09-19-2017 Minutes - Laserfiche WebLink

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Responsibilities regarding tenant reporting repairs needed including mold. Ms. Cherry repeated that Mrs. Ruthart lied on a report stating that repairs were never done. Mrs. Ruthart explained to and showed the Board the receipts for the total shower replacement in the bathroom @ 406 GWH in 2015. Ms. Nickerson had to leave the meeting @ 1:20 pm. There was further discussion regarding roaches. 6. NEW BUSINESS: A.a. Occupancy Report — Section 8 are at 100% with 293 vouchers being utilized. 19 vacancies in Public Housing and 9 are in make ready status. b. Financial Report — presented bank statements and charts from the accountant for PH and Section 8. REAC inspection is supposed to be done November 0 and 2" d Ms. Cherry asked about credit card statements for the past 5 years and then changed it to since Mrs. Ruthart has been the Director. c. Audit for FYE 6/30/2017 was done last week which is not due until March 31, 2018. d. Payment in Lieu of Taxes (PILOT) - A PILOT is a proration of when the PHA dwelling rents exceed the utilizes paid by the PHA. The Fee accountant asked for a copy of the the Waiver of PILOT. Mrs. Ruthart checked with the City and the City advised Mrs. Ruthart that there was no waiver_ The City stated that they got tired of sending letters to the PHA requesting the PILOT. The Fee accountant calculated the PILOT which showed that the PHA owed a PILOT only from 2014 thru 2016 ($19,244.34) which was paid to the City. The 2017 PILOT ($16,000) will be paid by June 30, 2018. A PILOT has not been paid since Mrs. Ruthart was hired in 1997. PHA thought there was a waiver of PILOT. Mr. Anderson at the City stated that there was no waiver and one would not be granted. e. Resident Council Memorandum of Understanding and presented a check to the Resident Council which was $10 per occupied unit ($2240). B.a. Ms. Cherry requested to be on the Agenda to talk about Board Responsibilities possibly not being carried out. Ms. Cherry claimed that all Board Members are not making the decisions for the Board, but that Mr_ Savage is making all the decisions. Ms. Cherry brought up employees treating tenants unfairly and no decision being made. Ms. Cherry brought up employees taking PHA cars home. Ms. Cherry stated that it was not policy (PHA or HUD). Ms. Cherry stated that employees use these vehicles for their own personal use on the weekends, etc. Ms. Cherry said the Board needs to have more oversight on Mrs. Ruthart and the PHA and waste of funds - vehicles and credit cards. Mrs. Ruthart stated that waste is having to go back and copy 2 and %Z years of credit card statements for Ms. Cherry's pleasure without Ms. Cherry having to fill out an Open Records Request and paying for the time/copies. Mr. Savage stated he did not want copies of the credit card statements and asked Mr. Haynes and Mr. Dangerfield if they wanted these items; they both replied that they did not want copies. Ms. Cherry said she would request the items by the Open Records Act. Ms. Cherry made a motion to have oversight of the credit cards. Mr. Savage advised Ms. Cherry that this was still a discussion. Mr. Savage addressed Ms. Cherry's statements made in this discussion. Mr. Savage stated that he is not making all the decisions and always asks other members for any discussion on things. Mr. Savage stated that he very seldom votes unless it is for adjournment. He also stated that he asked Ms. Cherry for specifics when being placed on 2