06 - MINUTES FROM VARIOUS BOARDS, COMMISSIONS, AND COMMITTEES

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PEDC Board Meeting Minutes July 21, 2016 Page 3 of 6 Training Grant there were letters of support from local industry attached to the application. Ms. Harris, City Attorney, said she will research Type A EDCs matching the grant funds. Mr. Wilson made a motion to encourage the Board to approve the PEDC portion of this grant funds towards Dr. Anglin's application unless it is advised not to do so by the City Attorney. Mr. Banks seconded the motion. The vote was 4 -ayes to 0 -nays. Discuss and possibly approve Proposed 2016 -2017 Budget. Mr. Paris went through the line items in the budget. Personnel went up this coming year because Mr. Paris salary will be for a whole year and Ms. Brownfield is a full -time employee. In Administration Expenses some of the line item numbers were changed. The Utilities number was increased so all utilities could be put in that line item instead of under the Depot Operations line item. As you can see, the Depot Operations line item was decreased for that same reason. The Industrial Park Maintenance is at $14,000 mainly because we are in the middle of three -year contracts for grounds maintenance; this is an area we will revisit when the contracts are up. The Administration Budget decreased by $47,530. Under Marketing and Promotion we dropped the budget on the Secure Jobs; we increased the budget for Lamar County Days. Mr. Banks had questions on whether we got any benefit from attending the Lamar County Days in Austin. His example was of one function sponsored and paid for by Lamar County with a total of 36 attendees; 22 from Lamar County and 14 from Texas state government. He calculated that 61% of the people at the reception were from Paris. Mr. Wilson stated that he visited with Kathleen Jackson from the Texas Water Development Board about water rights for a long time and after that she visited Paris. Ms. Jackson talked to community leaders about water rights, service rights and the lakes around our area. This is a great way to lobby for Paris and Lamar County and to get our voices heard. The line item for the Industry Attraction Video is for the PEDC's portion to have a marketing video produced that will showcase our industries. We are doing this in conjunction with the Lamar County Chamber of Commerce and the Visitors and Convention Bureau so that all three videos will give Paris a consistent brand. Also, we will be incorporating snippets of the video into our social media. The $75,000 in the Marketing & Promotion line item is divided between the marketing opportunities that Mr. Paris is cultivating through TEAM Texas and other groups the PEDC is associated with and ROI, a marketing and leads company, which we are going to work with in the coming year. Mr. Wilson added that the law for EDCs states that you can only spend 10% of your budget each year on marketing. It also says that if you haven't spent your marketing budget in a past year it carries over to the next year for you to spend. Under the Job Training lines we've decreased a few amounts and taken out a few line items. Also, we've added the Results Training Incentive to this section from the Direct Business Incentives section. Mr. Wilson told everyone that the Capital Expenses line item 2305 NW Loop 286 was not in the budget because there is no approval by the PEDC Board or the City Council. Also, the bids for a building at this site have not come in yet, so it is not known what kind of cost will be incurred. After all the bids are in then the Board can decide whether or not to go forward with the project. If we want to go forward with the project, then we will need to go before the City Council for their approval. Mr. Banks made a motion to accept the budget as presented. Mr. Hughes seconded the motion. Vote was 4 -ayes to 0 -nays.