14 - Authorizing a professional service agreement for grand administration services with Resource Management Consulting

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D. Ac:uisition 1. Prepare required acquisition reports(s). E. Construction Management 1. Establish procedures to document expenditures associated with local construction of the project (if force account is applicable). • Assist City in determining whether and/or what TxCDBG contract activities will be carried out in whole or in part via force account labor. • Assist City in determining whether or not it will be necessary to hire temporary employees to specifically carry out TxCDBG contract activities. • Assist City in maintaining adequate documentation of personnel, equipment and materials expended/used and their costs. 2. Assist City in documenting compliance with all federal and state requirements related to equal employment opportunity. 3. Assist City in documenting compliance with all federal and state requirements related to minimum wage and overtime pay requirements. 4. Provide assistance to or act as local labor standards officer. Notify TDA in writing of name, address, and phone number of appointed labor standards compliance officer. 5. Request wage rates from TDA. 6. Provide sample TxCDBG contract documents to engineer.. 7. Make ten-day call to TDA. 8. Verify construction contractor eligibility with TDA. 9. Review construction contract. 10. Conduct pre -construction conference and prepare minutes. 11. Submit any reports of additional classification and rates to TDA. 12. Issue Notice of Start of Construction to TDA. 13. Review weekly payrolls, including compliance follow-ups. Conduct employee interviews. 14. Process change orders approved by City and the project engineer and submit to TDA prior to execution with the construction contractor. 15. Obtain Certificate of Construction Completion/Final Wage Compliance Report and submit to TDA. 16. Provide general advice and technical assistance to City personnel on implementation of project and regulatory matters. F. Fair Housin i / E ual Opportunit 1. Assist the City in developing, implementing and documenting new activities to affirmatively further fair housing during the contract period. 2. Maintain documentation of all project beneficiaries by ethnicity and gender. 3. Assist with the development and administration of the Citizen Participation Plan per 24 CFR Part 91, including grievance procedures. 4. Assist with Section 3 requirements per 24 CFR Part 135. 5. Prepare all Section 504 requirements per 24 CFR Part 8. 6. Provide all applicable equal opportunity provisions and certifications for inclusion in bid packet. 7. Ensure adoption of Excessive Force provision per 24 CFR Part 91, 8. Ensure the adequate publication of required notices. G. Audit/ Close-out Procedures 1. Prepare the final Project Completion Report, including the General Report, Recipient Beneficiary Report, Final Financial Interest Report, and any required documentation regarding citizen participation/equal rights/fair housing and Certificate of Completion.