13 - WEST PARIS MULTI-USE TRAILItem No. 13
memorandum
TO: City Council
John Godwin, City Manager
FROM: Carla Easton, City Engineer
SUBJECT: WEST PARIS MULTI -USE TRAIL
DATE: May 18, 2016
• In 2013, the City was awarded an FHWA grant administered through the TxDOT
Transportation Enhancement Program (TEP) to construct a section of the Trail de Paris
from Bonham Street to the Boys & Girls Club, known as the West Paris Multi -use Trail
project.
• Hayter Engineering, Inc. prepared the construction plans for the project.
• On April 29, 2016, two bids were received for the project, and Harrison, Walker &
Harper submitted the low bid in the amount of $638,644.80.
• References for Harrison, Walker & Harper were verified in accordance with the contract
documents, and a recommendation of award was received from Hayter Engineering Inc.
• The contract documents require this project to be completed within 150 calendar days
after issuance of the notice to proceed.
STATUS OF ISSUE:
A summary of the two bids received is as follows:
Bidder Bid Amount
Harrison, Walker & Harper $638,644.80
Richard Drake Construction Company, LP $760,252.36
The initial construction estimate was $605,398.65, so we are somewhat higher than anticipated.
However, these appear to be good bids and we do recommend award of a contract. We will have
additional expenses for construction material testing and site preparation.
BUDGET: The TEP grant provides 74% of construction costs, for an amount not to exceed
$508,474.00. The City's obligation is the remaining 26% plus any overages, bringing the local
match for construction to $190,650.00. Funding is available in the grant fund.
RECOMMENDATION: Authorize the city manager to execute a contract with Harrison,
Walker & Harper, for construction of the West Paris Multi -use Trail project.