11 - TEXAS CAPITAL FUND MAIN STREET IMPROVEMENTS PROGRAM CONTRACT AWARDItem No. 11
memorandum
TO: City Council
John Godwin, City Manager
FROM: Carla Easton, PE, City Engineer
SUBJECT: TEXAS CAPITAL FUND MAIN STREET IMPROVEMENTS PROGRAM
CONTRACT AWARD FOR GRANT ADMINISTRATION
DATE: April 18, 2016
BACKGROUND: The City of Paris has replaced sidewalks in the downtown area over the past
several years with grant money from the State. In 2015, the City applied for a grant through the
Texas Capital Fund Community Development Block Grant Main Street Program. The City was
awarded a contract and is need of professional services to administer the grant with the state.
This project will replace the broken sidewalks on the south side of Lamar Avenue from 1st SE
Street to N Main Street, and the west side of 1st SW Street from Kaufman Street to Austin Street.
The maximum grant amount of $150,000 was awarded to the City, and it required a minimum
10% match. The City's application included a 30% match ($45,000). The total estimated cost of
the project is approximately $195,000.
STATUS OF ISSUE: A request for proposals for grant administration services was advertised
on March 23`d, and a single proposal was received from Municipal Development Services on
March 28th. The contract fee for administrative services is $15,000, which includes the
following services: record keeping, financial management, environmental review, special
conditions, quarterly reports, labor standards officer, Davis Bacon construction compliance,
close -out documents and audit. Mrs. Kim Lacey with Municipal Development Services has
provided satisfactory services on multiple sidewalk replacement grants for the City.
BUDGET: The $45,000 cash match is included in the 2015 -2016 City of Paris budget.
RECOMMENDATION: Award a contract to Kim Lacey with Municipal Development Services
in the amount of $15,000 to provide administrative services for the Texas Capital Fund sidewalk
replacement project.