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Attachment "A" <br />SCOPE OF SERVICES <br />TO BE PROVIDED BY RESOURCE MANAGEMENT & CONSULTING CO. <br />TO <br />CITY OF PARIS <br />FOR <br />FMA PROGRAM FUNDING ADMINISTRATION <br />The Consultant shall provide administrative services to the City for the purpose of remaining in compliance with and <br />to fulfill the requirements of the Terms and Conditions of the Flood Mitigation Assistance (FMA) Program through <br />the Texas Water Development Board as described in TWDB Contract No. 2000012422. Services, in general, <br />consist of but are not limited to: <br />1. Program Administration <br />2. Financial Administration <br />3. Record Keeping <br />4. Completion of Special Conditions <br />5. Procurement of Needed Services <br />6. Compliance with Terms and Conditions of Program <br />7. Compliance with Federal and State Assurances, Laws, Acts, Regulations, and Executive Orders <br />8. Contract Close-out Assistance <br />Specific services will include: <br />A. Pro'ect Mana, 11 ement <br />1 . Develop a recordkeeping system consistent with program guidelines, including the <br />establishment of the filing system. <br />2. Provide maintenance of filing system. <br />3. Provide general advice and technical assistance to the City personnel on implementation <br />of project and regulatory matters. <br />4, Develop/Utflize the necessary forms and procedures required for implementation of <br />project. <br />5, Assist the City in meeting all special condition requirements that may be stipulated in the <br />Terms and Conditions between the City and the TVVDB or the FEMk <br />6. Prepare and submit reports (as required). <br />7. Prepare Financial Information Report for City. <br />8. Establish procedures to document expenditures associated with local administration of the <br />Oroject. <br />9. Serve as liaison for the City during any communication, correspondence or monitoring visit <br />from/by staff representafives from either the TVVD8 or the FEMA, <br />13. Financial Mana,,,�Ipment <br />I , Assist the City in proving its ability to manage the grant funds. <br />2. Assist the City in establishing and maintaining a bank account (Direct Deposit account) <br />andlor separate local bank account, journals and ledgers. <br />3Assist the City In submitdng the required financial forms. <br />4, Prepare all fund drawdowns on behalf of the City in order to ensure orderly, timely <br />payments to all contracting parties within the allotted time period. <br />5. Review invoices received for payment and file back-up documentation. <br />6. Provide general advice and technical assistance to City personnel on implementation of <br />project and regulatory matters, <br />Professional Services Contract — FMA Program Funding Administration <br />Resource Management & Consulting Co. Page 15 of 18 <br />