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PEDC Board Meeting Minutes April 18, 2017 Page 3of5 that is was. Mr. Banks made a motion to accept the staff's recommendations on both contracts. Mr. Wilson seconded the motion. Vote was 3 -ayes and 0 -nays. Discuss and possibly approve budget amendments to the PEDC 2016 -2017 budget. Mr. Paris pointed out on the 2016 -2017 PEDC Budget Amendments spreadsheet you see cells displayed in blue, these are the monies that are transferring between accounts. The cells in green are the monies being added to the budget. Following the spreadsheet's blue cells, Salaries & Wages is adding $21,000.00 and Social Security/Medicare is adding $2,000.00; this is the exact amount Contract Labor in blue is transferring out (- $23,000.00). The first green cell you see is Insurance Benefits for $8,500.00. This is increased after the Board approved the insurance benefits. Going on to Direct Business Incentives/Park Street Project the amount of $60,000.00 will be added to the budget to pay Wheeler Construction. Staying in the Direct Business Incentives under Potters an additional $8000.00 is added to the budget to pay both years of incentives and under Powder Innovations $1,276.77 is added to pay 2016 property taxes on Incentive property given back to PEDC. The green cells are increasing the budget by $77,776.77. Mr. Banks made a motion to add $77,776.77 to the original 2016 -2017 PEDC budget. Mr. Wilson seconded the motion. Vote was 3 -ayes and 0 -nays. Discuss and possibly approve SuRRMA's request for support in the amount of $2000 within the PEDC 2016 -2017 Budget. Mr. Paris stated that at the February 2017 Board Meeting Mr. Harper spoke to the Board about the money the PEDC would be receiving back from the Highway 24 project; while he was speaking to the Board, he requested $2000.00 a year towards SuRRMA's reserves and their operational budget. Mr. Paris said that "SuRRMA's request for support" was on the agenda at the March 2017 Board Meeting. At that time a decision was made to table the Item when the question was put to Counsel "is the contribution that we make project specific ?" At that point, Mr. Banks requested that Ms. Harris look one more time for "project specific" or "promotional" so the Board would know exactly to do. Mr. Paris referred to a memorandum in our packet from Ms. Harris that confirmed: 1) the $2000.00 requested should be a one -time opportunity. 2) this is not a project specific investment, therefore cannot be taken from general funds. She did indicate the Board can decide if they would like to give $2000.00 from our Marketing budget. Mr. Paris said the Board needs to define Promotional, if the Board chooses to move this way. In defining Promotional, we would state something to the extent that "SuRRMA as an entity is a vital resource to create and retain primary jobs in and around Paris, Texas. That this promotes the community, this promotes the logistics, and the needs of this community for broader economic development growth ". This brought on a discussion of the definition of "promotional ". Ms. Harris thoughts were that if the Board can articulate how this expense would further the PEDC's promotion and development of new and existing businesses in the area; that the Board articulate that into a motion approving this expenditure and we can follow it up with a resolution that has factual findings of those promotional purposes. Mr. Paris told the Board that this will help articulate these findings. Ms. Harris said that her preferred method is for the Board to do the motion today and articulate your findings; then she will put the findings in a resolution and bring it back to the next Board meeting for the Members to read the resolution before they vote on it. Mr. Wilson stated that SuRRMA's mission is to provide better transportation and to bring industry into Lamar County. It is a known fact that some large industries do not look at growth opportunity in areas that would put their trucks on two -lane roads for any length of time. When a company's trucks are on two -lane instead of four -lane highways, their insurance costs go up. SuRRMA obtained the funding from the PEDC and other entities; and went through the process successfully getting 24 completed. We have Highway 271 and Highway 82 urgently needing help, and SuRRMA's mission is still the same; to go out there and get whatever they can for the betterment of our community to where we can sell our community to industries. So it is not a far stretch to say just like we pay people in Canada to try to generate leads, they are out here to get us in a position where we can get