21 - Agreement for Third Party Engineering Audit Services of the 2013 Utility Bond Package #4 with Alfred Benesch & Company

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but it is our current understanding that the net difference will not exceed the contract amount, therefore the maximum remaining potential expense is $2,332,794.00. ** Braun has provided material testing. The contract amount was for $218,502.50 and we have expended $113,402.40 to -date. Same reasoning as with ORC, the maximum potential remaining is $105,100.10. *** EST has provided third party inspection and construction oversight. The City has spent $862,800.68 to -date. The project is not complete, therefore an estimate figure of $200,000.00 has been added for now. Without any remaining institutional knowledge on staff by way of City Manager, City Engineer, and/or Public Works Director prior to the existing City Manager and PWD (City Engineer position is vacant), this is strictly a best guess for a placeholder. * * * * AECOM has provided design services for most all of the City's package projects, not just Package #4. The City has spent $4,416,176.05 to -date which has exceeded the contract of $4,360,000.00. Again, a placeholder of $100,000.00 has been used for lack of institutional knowledge to work with. The City Manager will need more time to examine why this contract has been exceeded, but it may be due to Package #4 exceeding its due date. Difference 1. Available Funding $4,030,920.59 2. Estimated Expense $2,737.894.10 3. Total Available $1,293,026.49 Even with some of the guesses that have been made to develop these estimates, it does appear quite likely that the City will have the necessary funds needed to fund the Benesch Audit. Given the complexity of this project and the current staffing situation, the City Manager cannot guarantee the accuracy of the above estimates, but reasoning suggests that there will in fact be more than enough funding available to cover the audit. OPTIONS: Item #1 — Agreement and Scope of Service 1. Approve the Agreement and Scope of Service as drafted with Alfred Benesch & Company for Third Party Engineering Audit Services of the Package #4 Project and authorize the City Manager to sign. 2. Request edits and/or more information to be brought back at a future council meeting. 3. Reject the Agreement and/or Scope of Service and advise the City Manager as to next steps.