18 - UTILITIES CONSTRUCTION UPDATEItem No. 18
memorandum
TO: Mayor & City Council
FROM: John Godwin, City Manager
SUBJECT: UTILITIES CONSTRUCTION UPDATE
DATE: April 4, 2016
BACKGROUND: As we proceed with construction on a number of major construction projects
throughout the city, many of which are now occurring under city streets, the inconvenience and
difficulties faced by neighbors and the travelling public continue to grow.
STATUS OF ISSUE: Carla Easton and Jerry McDaniel will make a presentation to the council
Monday to bring everyone up to date on the status of various projects and sub - projects, as well as
specific difficulties that have arisen in various locations.
BUDGET: Funds are budgeted and available from 2013 bond proceeds.
RECOMMENDATION: Provide feedback and direction as needed.
April 6, 2016
2013 Bond Fund for Water and Sewer Improvement Projects
Contract131 ...................................................................................................................... ..............................1
ContractB2 ...................................................................................................................... ..............................1
Package4 ......................................................................................................................... ..............................3
JohnsonWoods Drainage ................................................................................................ ..............................3
SELift Station ................................................................................................................... ..............................4
Contract B1
Project Manager:
Inspector:
Contract Amount:
Funding Source:
Jerry McDaniel
Tim Moore /Michael Smith
$2,425,002.00
2013 Bond Fund
Design Engineer:
Contractor:
Testing Lab:
Billed to Date:
AECOM
Bray Construction
Apex Geoscience
$2,443,032.00
Description: Replace water and sewer lines in west Paris.
Current Status: Construction substantially complete. Working on project punch list and completion.
Key Dates: October 17, 2014 Bid Award
December 15, 2014 Notice to Proceed
January 12, 2016 Scheduled Final Completion
April 11, 2016 EST to Present Post Construction Inspection Report
Current Tasks: ❑ 19`h SW Cleanup
❑ Final walk through, issue punch list and restart time
Upcoming Tasks: ❑ Receive post- construction inspection report from EST Engineering Services
❑ Project closeout
Contract B2
Project Manager: Jerry McDaniel Design Engineer: AECOM
Inspector: Tim Moore /Michael Smith Contractor: Pittard
Testing Lab: Apex Geoscience
Contract Amount: $3,041,970.00
Funding Source: 2013 Bond Fund
Billed to Date: $1,679,429.00
Description: Replace water and sewer lines in west Paris.
Current Status: Construction 60% complete.
28`h NW — 6" water; pressure test failed; small leak
sewer installed; not in service due to change order deep manhole replacement City: curb and
gutter replacement to begin 4.4.16; asphalt removal not complete; blade level not complete;
work in progress
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April 6, 2016
29th NW — 6" water; pressure test passed; Bac -T failed — retest 4.8.16; not in service
sewer complete (in service)
City: curb and gutter complete; asphalt removal to begin 4.5.16; blade and level up continues
30th NW — 6" water; pressure test passed; Bac -T passed; new line is in service
sewer complete in service
City: curb and gutter not complete; asphalt removal complete; blade and level up not
complete; work in progress
31St NW — 6" water; pressure test passed; Bac -T passed; new line in service
sewer complete in service
City: asphalt removal complete; blade level not complete; curb and gutter not complete
32nd NW — 6" water; pressure test passed; Bac -T passed; main in service
service transfers not complete — starting 4.6.16
sewer complete in service
City: asphalt removal not complete; contractor working on soft spot 4.5.16; curb and gutter
not complete; blade level not complete
33rd NW — 6" water; pressure test passed; Bac -T failed — retest 4.8.16; not in service
sewer complete in service
City: asphalt removal not complete; curb and gutter not complete; blade level complete
Bonham — Loop to 25th NW water main installed
25th NW to 29th NW pressure test not complete; Bac -T not complete
29th NW to 32nd NW pressure test passed; Bac -T passed
32nd NW to Loop installed; pressure test not complete; Bac -T not complete
13th NW to 25th NW not complete (started)
NOTE: (13th NW — 25th NW —10 "); (25th NW to 27th NW —12 "); (27th NW to Loop —10 ")
Key Dates: July 13, 2015 Notice to Proceed
Sept 23, 2015 Construction Began
May 10, 2016 Estimated Date for Paving Repairs
May 15, 2016 Final Completion
Current Tasks: ❑ Bonham St water installed from 27th to Loop
❑ Pavement repair changed from micro - surface to HMAC overlay - $99,500 CO Approved by
CC 3/14/16
❑ City Street Dept working to level up to prepare for HMAC
Upcoming Tasks: ❑ Complete pavement repairs and all utility work
❑ Project closeout
❑ Liquidated damages $500 per day
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April 6, 2016
Package 4
Project Manager: Carla Easton Design Engineer: AECOM
Jerry McDaniel Matt Abbe
Inspector: Tim Moore /Michael Smith Contractor: Oscar Renda Contracting
Testing Lab: Apex Geoscience
Contract Amount:
$23,348,350.00 Billed to Date: $1,092,571.25
Funding Source:
2013 Bond Fund
Description:
Replace water and sewer lines across east Paris and downtown. Locations include Pine Bluff,
Lamesa Heights, Clarksville St, NE Loop, Downtown
Current Status:
Pine Bluff construction is underway. Progress is on schedule. TxDOT permit for N Main
received, working on remaining permits.
Key Dates:
02/23/16 — Pine Bluff Neighborhood Meeting
02/25/16 — Construction NTP Issued, work began on Pine Bluff (10 months)
05/16 — Begin work at Lamesa Heights (6 months)
01/17 — Begin work at NE Loop (Depends on boring sub and easement acquisition)
03/17 — Downtown (tentative, nothing from ORC confirming this yet)
02/25/2020 — Contract time expires
Current Tasks:
❑ Construction management and performance monitoring
❑ Consider reconstruction of sidewalk on south side of road. Find funds, and determine if
adding to ORC contract or use CIP contracts for sidewalk
❑ Coordination with ATT and Oncor for pole relocations on Pine Bluff
❑ Add sewer replacement at 2nd St (City crews or contract CO)
❑ Condemnation proceedings (SHH)
Upcoming Tasks: ❑ Ongoing inspections
❑ Renegotiate AECOM contract
❑ Supplemental to contract for record drawings
❑ Public outreach for upcoming projects
Johnson Woods Drainage
Project Manager: Carla Easton Design Engineer: AECOM
Inspector: TBD Contractor: TBD
Construction Cost: $1,000,000 (Prelim Estimate) Billed to Date: $0
Funding Source: 2013 Bond Fund
Description: Replace sewer lines and storm drainage ditch through Johnson Woods including a flood impact
analysis.
Current Status: Beginning design phase.
Key Dates: 03/09/16 — Design NTP issued
05/16 — Begin design by Hayter (9 months)
09/16 — Flood Study and Preliminary Plan Submittal
02/16 — Final Plan Submittal
03/17 — Bid Advertisement and Award (Depends on easement acquisition)
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05/17 — Construction Start (Anticipated 9 month duration)
Current Tasks: ❑ Easement coordination
❑ Design Kickoff
Upcoming Tasks: ❑ Project Budget
SE Lift Station
Project Manager:
Carla Easton Design Engineer: AECOM
Inspector:
TED Contractor: TED
Estimated Cost:
$2,387,000 (Prelim Estimate) Billed to Date: $0
Funding Source:
2013 Bond Fund
Description:
Replace /Upgrade the SE lift station.
Current Status:
Beginning design phase.
Key Dates:
03/09/16 — Design NTP issued
05/16 — Begin design by Hayter (6 months)
08/16 — Preliminary Plan Submittal
11/16 — Final Plan Submittal
01/17 — Bid Advertisement and Award (Depends on easement acquisition)
03/17 — Construction Start (Anticipated 12 month duration)
Current Tasks: ❑ Easement coordination
❑ Design Kickoff
Upcoming Tasks: ❑ Project Budget
❑ Easement acquisition
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April 6, 2016