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06/17/2021 MinutesMINUTES OF REGULAR MEETING AIRPORT ADVISORY BOARD 107 EAST KAUFMAN STREET PARIS TEXAS THURSDAY JUNE 17,202L 5:30 P.M. 1. The Airport Advisory Board was called to order at 5:30 p. m. by Chairman Scott Avery. Members present: Ray Ball, Scott Avery, Scott Hearne, Zachary Ebbs, and Anna Spencer. City Representatives: Paula Portugal, Mayor, Grayson Path, City Manager; Janice Ellis, City Clerk; Skylar Hoskins, Deputy City Clerk; Derek Dacus, Engineering Technician; Jerry Richey, Airport Manager. Members absent: Jim Bell 2. Citizen's Input No one spoke during the citizen's forum. 3. Consider approval of minutes from the meeting of May 20, 2021. A Motion to approve the Minutes was made by Ray Ball, and seconded by Zachary Ebbs. Motion carried, 5 ayes — 0 Nays. 4. Discuss and possibly take action on a ground lease agreement with Charles McNeal for Hangar U. City Clerk Janice Ellis said Mr. McNeal is proposing to build a 50'x50' private hangar located west of Hangar O, southwest of Hangar J. She stated that staff recommends approval pending FAA approval. A Motion to approve the ground lease agreement with Charles McNeal pending FAA approval was made by Anna Spencer, and seconded by Ray Ball. Motion carried, 5 ayes — 0 nays. 5. Receive an update on the status of FBO/airport manager. Janice Ellis stated that the current FBO/airport manager, Jerry Richey, will be retiring soon. Mr. Richey has agreed to sell all of the equipment and fuel to the City, and has also agreed to stay and help during the transition period. The job posting was presented to the board for review. Mr. Ball asked if this job was posted as a regular city job posting, or a proposal for bids, to which Ms. Ellis answered a regular city job posting. Ms. Ellis stated staff is in the process of ironing out the terms. Scott Avery asked if TXDOT Aviation could be of any assistance in this process due to the extensive skills mentioned in the job description. Ms. Ellis said that staff has reached out to a group in Arkansas which contains pilots, FBO's and airport managers who will post something on the City's behalf. Staff has also reached out to the Texas Council of Airports as well. 6. Presentation of FY20/21 airport budget. Finance Director Gene Anderson presented the 2020-2021 budget and stated that next year's budget will be different in order to show that airport operations are being removed from the City's General Fund and placed in the new "Cox Field Airport Fund". There will be new revenue and expenditure accounts reflecting that the City is now operating the airport. Mr. Hearne asked about left over money that should roll over to which Mr. Anderson stated there was a $69,000 CARES Act Grant which they have submitted expenditures for, but have not yet been reimbursed. Mr. Avery asked what the money was used for. Mr. Anderson stated it was an unusual circumstance in which the City had to spend the money quickly, so what the State allowed the City to do was to submit the normal operational -type expenses, so that when the City is reimbursed the City can then choose how to spend the money with no Grant restrictions. Mr. Anderson said that he would expect to get the reimbursement fairly soon, and it would then be budgeted by City Council and put back into the airport. 7. Receive report on city -owned hangar inspections. Ms. Janice Ellis presented pictures of the violations and went over the list of violations for the following: 1. Glen Chapman — Hangar A-1 is vacating on June 25, 2021 2. Peter Edenhoffer — Hangar C-4 has personal property unrelated to aviation purposes (aquariums, a bathtub, tiles, combustible pool chlorine, etc...) and is also storing an inoperable airplane for which there are no known immediate rehabilitation or repair plans. 3. Jimmy Smyers — Hangar C-5 has an inoperable airplane for which there are no known immediate rehabilitation or repair plans stored in his hangar that is registered to someone else. He is also storing personal property unrelated to aviation (leather chair and ottoman, wicker chairs, and office furniture, etc...), and currently has no insurance. 4. Cody Jones — Hangar I-4 has an aircraft that is registered to someone else, has personal property unrelated to aviation purposes (refrigerator, bedroom furniture, etc...), and has no insurance. 5. Bert Strom — Hangar I-2 has an aircraft that is registered to someone else which is inoperable and to which there are no known immediate rehabilitation or repair plans. He also has no insurance. 6. Jeff Pickering — Hangar I-5 has an aircraft that is registered to someone else, has personal property unrelated to aviation purposes (junk, etc...), and has no insurance. 7. Chad Parrott — Hangar I-6 has an aircraft that is registered to someone else, and is also storing an inoperable airplane for which there are no known immediate rehabilitation or repair plans. He also has no insurance. 8. Phil Whitaker — Hangar I-8 has personal property unrelated to aviation purposes (kayaks, etc...), has a plane that he did not notify the city of, and has no insurance. 9. Eric Clifford — Hangar A-3 has moved the airplane out of his hangar. 10. Jay Crowell — Hangar B-3 has someone else's aircraft and no insurance. 11. Stacy Musgrove — Hangar B-13 has personal property unrelated to aviation purposes (motorcycle, etc...) and no insurance. 12. Eric Clifford — Hangar C-1 has had no aircraft stored for approximately 6 months and has personal property unrelated to aviation purposes (furniture, bicycle, plastic storage containers, etc...). 13. Cody Stephens — Hangar B 11 has someone else's aircraft and no insurance. 14. Kenny Turnipseed — Hangar I-3 has personal property unrelated to aviation purposes (sofa, ottoman, metal chairs, etc...), and has no insurance. Ms. Ellis stated that the violation notices for each of these went out on June 16th, 2021 and the tenants have until July 15th, 2021 to correct the defaults or the eviction process will be started. Mr. Ball thanked Ms. Ellis and staff for the thorough report, and said that it's the best thing he has seen in many years and is a step in the right direction for the airport. Ms. Ellis said the lease that the board approved made it much easier to enforce the rules and make sure everyone is treated the same. She also thanked Mayor Portugal for her support and efforts regarding the necessary changes for the airport. Scott Hearne asked about the frequency of future inspections, to which Ms. Ellis stated they would most likely occur quarterly. 8. Receive FBO report. Airport Manager Jerry Richey stated he would be helping out staff during his transition and hopes it goes as smoothly as possible with a date of September 1, 2021 being his end goal, as that is when his insurance coverage expires and also coincides with the City's budget. Ray Ball thanked Jerry for all of his work for the airport. 9. Items for future agendas. Ray Ball asked for a follow up on the violation notices that were posted on June 16th, Mr. Avery asked for an update on the CARES Act reimbursement status. Mr. Ball also asked for updates on new hangar construction Ms. Ellis stated there would not be a meeting in July, so the next meeting will be held on August 19, 2021 and there would be something special for Ms. Anna Spencer. Ms. Ellis also stated that new board appointments would be made on June 28th. 10. Adjournment. A motion to adjourn was made by Ray Ball and seconded by Scott Hearn. Motion carried, 5 ayes — 0 nays. Meeting adjourned at 5:53 P.M. Approved this 19th day of August, 2021.