13 - Authorizing necessary documents to pursue the Coronavirus Relief Fund created by the CARES Act

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SUMMARY OF AGREEMENT: The Terms and Conditions are summarized as follows: 1.1 This agreement shall constitute the entire agreement for overseeing this program. 1.2 City Council shall approve a Resolution to authorize the signing of this agreement. 1.3 The Notice received is open and available until agreement is signed (or until 12/30/20 hits). 1.4 Reimbursement of expenses limited to period between March 1, 2020 to December 30, 2020. This is a reimbursement -based program. 1.5 Expenses must be directly related to CoVid-19. Primary focus is medical expenses, public health expenses, and payroll expenses. Note — there are other eligible expenses, but Staff need to research these more to better understand how they might be implemented, if at all. We are responsible for using the funds correctly, responsibly, and in compliance with this agreement. 1.6 Amendments to this agreement must be approved by both parties in writing. 1.7 TDEM authorizes the City and County to share funds if that becomes a possibility.. 1.8 Bound to Texas Public Information Act. 1.9 Lengthy list of consequences if City fails to comply with this agreement. 1.10 Consequences for false information including criminal repercussions. 1.11 Language regarding conflicts of interest. 1.12 Language regarding fraud, waste and abuse. 1.13 Basic termination clause. 1.14 Basic limitation of liability clause. 1.15 Basic dispute resolution language — will attempt to settle in good faith first; then submit a claim to the Chief of TDEM; followed by lawsuit in Travis County Court. 1.16 City is an independent contractor from TDEM. 1.17 Refers you to Exhibit A which has a lengthy series of Grant Assurances that the City must adhere to. This is the primary body of items we must be held accountable to in order to have access to federal funds. There are a wide variety of items including conflicts due to relationships to vendors, public information, child support, compliance of our Law Enforcement to Texas Commission rules, reporting of child abuse, non-discrimination, Davis - Bacon Act, Hatch Act, FLSA, various environmental Acts, etc. These are items that having a third -party administrator on board helps to keep us in adherence with. 1.18 We will only work with entities that are not debarred from SAM. 1.19 — 1.32 All these section involve standard contract language on notices, force majeure, severability, E -Verify (which we will start doing), etc. 2.1 Any equipment we purchase using these funds must be in compliance with the purpose of this funding (section 1.5). We must also inventory and keep an accounting of this equipment. 2.2 Language for obtaining third party administrator — their compensation cannot exceed 5% of the grant funding.