03/26/2018 Minutes - Laserfiche WebLink

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Regular Council Meeting March 26, 2018 Page 3, A Motion to approve this item was made by Mayor Clifford and seconded by Council Member Portugal. Motion carried, 6 ayes - 0 nays. 13. Discuss and authorize the City Manager to execute an Amended Management Lease Agreement with the Larnar County Chamber of Commerce. City Manager John Godwin said currently the City of Paris collects a 7 -cent Hotel Occupancy Tax, Chamber Chairman Josh Bray explained the current split of the hotel occupancy tax (HOT) proceeds 4/7 went to the Visitors and Convention Council and 3/7 went to the Love Civic Center. He said the entities were asking that the split be changed to 50150 which would mean an additional $45,000 to the Love Civic Center, Mr. Bray provided a balance sheet of the Visitor .and Convention Council and said they were doing fine but there were a lot of repairs needed at the Civic Center. Love Civic Center Board Chairman Curtis Fendley explained the capital maintenance and repair items needed at the Civic Center, He emphasized that the parking lot had been resurfaced three years ago and that a loan had been secured to pay for it. He referenced lighting, the sound system and the twenty four year old roof Mr. Fendley provided City Council with a facility assessment and balance sheet for the Love Civic Center. Mr. Fendley said over the next couple of months the Board was going to prioritize items and would like to bring those back to the City Council. Mr. Fendley also said they would be asking for a HOT tax increase. Mr. Bray said that the increase would be dedicated to debt service at the Civic Center. A Motion to approve this item was made by Council Member Drake and seconded by Council Member Lancaster, Motion carried, 6 ayes -- 0 nays. 14. Discuss and select a service provider for the Texas, Capital Fund CD,BG application. Mr. Godwin said the PEDC needed to hire a consulting firm that specializes in grant application and management of an upcoming CDBG grant. PEDC Director Michael Paris said the application process was free and this would be used for the Spiral Weld Project in getting a rail assessment. Mr. Godwin said an RPQ was issued and two qualified firms responded. He also said staff recommended Resource Management & Consulting, as they had provided similar services for the City. A Motion to approve Resource Management & Consulting as the provider was made by Council Member Portugal and seconded by Council Member Drake. Motion carried, 6 ayes — 0 nays. 15. Convene into Executive Session pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about pending or contemplated litigation and/or on matters in which the duty of an attorney to her client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this chapter, as follows: City of Paris v. Boomer Trends Magazine, Inc,, Cause No. 87292, in the 62nd District Court of Lamar County, Texas. Mayor Clifford convened City Council into executive session at 5:43 pato.