09 - Church Street Reconstruction Project

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Item No. 9 TO: Mayor & City Council John Godwin, City Manager FROM: Carla Easton, City Engineer SUBJECT: 2017 STREET BOND FUND — CONSTRUCTION CONTRACT AWARD FOR CHURCH STREET IMPROVEMENTS DATE: June 29, 2018 BACKGROUND: In May 2017, voters authorized the sale of $9.5 Million in bonds to improve city streets. Church Street was ranked at the top of the list for reconstruction. The proposed improvements include new sanitary sewers, water lines, storm sewers, full depth pavement replacement, curb and gutters, sidewalks, curb ramps, decorative crosswalks, and street lighting. The contract plans and specifications were prepared by Grantham & Associates, and the bid documents were structured with a base bid and alternate bids A & B to establish pricing for both asphalt and concrete pavement. Additive alternates were included for decorative pavement design in the Kaufman intersection, as well as decorative street lighting from Kaufman to Clarksville. STATUS OF ISSUE: The City advertised for bids and conducted a bid opening on June 14, 2018. A single bid was received for the project from Richard Drake Construction (RDC) in the amounts provided below. Bidder Bid A: Asphalt Bid B: Concrete Add Alt 1 Add Alt 2 Richard Drake Cst. 2,922,117.65 2,946,091.82 16,450.00 41,390.50 The bid was reviewed and references checked in accordance with the contract documents. The engineer of record has provided a recommendation to award the contract to RDC. While only a single bid was received for the project, both the engineer and city staff recommend award of this contract based on the following considerations: 1. There were 45 plan holders, 22 of which are registered general contractors and subcontractors, while the others were suppliers and plan rooms. This indicates a successful advertisement with significant initial interest in the project.