16 - Approve Addenda III and IV with Resource Management for third party administration of equipment and project purchases using ARPA Funding

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1. Police Department CAD Server 2. Fire Department SCBA Regulators 3. Fire Department Emergency Generator — Station #3 4. EMS Department TechGen Rescue Pants 5. EMS Department LifePak DOT Rated Mounts 6. EMS Department Stryker Siderails and Powerloads 7. Public Works Department Combination Vacuum / Jet Truck In addition, the City had originally planned to purchase the following items using ARPA Funding: 1. Semi Truck 2. Low Boy Trailer 3. Excavator 4. Backhoe 5. Asphalt Grinder Machine 6. Asphalt Paving Machine 7. Water Line Extension and Redundancy Project (Gene Stallings Park / Lionshead Project) 8. Ground Storage Facility Backup Generator We were still learning more about the ARPA Funding when the FY21/22 Budget was being written and approved. Afterwards, it was learned that items #1-6 would not qualify for ARPA Funding. However, we learned that of those items planned for our CARES Funding, items #1-7 of the CARES list above, would in fact qualify for the ARPA Funding. Therefore, the City Manager made the decision to swap those items in the CARES Funding with what could be afforded in the ARPA Funding. ARPA Items #1-6 were more expensive than CARES Items #1-7, so only the Semi Truck, Low Boy Trailer, and Excavator are being considered for funding now as CARES Funding, while CARES items #1-7 are being swapped over to ARPA Funding. Whichever items ended up in ARPA Funding, Third Party Administration would be necessary. At this time, the Backhoe, Asphalt Grinder Machine, and Asphalt Paving Machine will not be pursued in the FY21/22 Budget for lack of eligible funding. It must also be noted that CARES Item #7 was originally planned to be just a Jet Truck. However, ARPA would only pay for a Combination Vacuum / Jet Truck. This is a much larger truck, and will cost nearly $100k more, but after consulting with staff, the Combination Trucks we currently have will very soon be on the list of needing to be replaced and given a Combination Truck is more versatile than just a Jet Truck, we will be pursuing the Combination Truck instead of a Jet Truck, using the ARPA Funding. The Jet Truck is a smaller truck and therefore easier to maneuver and work with, but given the ARPA Funding is available to us, it is available only for Combination Trucks, Combination Trucks are more versatile than Jet Trucks, and there is no foreseeable revenue source in the near future to replace the aging Combination Trucks we currently have, we believe it wise to pursue the Combination Truck rather than the Jet Truck even though it is more expensive.