13 - Authorizing necessary documents to pursue the Coronavirus Relief Fund created by the CARES Act

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administrator will assist the City in overseeing the administration of this funding and drawdowns. This individual will work directly with Gene Anderson, Finance Director. It is our understanding that this Administrator's expense will also come from the funding. Please see section 1.5 for the limitations on the funding as well as eligible expenses. In short, it has to be a CoVid-19 expense, have occurred from 3/1 —12/30, and was not planned in our budget. Specifics are medical expenses, public health expenses, and payroll expenses. There are additional eligible expenses, but those are limited to no more than 25% of the allotted amount and further clarification and research needs to occur to properly understand these items. The funding is further conditioned on the expenses must have been substantially different than what our normal operations would have been (ex: We do not believe an EMS call is covered as that is our normal duty, but the time spent cleaning the ambulance due to CoVid-19 after the call would. Another example would be Parks Department cleaning the playground equipment as the manner and degree we are doing this is strictly because of CoVid-19.). We do foresee a sizable amount of eligible expenses such as the Antibody test kits, extra EMS staff due to calls and cleaning requirements, chemicals to clean Fire Station and Playground Equipment, OT covering for employees absent due to Quarantine, reimbursement to City for leave time employees took due to the FFCRA (two weeks of FMLA authorized under the FFCRA), etc. OPTIONS: 1. Authorize the attached Resolution which authorizes the signing of the Terms and Conditions, Certificates, and other necessary documents to pursue the CRF Program Funding. 2. Request edits to the Resolution, documents, etc. 3. Request additional information to be brought back at a future City Council meeting. 4. Reject the Resolution. RECOMMENDATION: Authorize the attached Resolution which authorizes the signing of the Terms and Conditions, Certificates, and other necessary documents to pursue the CRF Program Funding. If this is approved, the City Staff will pursue procuring a third -party administrator for administrating the program. The agreement will be brought back to the City Council.