 14. Conduct a public hearing, discuss and act on ORDINANCE NO. 2016 -007: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE LOT 13, CITY BLOCK 315, BEING LOCATED AT 4225 LAMAR AVENUE, SUITE D, IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM A GENERAL RETAIL DISTRICT (GR) TO A GENERAL RETAIL DISTRICT (GR) WITH A SPECIFIC USE PERMIT FOR A TATTOO SHOP TO THE EXISTING PROPERTY; DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Following Mr. Efrussy's explanation of this item, he answered questions from City Council. Council Member Clifford questioned Chapter 146 of the Texas Health and Safety Code, and Mr. Efrussy said approval was recommended condition upon adherence to the Texas Health and Safety Code. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Hashmi closed the public hearing. Regular Council Meeting March 14, 2016 Page 4 Subject to adhering to the Texas Health and Safety Code, a Motion to approve this item was made by Mayor Hashmi and seconded by Council Member Clifford. Motion carried, 5 ayes — 0 nays. 15. Discuss and act on ORDINANCE NO. 2016 -008: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, DISANNEXING TWO TRACTS OF LAND, EACH BEING A 5.025 ACRE TRACT LOCATED IN THE WESLEY ASKINS SURVEY, ABSTRACT NO. 7, BEING LOTS FOURTEEN (14) AND SIXTEEN (16) OF THE WILDWOOD ESTATES SUBDIVISION, ACCORDING TO THE PLAT OF SUCH ADDITION RECORDED IN ENVELOPE 321 -A, LAMAR COUNTY PLAT RECORDS, IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS MORE PARTICULARLY DESCRIBED IN EXHIBIT "A" ATTACHED HERETO, IN RESPONSE TO LANDOWNERS REQUESTS FOR DISANNEXATION; ADJUSTING CITY BOUNDARIES TO REFLECT NEW CITY LIMITS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. A Motion to approve this item was made by Mayor Hashmi and seconded by Council Member Clifford. Motion carried, 5 ayes — 0 nays. 16. Conduct a public hearing, discuss and act on ORDINANCE NO. 2016 -009: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, READOPTING ARTICLE III CURFEW REGULATIONS FOR CHILDREN OF CHAPTER 21 OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, TEXAS, REVISING CERTAIN LAW ENFORCEMENT PROCEDURES APPLICABLE TO THE CURFEW ORDINANCE AND MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, SEVERABILITY CLAUSE, SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Assistant Police Chief Randy Tuttle said this ordinance required a review every three years to determine if it was to be continued, modified or abolished. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Hashmi closed the public hearing. A Motion to approve this item was made by Mayor Hashmi and seconded by Council Member Pickle. Motion carried, 5 ayes — 0 nays. 17. Discuss and act on a Change Order No. One to Project B2 contract with Pittard Construction, increasing the contract amount by $99,500. Regular Council Meeting March 14, 2016 Page 5 Mr. Godwin said Project B2 included new water and sewer lines on 28th through 32 "d Streets north of Bonham, among other areas. He also said these older streets were in horrible shape from extensive excavations and needed much repair. Mr. Godwin further said the more expensive alternative was the only practical way to movie forward and that the original bid, deleted the thin coating and added the full hot mix gutter -to gutter overlay, which would result in a net cost increase of $99,500. A Motion to approve this item was made by Mayor Hashmi and seconded by Council Member Clifford. Motion carried, 5 ayes — 0 nays. 18. Discuss and act on a Public, Educational & Governmental Access Channel (PEG) and public information program. A Motion to bring this item from the table was made by Council Member Pickle and seconded by Council Member Clifford. Motion carried, 5 ayes — 0 nays. Finance Director said in 2010, the City opted to collect a I% PEG fee to help promote transparency of and easy access to local government through local cable and the internet. He said PEG fees could provide equipment for the City to develop its own programming, and to renovate the unused area above the Council Chambers for a studio and production space and that funding one full -time employee and other expenses would be provided by the City. He asked the Council to consider a pilot program. Council Member Pickle inquired if other board meetings could be videoed and Mr. Anderson answered in the affirmative. Council Member Clifford inquired about how the required 8 hours a day would work and Mr. Anderson explained it could come from other sources. Council Member Clifford wanted to know how much money was in the fund and Mr. Anderson said approximately $345,000. Council Member Clifford said he could not see this because it was archaic, and that three- fourths of the public information channels were dead. Council Member Lancaster said remodeling was attractive but technology seemed old. Citizen Michael Glatfelter asked if PJC and the County could be included and Mr. Anderson said if they were interested, they could probably have the employee film meetings and broadcast for a fee, which would help toward the costs for the City. Mayor Hashmi wanted to know if they could automate the system to re -run the meetings for eight hours and still remodel city hall. Mr. Anderson said he would have to explore that. Council Member Clifford suggested staff explore web -cams as it would be less expensive then hiring a new full -time employee. Mayor Hashmi said he would like to table this item pending answers to questions about automation, and made a Motion to table this item. Citizen Billy Trenado asked which account the funds would come from if the City hired a new full -time employee and Mayor Hashmi said the salary would come from the general fund. It was a consensus of the City Council to postpone this item pending further information. 19. Discuss a Tax Increment Reinvestment Zone and provide direction to city staff. A Motion to bring this item from the table was made by Mayor Hashmi and seconded by Council Member Lancaster. Motion carried, 5 ayes — 0 nays. Regular Council Meeting March 14, 2016 Page 6 Mr. Godwin explained that tax increment financing sets aside funds to redevelop areas within cities and if they create a TIRZ for downtown Paris, then new construction would cause ad valorem values to increase, and the increased revenue would be placed into a separate TIRZ fund instead of the City's general fund. He said property owners may be encouraged to invest more readily if they knew increased tax payments would stay in their neighborhood. Mr. Godwin explained that TIRZ funds could be pledged against the sale of bonds for a significant project. He said they would have to have a board and a plan in place. Following discussion among Council Members and the City Manager, it was a consensus to receive more information about the tax increment reinvestment zone. 20. Discuss and act on a curbside recycling program for the city residents. A Motion to bring this item from the table was made by Mayor Hashmi and seconded by Council Member Lancaster. Motion carried, 5 ayes — 0 nays. Mayor Hashmi said he placed this item on the agenda in order to explore the possibility of curbside recycling, because the current recycling program had been very successful. Mr. McDaniel said the current program was working very well, but that curbside was expensive. He said it would cost the City $600,000 to $700,000 a year if they hired a contractor. Mayor Hashmi inquired about landfill savings and Mr. McDaniel said there were savings but could not give a breakdown because it was not tracked in that manner. Mayor Hashmi asked Josh Bray if they had recycling in their business. Mr. Bray said they did serve other cities, and that curbside service was expensive. Public Works Director Jerry McDaniel told the Council another bin had been ordered and some businesses were interested in purchasing bins to be placed at other locations. Mr. Godwin said the bins would have the logos of the businesses and sought direction from Council. Following additional discussion, it was a consensus of City Council to accept the bins from businesses for placement at other locations. It was also a consensus of City Council to not take further action at this time on a curbside recycling program but possibly revisit the subject in the future. 21. Discuss and act on ORDINANCE NO. 2016 -010: AN ORDINANCE OF THE CITY OF PARIS, TEXAS, DECLARING UNOPPOSED CANDIDATES IN CITY COUNCIL DISTRICTS 1, 2, AND 3 FOR THE MAY 7, 2016, GENERAL ELECTION BE ELECTED TO OFFICE; DETERMINING THAT NO GENERAL ELECTION BE HELD IN DISTRICTS 1, 2 AND 3; DIRECTING THAT A COPY OF THIS ORDINANCE BE POSTED AT APPROPRIATE POLLING PLACES; DIRECTING THAT A CERTIFICATE OF ELECTION BE ISSUED TO THE UNOPPOSED CANDIDATES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO Regular Council Meeting March 14, 2016 Page 7 THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. City Clerk Janice Ellis explained that candidates were unopposed in Council Districts 1, 2, and 3 and that the election in those districts needed to be cancelled. A Motion to approve this item was made by Mayor Hashmi and seconded by Council Member Clifford. Motion carried, 4 ayes — 1 nay, with Council Member Pickle casting the dissenting vote. 22. Consider and approve future events for City Council and /or City Staff pursuant to Resolution No. 2004 -081. Mr. Godwin reminded everyone of the scheduled 100th year commemoration of the fire of 1916, which would be taking place downtown at noon next Tuesday. Council Member Pickle invited everyone to the trash -off scheduled for Saturday, March 26 at Home Depot. 23. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Pickle and was seconded by Council Member Lancaster. Motion red, 5 ayes — 0 nays. The meeting was adjourned at 6:28 p.m. � A.J. HASHMI, r NICE ELLIS, CI CLERK