11 - Contract with Resource Management Consultants for grant administration for TDHCA HOME Program

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Item No. 11 memorandum TO: Mayor & City Council Gene Anderson, Interim City Manager FROM: Carla Easton, PE, Engineering & Community Development Director SUBJECT: HOME PROGRAM ADMINSTRATION CONTRACT DATE: November 19, 2019 BACKGROUND: Paris has participated in various housing programs offered through the Texas Department of Housing & Community Affairs (TDHCA), including the HOME program, which provides replacement housing for certain qualified persons. We have relied on vendors who specialize in these state programs to administer applications, paperwork, communications, and payments, in order to ensure compliance with grant requirements. STATUS OF ISSUE: In November, staff advertised a formal request for proposals for grant administration services to assist with the recently awarded HOME program grant. A single proposal was received from Resource Management & Consulting Company, with whom the city has worked successfully with for the past many years. Charles and Rachel Edwards are the owner - operators of this local company. They have provided very good, timely service and we recommend award of this contract to them. BUDGET: Costs are covered by the program. RECOMMENDATION: Approve of a resolution authorizing a Professional Services Agreement with Resource Management & Consulting Company for administrative services for the TDHCA HOME Fund grant.