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Paris Visitor & Convention Council
<br />Budget to Actual, Year -to -Date
<br />Modified Cash Basis
<br />For the 12 Months Ended September 30, 2018
<br />Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
<br />by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
<br />accounting are omitted and no assurance is provided
<br />12 Months Ended 12 Months Ended
<br />Sep 30, 2018
<br />Sep 30, 2018
<br />Variance
<br />% of Annual
<br />Annual Budget
<br />Actual
<br />Budget
<br />Budget
<br />REVENUE
<br />Hotel / Motel Occupancy Tax
<br />$ 562,108.30
<br />S 630000.00 $
<br />,,, 32,108.30
<br />105.10 % a
<br />830,000.00,
<br />Total Revenue
<br />6621108.30
<br />630 800.00
<br />32j186.30
<br />106.10% 630000.00
<br />OPERATING EXPENSES
<br />Paris Downtown Development Plan
<br />10,000.00
<br />0.00
<br />10,000.00
<br />0.00%
<br />0.00
<br />Training 1 Education
<br />716.51
<br />3,000.00
<br />(2,283.49)
<br />23.88%
<br />3,000.00
<br />Postage
<br />956.81
<br />1,500.00
<br />(533.09)
<br />84.46%
<br />1,500.00
<br />Misc Expenses
<br />1,047.26
<br />2,000.00
<br />(952.74)
<br />52.36%
<br />2,000.00
<br />D & O Insurance
<br />1,435.33
<br />2,800.00
<br />(1,354.67)
<br />51.28%
<br />2,800.00
<br />Worker's Comp
<br />983.00
<br />2,000.00
<br />(1,017.00)
<br />49.15%
<br />2,000.00
<br />Staff Ins./Retirement
<br />8,423.29
<br />13,000.00
<br />(4,578.71)
<br />64.79%
<br />13,000.00
<br />Meetings & Hosting
<br />1,084.74
<br />3,000.00
<br />(1,915.26)
<br />36.16%
<br />3,000.00
<br />Chamber Management
<br />40,000.00
<br />40,000.00
<br />0.00
<br />100.00%
<br />40,000.00
<br />Small Equipment
<br />386.24
<br />1,000.00
<br />(613.76)
<br />38.62%
<br />1,000.00
<br />Out of Town Travel
<br />2,378.30
<br />7,500.00
<br />(5,121.70)
<br />31.71 %
<br />7,500.00
<br />Intown Auto/Exp Allowance
<br />2,400.00
<br />5,000.00
<br />(2,600.00)
<br />48.00%
<br />5,000,00
<br />Membership Dues/Sub.
<br />1,895.00
<br />4,000.00
<br />(2,105.00)
<br />47.38%
<br />4,000.00
<br />Audit
<br />1,791.66
<br />2,000,00
<br />(208.34)
<br />69.58%
<br />2,000.00
<br />Bookkeeping
<br />9,785.41
<br />3,500.00
<br />6,265.41
<br />279.58%
<br />3,500.00
<br />Payroll Tax Expense
<br />7,032.35
<br />9,500.00
<br />(2,487.65)
<br />74.02%
<br />9,500.00
<br />Payroll Expenses
<br />89,685.45
<br />115,000.00
<br />(25,314.55)
<br />77.99%
<br />115,000.00
<br />Office Expense
<br />1,359.40
<br />5,000.00
<br />(3,640.60)
<br />27.19 %
<br />5,000.00
<br />Communications
<br />2,361.64
<br />7,000.00
<br />(4,638.36)
<br />33.74%
<br />7,000.00
<br />Furniture & Fixtures
<br />0.00
<br />2,000.00
<br />(2,000.00)
<br />0.00%
<br />2,000.00
<br />Historical Museum
<br />7,000,00
<br />0.00
<br />7,000.00
<br />0.00%
<br />0.00
<br />Bank Service Charge
<br />2,411.86
<br />400.00
<br />2,011.86
<br />602.97%
<br />400.00
<br />Motel Tax Transferred to LCC
<br />307,357.36
<br />270,000.00
<br />37,357.36
<br />113.54%
<br />270,000.00
<br />Marketing/Advertising
<br />65,954.49
<br />63,000.00
<br />2,954.49
<br />104.69%
<br />83,000.00
<br />Event Expenses
<br />0.00
<br />200.00
<br />(200.00)
<br />0.00%
<br />200.00
<br />Chaparral Square Dancers
<br />88.81
<br />500.00
<br />(413.19)
<br />17.38%
<br />500.00
<br />Tour de Paris Exp
<br />25,961.35
<br />32,500.00
<br />(0,538.85)
<br />79.88%
<br />32,500.00
<br />Uncle Jessie's Exp
<br />1,114.10
<br />250.00
<br />884.10
<br />445.64%
<br />250.00
<br />Lamar Co Days in Austin Exp
<br />(4,578.50)
<br />250.00
<br />(4,828.50)
<br />(1,831.40)%
<br />250.00
<br />ASA
<br />28,476.22
<br />30,000.00
<br />(1,523.78)
<br />94.92%
<br />30,000.00
<br />SDBA Boat Races
<br />7,500.00
<br />7,500.00
<br />0.00
<br />100.00%
<br />7,500.00
<br />Events Promotion / Funding
<br />30,497.04
<br />15,000.00
<br />15,497.04
<br />203.31 %
<br />15,000.00
<br />Convention Promotion
<br />2,526.54
<br />0.00
<br />2,528.54
<br />0.00%
<br />0.00
<br />Arts ADocation
<br />14,000.00
<br />7,000.00
<br />7,000,00
<br />200.00%
<br />7,000.00
<br />Eiffel Tower LightingMloint
<br />126.25
<br />0.00
<br />126.25
<br />0.00%
<br />0.00
<br />Membership Relations
<br />15.24
<br />0.00
<br />16.24
<br />0.00%
<br />0.00
<br />Sponsorship Exp
<br />0,00
<br />500.00
<br />(500.00)
<br />0.00%
<br />500.00
<br />Intern
<br />0.00
<br />1,500.00
<br />(1,500.00)
<br />0.00%
<br />1,500.00
<br />Rent to COC
<br />2,000.00,
<br />_0
<br />�
<br />R.00
<br />100.00 %
<br />12, 00000.
<br />Total Operating Expenses
<br />684,182.25
<br />669r400.0q
<br />. _ 11,782.25
<br />102.21%
<br />669„400.00
<br />Operating Income (Loss)
<br />_„„_ 22073-96
<br />(39,400.00) ................
<br />_,,,,,_17„326.05
<br />66.03% (39,400.00)
<br />NOT -HOT INCOME
<br />Misc Income
<br />1,119.56
<br />1,500.00
<br />(380.44)
<br />74.64%
<br />1,500.00
<br />Trolley
<br />5,115.77
<br />5,000.00
<br />115.77
<br />102.32%
<br />5,000.00
<br />ASA Booth Rentals
<br />800.00
<br />0.00
<br />800.00
<br />0.00%
<br />0.00
<br />Tour de Paris Income
<br />47,103.64
<br />45,000.00
<br />2,103.84
<br />104.68%
<br />45,000.00
<br />Souvenir Sales
<br />8,589.85
<br />20,000.00
<br />(11,410.15)
<br />42.95%
<br />20,000.00
<br />Interest Income
<br />363.10
<br />150.00
<br />213.10
<br />242.07%
<br />150.00
<br />Total Not -HOT Income
<br />639212
<br />71°650.80
<br />(8,557.86)
<br />88.06%
<br />71650.00
<br />NOT -HOT EXPENSES
<br />Credit Card Fees
<br />567.48
<br />0.00
<br />567.48
<br />0.00%
<br />0.00
<br />Trolley Driver
<br />1,260.00
<br />500.00
<br />760.00
<br />252.00%
<br />500.00
<br />Trolley Expenses
<br />1,684.78
<br />6,000.00
<br />(4,315.22)
<br />28.08%
<br />6,000.00
<br />Trolley Insurance
<br />2,103.00
<br />2,100.00
<br />3.00
<br />100.14%
<br />2,100.00
<br />Souvenir Exp
<br />6,276.04
<br />20,000.00
<br />(13,723.96)
<br />31.38%
<br />20,000.00
<br />Mise NH Expense
<br />�w 17.13
<br />0 00
<br />17.13
<br />0.00%
<br />0.00
<br />Total Not -Hot Expenses
<br />11,908.43
<br />28„600.00
<br />(16A91.57
<br />41.64%
<br />00.
<br />Not Income (Loss)
<br />S 29109.74
<br />9 3 650.00 S
<br />25,459.74
<br />97.53% $
<br />3660.00
<br />Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
<br />by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
<br />accounting are omitted and no assurance is provided
<br />
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