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06 - MINUTES FROM VARIUS BOARDS, COMMISSIONS, AND COMMITTEESREGULAR MEETING MINUTES CITY OF PARIS HISTORIC PRESERVATION COMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS, TEXAS Wednesday, Auri113, 2016 Commissioners Present: Ruth Ann Alsobrook- Chair Phillip Peeples Pat Conrad Chris Dux Linda Knox Sarah Barbee Cheri Bedford, HPO Absent: Matt Frierson- Council Liaison Cindy Allcorn- Secretary, Vice Chair Guests: Robert Talley, Code Enforcement officer 1. Chair Alsobrook called the meeting to order at 4: 00 p. m. quorum present 2. Commissioner Peeples made a motion to approve the Minutes of the March 28, 2016 meeting, with the correction of his name misspelled: Seconded by Commissioner Knox, Motion Carried 6 -0 3. Commissioner Alsobrook introduced the items appearing on this consent. Code Enforcement Officer Robert Talley presented the list of the of the following structures to be recommended to the Building and Standards for demolition: a. 640 W. Center b. 823 NW 6th ST c. 1531 Pine Bluff d. 2810 NE. Loop 286 The following structures did not appear on the agenda, but were emergency call in's and were also presented: e. 905 Lamar Ave f. 1061 W. Shiloh g. 3035 Lamar Ave Commissioner Dux made the motion to recommend all items for demolition as presented. Commissioner Knox seconded, motion carried 6 - 0 4. HPO presented a report to commissioners of administratively approved COA's COA #2016 -011 T- Mobile temporary power relocation on 104 Bonham 5. Commissioner Peeples stated he will give a Main Street report will be given at future meetings. Commissioner Dux made a request to discuss how to reach out to property owners in the historic district and educate them that any modifications they make require a COA. 6 Hearing no more future agenda items, Commissioner Peeples made a motion to adjourn at 4:58 p.m. by seconded by Commissioner Barbee, Motion carried 6 -0 APPROVED THLIw!;�DAY OFGF 6 _ SPECUL MEETING MINUTES CITY OF PARIS HISTORIC PRESERVATION COMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS, TEXAS Monday, April 25, 2016 Present: Linda Knox Pat Conrad Sarah Barbee Cindy Allcorn Chris Dux (arrived at 4:05 p.m.) Phillip Peeples Cheri Bedford 4:00 P.M. Absent: Council Liaison Matt Frierson Chair Ruth Ann Alsobrook Guest: Barbara Wilson Randy Hider, Home owner 1. The meeting was called to order by Commissioner Allcorn at 4:00 p.m. Quorum present. 2. Commissioner Peeples made a motion to approve the minutes from the April 13, 2016 meeting, Commissioner Knox seconded, motion carried 6 - 0 3. Commissioner Allcorn introduced the following Certificates of Appropriateness COA # 2016 -017 823 S. Church Street, Restoring historic porch to original configuration, Randy Hider Mr. Hider thanked the commission for meeting at a special meeting. Mr. Hider made the commission aware that he was planning on restoring the porch back as closely to its original configuration. The craftsman style front porch had been closed in for a number of years, and Mr. Hider noted that his house is pictured as an example of an inappropriate alteration in the Design standards for the Historic District for the city of Paris on page 106 Mr. Hider has researched the Paris Junior College Aikin Archives and the Lamar County Historic Museum for a historic photo to help guide him on what would be appropriate for the district. Mr. Hider presented a drawing of his proposed changes. Commissioner Dux asked Mr. Hider if he plans on putting straight column style porch supports or a triangular tapered base made out of wood and using a columns on the top of the base, in keeping with the craftsman style of the house. Mr. Hider stated he planned on building triangular base out of wood and locating them in the same place where there is evidence of the original base. Mr. Hider plans on leaving the decorative medallion pieces in place above the porch. Mr. Hider stated the columns that were in place were cut out and badly altered and were not structurally sound and needed replacement. Mr. Hider asked the commission for recommendations. Commissioner Allcorn noted there was no evidence of brick column bases. Commissioner Allcorn asked the commission if there were any other comments or questions of Mr. Hider. Hearing none Commissioner Allcorn called for a motion. Commissioner Peeples made a motion to approve the restoration of the porch to the original configuration as recommended in the Design Standards by removing the old materials and opening up of the front up, rebuilding craftsman style tapered porch supports. Seconded by Commissioner Knox, Motion carried 6 - 0 Commissioner Allcorn called for a motion to recuse Commissioner Conrad to present her certificate of Appropriateness for the property listed below, commissioner Barbee made the motion, seconded by commissioner Allcorn, motion carried 5 — 0 COA # 2016 -016 1095 1" SW Street, Replacing Roof, Pat Conrad Ms. Conrad informed the commission that she purchased the residence a few months ago and proceeded to paint and put a new roof on it. It had been vacant prior to this for two years and was falling into disrepair. She began work improve the property by painting and roofing. She was made aware by a concern citizen that she was in the historic district and was told that metal roof was not allowed. She also was informed that she must appear before Historic Commission when she pulled her roofing permit to add a metal roof. She noted the structure was a residential building although it is surrounded by commercial buildings, and had been used as an office before being vacant. Commissioner Peeples asked the Ms. Bedford (HPO) if there was clarification on the standards for the district on this type of roof. He had noted that the from reviewing the Design Standards it was his understanding that standing seam metal roof were appropriate, however the type of roof Ms. Conrad was presenting was an R- Panel. Ms. Bedford reported she had called the Certified Local Government office and discussed r panel material type and the construction period (19 73) of the building on the property based on the Design Standards for the Historic District of the City of Paris, page 117 stating "do not install a roofing material with a profile that did not exist at the time period the house was constructed. " She queried whether the type of roofing material existed at the time of construction of the structure. The THC CLG staff recommended Ms. Bedford called the THC Architectural Reviewer for guidance. Mrs. Bedford contacted THC division of Architecture and spoke with Lydia Woods; representative for this area. Ms. Wood did some research and called back Ms. Bedford just prior to the meeting. Ms. Woods commented that the structure was not on the survey for 1985 or 2006 draft, and that no negative effect would be made to the district should this building have this type of roof. Commissioner Dux asked if the metal roof was used in 1973 and Commissioner Peeples stated that that type of roof was used during the 1970's. Commissioner Allcorn asked if there were any more questions for Ms. Conrad, hearing none called for a motion. A motion was made by Commissioner Knox to approve the Certificate for the R panel type roof based on the structure less than 50 years old, size and scale of the structure, noting the r panel metal being consistent materials used at the time of constructions as stated the design standards and would have no negative affect on the district. Motion was seconded by Commissioner Peeples, Motion carried S - 0 * Additional note: Ms. Bedford, HPO spoke with former Historic Preservation Commissioner and Historic Architect for research. Mr. Denney did advise that the r panel type roofing did exist in early 1970 and was an appropriate use for the structure. Commissioner Allcorn called for a motion to call back Commissioner Conrad to the commission. Motion made by Commissioner Peeples, seconded by Commissioner Barbee, Motion carried 5 -0 Commissioner Conrad returned to the commission. 4. HPO administratively approved COA #2016 -013- Painting the exterior of the home HC -166 and HC -169 COA #2016 -015 Paint Canopy HC 84, and HC 124 Commissioner Allcorn noted the COA's administratively approved. Commissioner Dux made the comment that the addresses were not listed. Ms. Bedford, HPO stated she would provide these addresses to the commissioners in the next HPO administratively approved report. 5. Commissioner Peeples is the Main Street Liaison and gave a report about the opening of the Farmers Market, 100 trees in downtown, slow roll bike ride coming May 2 "d, and Wine Fest proceeds of $13, 000 which will fund the downtown revitalization. 6. Future Agenda Item: research how to educate the public of the boundaries of the historic district., Chris Dux 7. A motion was made to adjourn at 4:45 by Commissioner Peeples, seconded by Commissioner Dux, Motion carried 6 -0 ApRroved this t t�da of Cl 2016 r2i a6o _ PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Board Members Present: John Brockman, Vice -Chair Don Wilson, Secretary- Treasurer Ray Banks Ex- Officio Members Present: Pam Anglin, PJC John Godwin, City Manager Legal Counsel: Stephanie Harris Call to Order: Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesday March 22, 2016 4:00 O'CLOCK P.M. MINUTES Staff Present: Michael Paris, Executive Director Paula Brownfield, Administrative Assistant Guest(s) Present: Connie Beard, The Paris News Chip White, Affiniti, LLC City Council Liaison: Sue Lancaster John Brockman called the meeting to order at 4:00 p.m. A quorum was present. Citizens' Input Mr. Brockman asked if there was any citizens' input. No one came forward. Discuss and possibly approve Minutes of the February 16, 2016 Meeting: Mr. Wilson stated that on the bottom of page 3 and the top page 4 of the minutes the wording should be changed on the first sentence to "Mr. Wilson and Mr. Banks concurred there were discrepancies between operating procedures and actual practices ". Mr. Banks made the motion to accept the February 16, 2016, minutes with corrections. Mr. Wilson seconded the motion. The vote was carried 3 -0. Discuss and possibly approve February 2016 Financials: Mr. Wilson stated that everything was within budget. Mr. Banks commented that Association Memberships was over budget and that the $3000 should be taken out of Association Memberships and be added into Marketing and Promotion. A motion was made by Mr. Wilson to accept the Budget with corrections. Mr. Banks seconded the motion. The vote carried 3 -0. PEDC Board Meeting Minutes March 22, 2016 Page 2 of 3 Discuss and possible action on RIMS II (Regional Input - Output Modeling System): Mr. Paris began the discussion on regional multipliers as a tool to tell a community, a county or a region when a dollar investment comes into the area; what economic impact it has within the area. Samples were shown of how capital investments make an impact on earnings and employment in an area. This would be helpful in calculating incentives relative to the capital investments made by industry. The regional multipliers show the direct and indirect impact that happens as a result of capital investments made by industry. RIMS II is also used to see the economic statistics for Lamar County. We can purchase Lamar County and counties within a 70 mile radius of Paris. The purchase price is $275 for Lamar County and another $275 for the surrounding counties statistics. This would be a "micropolitan area ". There are employees in our industries that commute an hour away from Paris. Mr. Wilson stated that 70 miles is a little too far, but 50 miles is very realistic. We should definitely buy Lamar County and also the counties within the 50 mile radius. Mr. Banks stated that the 50 mile radius is what we need and it should include Titus and Franklin counties and part of Hopkins. Mr. Wilson made the motion to authorize the purchase of three different sets of the regional multipliers. Mr. Banks seconded that motion. The vote carried 3 -0. Discuss and possible action on housing the documents for SURRMA at the PEDC office: Mr. Paris stated that Mr. Delbert Horton with SURRMA would like to purchase a fireproof safe and keep the SURRMA files in our file section. There is a letter dated July 24, 2015, to Chairman Manning asking for administrative help. The duties include: coordinating and preparing the board member packets quarterly, reserve the meeting room, post meeting agenda, draft meeting minutes for the chairman, assist in providing monthly back account statements, provide copies to the CPA and auditor, and the frontline for directing emails and phone calls concerning SURRMA. We are not sure why Mr. Horton's card has our phone number and address on it. Mr. Paris would like to know what commitment was made to SURRMA before we go further with this. Mr. Banks stated that the money donated was not for a direct industry or an industrial prospect and we should distance ourselves from SURRMA. Mr. Paris asked for direction on proceeding with Mr. Horton and SURRMA. Mr. Banks suggested that we table the item until we have a full board to vote on it. Mr. Wilson stated that we were the largest contributor out of the three and at the time we had a staff to help with the administrative activities. We voted while Shannon was still here to do this; and we voted again after she left to continue to help with administrative duties. All the extra duties have evolved over time. Mr. Brockman agreed to table the item until next month. Executive Director's Monthly Report: Mr. Paris gave an updates on several items: • Exploring the types and costs of a new phone system. The system we have was discontinued in 2008. Looking into VOIP systems that are internet based. Mr. Banks wanted to make sure it was not an automated system with the computer answering instead of a person. Ideal to create great customer service. • We have moved all the offices downstairs and our goal is to clean up and move all the files downstairs into our file room. Goal to double -key all the files. We are working on the scanning of all the files. The minutes are partially completed at this time. • Office presentation is in the process of being updated. Our goal is to have our office be welcoming to guests and prospects. The floors are in need of attention and we are capturing quotes to redo. Mr. Wilson stated that we need to check with the Historical Commission on how to clean. PEDC Board Meeting Minutes March 22, 2016 Page 3 of 3 • Capturing quotes for the cleaning the offices once a week and a deep clean once a quarterly. • We had a request for a meeting with the City Council and the Chamber about the Airport. Our suggestion is to form a sub - committee with two members from each of the entities to discuss the economic development efforts that might be done. Without rebar in the runways the large planes can't land. One idea that could set us apart from other airports could be helicopter services. • Demolition of the slab looks great. Would like to get a draftsman to begin to an outline of what a building could look like on the slab. This would help us to get rough estimates on the spec building. A draftsman would cost between $2000 to $2500 dollars. • Good Friday is this Friday and the office will be closed. • As a Board, we could use some planning sessions that are separate from our regular board meetings. It would be ideal to have a few sessions on marketing and some on planning for the rest of the year. Convene into Executive Session: At 4:52 p.m. the Board convened into Executive Session. Reconvene into Open Session and possibly take action on item(s) discussed in Executive Session. The Board reconvened into Open Session at 5:27 p.m. No action was taken on items discussed in Executive Session. Discuss Future Agenda Items: Nothing discussed. Adi ourn At 5:30 p.m. Mr. Wilson made the motion to adjourn the meeting. Mr. Banks seconded the motion. The vote was 3 -0. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corp. Minutes Traffic Commission City of Paris The Traffic Commission met on Tuesday March 01, 2016 at 5:15 P.M. in the Municipal Courtroom with the following members present: 1. Susan Hamby 2. Bill Sanders 3. Wendell Moore 4. Stephen Engelhardt The city staff was represented by Asst. Chief Randy Tuttle. In the absence of Chairman and Vice - Chairman, Ms. Hamby called the meeting to order at 5:23pm. A quorum was established with four members present. Ms. Hamby moved to item #2 concerning the approval of minutes from the February 02, 2016 meeting. Mr. Engelhardt made a motion to approve minutes with a second from Mr. Moore. Motion carried 4 -0. Ms. Hamby moved to item #3 regarding the discussion and possible action concerning recommendation to TXDOT the construction of sidewalk in 2300 block N. Main. Interim City Attorney Stephanie Harris informed members that the city had entered into an ADA mediation agreement and part of this agreement was to instruct the Traffic Commission to request TXDOT to build the sidewalk in question. Mr. William Conder presented to members he travelled this particular route to access stores and the mobility device he uses for transportation often gets stuck in the soft dirt and mud. Mr. Conder said the area he was speaking of was in front of a residence south of Catfish King. Mr. Engelhardt made a motion to request TXDOT construct a sidewalk at the location in 2300 block N. Main with a second from Mr. Moore. Motion carried 4 -0. Ms. Hamby then moved to Item #4 regarding old business. Mr. Tuttle reported to members that he had the traffic department review the locations of 1 st SW & Sherman along with 1St NW & Bonham concerning the request at February 2016 meeting about proper markings on streets at these locations. The traffic department reported that both locations were properly striped and marked according to standards. Ms. Hamby then moved to item #5 future agenda items. Mr. Engelhardt stated he would like to see the city place bicycle routes within the city and would like for this to be included in future plans and discussions. Ms. Hamby then moved to adjourn the meeting at 5:37pm. A motion was made by Mr. Engelhardt to adjourn with a second from Mr. Moore. Motion passed 3 -0 as Mr. Sanders had already left the meeting. Chairpi Date: MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, FEBRUARY 18, 2016 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Dennis Ashby, Chairman, at S: 30 p.m. A. The following members were present: Dennis Ashby, Tim Bullock, Anna Spencer, Gary Tolleson, Paula Portugal, Chris Fitzgerald and Matt Birch. B. Also present: John Godwin, City Manager; Jerry Richey, Airport Manager; Stephanie Harris, Interim City Attorney; A.J. Hashmi, M.D., Mayor; and Ashley Fendley, City Staff. 2. Approval of minutes from previous meeting. (January 21, 2016) Motion was made by Tim Bullock, seconded by Anna Spencer and Gary Tolleson to approve the minutes from January 21, 2016 meeting. Motion carried 6 -0. Chris Fitzgerald arrived at 5:32p.m. 3. Report from Jerry Richey, Airport Manager. Jerry Richey, Airport Manager stated he has awarded Ray's Tree Service the mowing bid out at the Airport. Mr. Richey further stated that Everett Toyota has been in contact with him about putting a courtesy car out at the Airport. If this happens the car will be wrapped in Everett Toyota vinyl for pilots to use when they fly in. 4. Discussion regarding the Air Show for 2016 Jerry Richey, Airport Managar stated that Donna Chapman owner of Harley Davidson Shop has agreed upon/collected around $30,000 dollars in donations for the Air Show on May 14, 2016. Mr. Richey further stated there will be about ten performers. John Godwin, City Manager stated that we are glad to have Kate Kyer helping with the event. Mrs. Kyer has taken on the majority of the work getting the performers and air boss for our event. Jerry Richey stated that they will be creating a facebook page for Wings Over Paris to spread the word of the event. The Airport Advisory Board was very pleased to see how much has been accomplished with the Air Show. 5. Discussion regarding Erik Zarones Hangar Lease. John Godwin, City Manager stated that we have been contacted by Mr. Zarones requesting to revise his current lease agreement. Ashley Fendley, City Staff stated Mr. Zarones wants to add a 10 year extension to the end of his lease agreement since he doesn't have the opportunity to extend. Mr. Godwin stated normally the lease has the opportunity to extend the lease agreement once the initial term is complete, in Mr. Zarones case it's not. Mr. Godwin further stated that he recommends the Airport Advisory Board to approve the request to revise his current lease agreement to add an extension. The Airport Advisory Board had questions regarding the issue. Motion was made by Tim Bullock, seconded by Matt Birch to approve the request for an extension. Motion carried 7 -0. 6 Request items for future agendas. 2016 Air Show and PEDC Advertisement Money. 7. Meeting adjourned at 6:05 p.m. APPROVED THIS 21sT DAY OF APRIL, 2016. Chai Meeting Minutes of the Main Street Advisory Board 107 Kaufman St Paris Texas City Council Chambers Tuesday, April 12, 2016 Present: Absent: Glee Emmite Jill Drake Phillip Peeples Laurie Redus Cody Kelley Randy Hider Leah Rolen Cheri Bedford, Main Street Manager Becky Semple, Chamber Liaison Benny Plata, City Council 1. Call meeting to order by Glee Emmite serving as Co -Chair at Jill Drake's absence called meeting to order at 4:34 pm 2. Welcome to a new member, Leah Rolen who will be serving in the unexpired term of Misty Starnes. Glee Emmite had each member introduce themselves and describe their Committees. 3. Citizens Forum: None noted 4. Motion was made by for approval of minutes of March 8, 2016 by Phillip Peeples and seconded by Cody Kelley. The motion carried. 5. Coordinator report: Cheri Bedford: a. 100 Trees 1916 Centennial Planning is beginning today -the project made possible with Public Works Dept. and Atmos Electric b. Slow Roll Planned for May 2, 2016 The path will be the perimeter on the 1916 Fire C. Buildiing Inventory is in progress. This is to update 2006 Inventory — we need a current list of Historical Contributing and Non - Contributing Buildings. d. Farmer's Market Opening is May 7. 2016- Lots of interest - Providence Ranch opened a business as a result of participation in Market e. Texas Treasure Business Award - received the packets awarding for those in business for 50 yrs. plus — There will a celebration to present these awards f. BIG Grant Update -The latest grant project for Salon Beauty about to be completed and is about to be paid. g. Centennial Update- The celebration went well and was well attended — The Bus tours were sold out. f. Save April 23, 2016 for dedication of Community Park at first United Methodist Church. Celebration at noon with food trucks, music and children. The restroom capstone will be installed this week. Committee Reports — a. Organization- No report b. PDA — Design — Glee Emmite- Working on design to advertise Second Saturday- Cards were advertising this in Wine Fest Swag Bags. C. HPC /Economic Restructure- Phillip Peeples- working on Business Inventory d. Promotions- Wine Fest — a success with 400 tickets sold and good music and weather. e. VCC /Chamber -Becky Semple- Archery Tournament had 1570 families and archers. May 14th Air Show at Cox Field. Food Trucks. Cheri and Becky to attend Tourism College as Senior class — Their project to present is the Trail de Paris. 6. Future agenda items committee chair appointments & markers for Eiffel Tower & Downtown 7. Motion to adjourn was made by made by Phillip Peeples Second by Cody Kelley. Motion carried. at 5:05 pm. Approved this 4 day of 2016. Jill rake, Board Chair