1996-112-RES WHEREAS, STATE OF TEXAS IS A FUNDING PARTNER WITH THE COUNTY OF LAMAR AND COP

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budget period, but must be spent in the next budgct period, or dcductcd from program cxpendirores. TIlls policy will apply unless specifically staled othcrwisc in thc Special Provisions of the applicable contracl Attaclunent(s). Under the deductive method, the PERFORMING AGENCY will deduct the program income from the total allowable costs to determine the net allowable costs. 2. Whcrc the PERFORMING AGENCY is reimburscd by RECEIVING AGENCY under a fixed price arrangement, only the dcductive altcrnative for program income will be used. PERFORMING AGENCY deducts the program income from the total allowable projcct costs to determine thc net allowable costs. It is funher understood that RECEIVING AGENCY will base furorc funding levels, in parI, upon the PERFORMING AGENCY's proficiency in identifying, billing, collecting, and reporting income, and in utilizing it for the purposes and conditions of the applicablc Attacluncnt(s), ARTICLE 15. F;"o"riol R.pods Financial reports are requircd as provided in UGCMS and will be filcd by PERFORMING AGENCY regardless of whether or nol expenses have been incurred. A Financial Staros Report, Slate of Texas Supplemental Form 269a (TDH Form GC-4a), will be submitted within 30 days following the end of each of the first three quarters. A fmal finaB:ial report, Slate of Texas Supplemental Form 269a (TDH Form GC-4a). will be submitted not later than 45 days following !he end of Attaclunent term(s). If necessary, a Slate of Texas Purchase Voucher will be submitted if all costs have nol been recovcred or a refund will be made of cxccss monies if costs incurred were less than funds received. ARTICLE 16. Repnrtll: and Tn~pPf'tinno;: PERFORMING AGENCY will submit financial. program. progress, and other reports as requested by RECEIVING AGENCY in the format agreed to by the parties hercto. RECEMNG AGENCY and, when federal fWJds are involved. any authorized representative(s) of the federal governmcnt have the right, at all reasonable times, to inspect or otherwise evaluate the work (including clicnt or patient records) performed or being performed hereunder and the premises in which it is being performed, including subcontractors. PERFORMING AGENCY will participate in and provide reasonable access, facilities, and assistance to the represcntatives. All inspections and evaluations will be performed in such a manncr as will not unduly delay the work. PERFORMING AGENCY agrees that RECEIVING AGENCY and the federal government, or any of their duly authorized representatives, will have access to any pertinent books, documents, papers, and client or palient records of PERFORMING AGENCY for the purpose of making audit, examination, excerpts, and transcripts of transactions related to contract Attaclunent(s). RECEIVING AGENCY will have the right to audit billings both before and after payment. Payment under Attaclunent(s) will not foreclose the right of RECEIVING AGENCY to recover excessive or illegal payments. Any deficiencies identified by RECEIVING AGENCY upon examination of PERFORMING AGENCY's records will be conveyed in writing to PERFORMING AGENCY. PERFORMING AGENCY's resolution of fmdings will also be conveyed in writing to RECEIVING AGENCY within 30 days of receipt of RECEIVING AGENCY's fmdings. A determination by RECEIVING AGENCY of either an inadequate or inappropriate resolution of the findings may result in the withholding of funds, as provided in Terms and Conditions of Payment Article. Any such withholding of funds will remain in effect until the fmdings are properly remedied as determined by RECEIVING AGENCY. PERFORMING AGENCY will relain all such records for a period of thrce years from !he date of !he last expenditure report submined under contract Attaclunent(s) or until resolution of all audit questions, whichever time period is longer. ARTICLE 17. rUp"1 Rprned, PERFORMING AGENCY, or any subcontractor, shall not transfcr an identifiable client record, including a patient record, to ano!her entity or person without written consent from the client or patient, or someone authorized to act on his (utS) 1997 GENERAL PROVISIONS - Page 7 (5/96)