21 - Agreement for Third Party Engineering Audit Services of the 2013 Utility Bond Package #4 with Alfred Benesch & Company

Home Browse Search

the focus of the audit. Areas of concern can consist of specific portions of the project (ex: MLK/17th Street). From this list, five (5) primary categories will be created in addition to a sixth category that will consist of common/generic issues normal to projects such as ours. Of the five priority categories, Benesch will audit the common category as well as the top two (2) priority categories. Once the top two priority categories and common category are audited, Benesch will provide their findings and the City will be given the opportunity to either consider the audit complete or proceed on to the final three (3) priority categories (or a subset of these three). To audit the categories, Benesch will review all available documents, particularly the contract, field notes and available correspondence. From this, they will identify the available facts of the project to base their findings on. If the City Council asks that any of the final three categories be audited, Benesch will continue until completion. Upon conclusion of the requested audits, Benesch will provide a final report to the City Council. BUDGET: The Proposed Scope of Service is an hourly rate, Not -to -Exceed $101,630.00, this allows us to reap the savings of hours not used in the contract. Benesch has provided for us an itemized estimate of hours by task. Specifically looking at Task 2, Priority Topics #3, #4, and #5, if pursued, would each cost approximately $8,000.00 to complete ($24k in total), thus if the City Council does not pursue these three categories, that is direct savings in the contract. As for the overall audit, Benesch will only bill for hours and expense used up to the total max of the contract. The City Manager and Finance Director have examined the remaining funding in the Utility Bonds. There does appear to be funding available to cover this expense as discussed below: Remaining Funding Available 1. GO Bonds 2013 $0.00 2. GO Bonds 2016 $2,626,660.91 3. GO Bonds 2018 $1.404.259.68 4. Total $4,030,920.59 Remaining Known Expense (Estimate) 1. Oscar Renda $2,332,794.00 2. Braun $105,100.10 3. EST $200,000.00 4. AECOM $100.000.00 5. Total $2,737,894.10 Based on Contract vs. Expense to -date* Based on Contract vs. Expense to -date" Placeholder* * * Placeholder* * * * Oscar Renda Contract was $23,668,478.38 and we have expended to -date (10/31/2020) $21,335,684.38. There have been Change Orders along the way not accounted for in this figure,