11 - TEXAS CAPITAL FUND MAIN STREET IMPROVEMENTS PROGRAM CONTRACT AWARD

Home Browse Search

Item No. 11 memorandum TO: City Council John Godwin, City Manager FROM: Carla Easton, PE, City Engineer SUBJECT: TEXAS CAPITAL FUND MAIN STREET IMPROVEMENTS PROGRAM CONTRACT AWARD FOR GRANT ADMINISTRATION DATE: April 18, 2016 BACKGROUND: The City of Paris has replaced sidewalks in the downtown area over the past several years with grant money from the State. In 2015, the City applied for a grant through the Texas Capital Fund Community Development Block Grant Main Street Program. The City was awarded a contract and is need of professional services to administer the grant with the state. This project will replace the broken sidewalks on the south side of Lamar Avenue from 1st SE Street to N Main Street, and the west side of 1st SW Street from Kaufman Street to Austin Street. The maximum grant amount of $150,000 was awarded to the City, and it required a minimum 10% match. The City's application included a 30% match ($45,000). The total estimated cost of the project is approximately $195,000. STATUS OF ISSUE: A request for proposals for grant administration services was advertised on March 23`d, and a single proposal was received from Municipal Development Services on March 28th. The contract fee for administrative services is $15,000, which includes the following services: record keeping, financial management, environmental review, special conditions, quarterly reports, labor standards officer, Davis Bacon construction compliance, close -out documents and audit. Mrs. Kim Lacey with Municipal Development Services has provided satisfactory services on multiple sidewalk replacement grants for the City. BUDGET: The $45,000 cash match is included in the 2015 -2016 City of Paris budget. RECOMMENDATION: Award a contract to Kim Lacey with Municipal Development Services in the amount of $15,000 to provide administrative services for the Texas Capital Fund sidewalk replacement project.