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14 - Authorizing a professional service agreement for grand administration services with Resource Management Consulting
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14 - Authorizing a professional service agreement for grand administration services with Resource Management Consulting
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Vice President <br />(Title) <br />PART II <br />SCOPE OF SERVICES <br />The Contractor shall provide the following scope of services: (choose contracted services) <br />A. Proiect Mang ement <br />1. Develop a recordkeeping system consistent with program guidelines, including the <br />establishment of a filing system. <br />2. Maintenance of filing system. <br />3. Provide general advice and technical assistance to the City personnel on implementation <br />of project and regulatory matters. <br />4. Assist in the procurement of professional consulting engineering services through the <br />request for proposal process, if applicable, and as required by the TxCDBG regulations. <br />5. Furnish City with necessary forms and procedures required for implementation of <br />project. <br />6. Assist the City in meeting all special condition requirements that may be stipulated in the <br />contract between the City and TDA. <br />7. Prepare and submit to TDA documentation necessary for amending the TxCDBG <br />contract. <br />8. Conduct re -assessment of environmental clearance for any program amendments. <br />9. Prepare and submit quarterly reports (progress and minority hiring). <br />10. Prepare Financial Information Report or City. <br />11. Establish procedures to document expenditures associated with local administration of <br />the project. <br />12. Serve as liaison for the City during any monitoring visit by staff representatives from <br />either TDA or the U.S. Department of Housing and Urban Development (HUD). <br />B. Financial Management <br />1. Assist the City in proving its ability to manage the grant funds to the state's audit division. <br />2. Assist the City in establishing and maintaining a bank account (Direct Deposit account) <br />and/or separate local bank account, journals and ledgers. <br />3. Assist the City in submitting the required Accounting System Certification letter, Direct <br />Deposit Authorization Form (if applicable), and/or Depository/Authorized Signatory form <br />to TDA. <br />4. Prepare all fund drawdowns on behalf of the City in order to ensure orderly, timely <br />payments to all contracting parties within the allotted time period. <br />5. Review invoices received for payment and file back-up documentation. <br />6. Provide general advice and technical assistance to City personnel on implementation of <br />project and regulatory matters. <br />C. Environmental Review <br />1. Prepare environmental assessment or appropriate level of environmental review. <br />2. Coordinate environmental clearance procedures with other federal or state agencies and <br />interested parties responsible for implementing applicable laws. <br />3. Document consideration of any public comments. <br />4. Prepare any required re -assessment of environmental assessment. <br />5. Prepare Request for Release of Funds and certifications to be sent to TDA. <br />
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