12/20/2016 MINUTES - Laserfiche WebLink

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that due to lack of participation it was not being done anymore. Ms. Ruthart explained that if someone was willing to do an after school program that it was welcomed. Ms. Ruthart also told the Board that there was an after school program being done by other programs at the elementary schools. Ms. Cherry stated that the problem with that is that transportation home for the children could be a problem. Ms. Ruthart explained that any suggestions or help with that would be welcomed. 6. NEW BUSINESS: a. Occupancy Report — 9 vacancies in PH — 2 offered, 2 accepted, and 4 in make ready status. b. Financial Report — Vacancy reports, demographics, and waiting list reports were presented. Graphs for Section 8 & Public Housing financial data presented. No one on the PH - 3 bedroom waiting list and the PHA will distribute flyers to try to attract applicants. PHA received over 200 applicants when the Section 8 waiting list was opened on 11/16/2016. Section 8 is currently spending 111% of HUD funding. c. Longevity Bonuses for Employees — 2015 Longevity Bonus was $5200. It is more this year because we were looking for 2 maintenance men and the executive director was not included in 2015. Ms. Cherry did not agree with giving employees bonuses when there is not enough money for repairs and there are tenants being charged for bedbug treatments. There was a motion made by TK Haynes to approve the Longevity Bonuses and a second was made by Cassandra Hearn. Motion passed 3 to 1. d. Social Service Coordinator's letter to residents regarding Resident Council vacancies was handed out to all tenants with the December Calendar and Newsletter. Ms. Cherry asked how will they know when to nominate people. Ms. Ruthart read the last paragraph of the letter and stated that this letter says that. Ms. Cherry stated that there is not a specific date. Ms. Ruthart stated that the PHA will make a form that will be shorter and hand it out with the January Calendar and Newsletter. e. Posting of changes to A &O Policy and Admin Policy will be posted on Thursday on the PHA bulletin board. January's Board Meeting will be held on January 24th instead of the 3rd Tuesday in order to get these policies in the next Board meeting since they have to be posted for 30 days. 7. RESOLUTIONS: NONE 8. Board Questions or comments: Ms. Cherry asked if Ms. Hughes was still on the Resident Council. Mr. Dangerfield stated that yes she is still on the Council. Ms. Cherry stated that she is in a nursing home and very sick. Mr. Dangerfield stated that we are trying to get people on the council and they just won't do it. Ms. Cherry asked how many members they have now that votes. Mr. Dangerfield stated 3 at the moment. Mr. Dangerfield stated that they have asked many people and they have too much on their plate right now and don't want to be on the council right now. Ms. Cherry stated that everybody does not know about it. Ms. Cherry brought up the "bedbug charge" and stated that if there are not the right numbers of people on the resident council that the residents are not being represented correctly like voting on the bedbug policy. Mr. Dangerfield reiterated that the tenants won't even show up to the meetings and that it is hard to get participation. There was a long discussion regarding participation. The PHA will send out a nomination form with the January Newsletter and calendar. 2