13 - Church Street Construction Contract Change Order

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Item No. 13 M7 RM -1 (' 01 Ml� TO: Mayor & City Council Gene Anderson, Interim City Manager FROM: Carla Easton, City Engineer SUBJECT: CHURCH STREET CONSTRUCTION CONTRACT CHANGE ORDER — WASHINGTON, PARKING LOT, HUBBARD DATE: August 19, 2019 BACKGROUND: In July 2018, a construction contract was awarded to Richard Drake Construction (RDC) in the amount of $2,922,117.65 for the reconstruction of Church Street from Hearne to Clarksville. The project consists of full depth asphalt pavement with concrete curb and gutter, sidewalks, and water and sewer utility improvements. The contract time for completion of the project is 300 calendar days, and time commenced October 1, 2018. STATUS OF ISSUE: RDC has made significant progress on the project despite a very wet weather year. During the winter and spring months, the project was delayed for weeks at a time due to rain. As such RDC has requested a contract time extension of 54 days. The 2017 Street Bond Fund also provides for the resurfacing of Washington Street. Staff proposes to add Washington Street mill and inlay to the Church Street project in order to complete the work this year. This will save time and money under the bond program while still achieving the improvements along Washington. It will also reduce the inconvenience to the neighborhood by completing the construction altogether. The cost to resurface Washington Street from Church St to 3`d SW is $64,743.60. Also, there is a gravel lot at the corner of Church Street at Kaufman that is owned by the city, and it is a good location to add paved parking spaces to serve the downtown. Staff proposes to asphalt the lot while completing the Church St improvements, providing 16 marked parking spaces. The cost to asphalt and stripe the lot is $17,660.00. And lastly, the Public Works Dept has completed multiple utility cuts and street patches on Hubbard Street between Collegiate and Johnson Woods Drive. The road desperately needs a complete resurfacing, but the cost is just enough to require the work to either be competitively bid, or added to an existing contract by change order. RDC has provided a quote for the work and it is consistent with the pricing under the Church Street contract, with the addition of a