27 - Wastewater Treatment Plant Rehabilitation - presentation and contract amendment one

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Item No. 27 Memorandum TO: Mayor & City Council Grayson Path, City Manager FROM: Doug Harris, Director of Utilities SUBJECT: WASTEWATER TREATMENT PLANT REHABILITATION PROJECT ENGINEERING PRESENTATION DATE: July 27, 2020 BACKGROUND: At the June 10, 2019 meeting of the City Council, realizing the need for comprehensive rehabilitation of the City of Paris Wastewater Treatment Facility, City Council unanimously approved an agreement for professional engineering services with Garver USA. Phase 1 of the project includes Funding Assistance, Conceptual Design and Surveys & Geotechnical Coordination. Throughout the week of July 5, 2020, five of the six seated City Council Members took a tour of the WWTF to see firsthand the condition of the WWTF, the work that has been done to keep the WWTF in operation, and ultimately the need to replace the WWTF soon. City Staff would like to thank the City Council for taking time to take this tour, ask questions, and learn more about the situation firsthand. STATUS OF ISSUE: Through May 29, 2020, and in accordance with the agreement, the following professional engineering services percentages have been completed by Garver USA: Funding Assistance — 64.8%; Conceptual Design — 93.9%; and Surveys & Geotechnical Coordination — 66.9%. As Phase 1 draws to a conclusion, Garver USA will present to City Council a summary of findings regarding the current condition of the Wastewater Treatment Facility, funding options available for financing the project, and recommendations in moving forward with comprehensive rehabilitation of the treatment facility. Following the presentation by Garver USA, it is requested City Council consider an amendment to the agreement for professional engineering services with Garver USA to continue with Phase 2 of the project.