16 - Approve Addenda III and IV with Resource Management for third party administration of equipment and project purchases using ARPA Funding

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Our water and sewer maintenance service highly depends on a functional vacuum and jet truck capability. Working with RMC, we have bid out for the Water Line Extension and Redundancy Project materials (it is expected that this will also be on your agenda tonight to award a bid). The City Public Works Department will be performing its own labor to install these water lines which will save many hundreds of thousands of dollars in contracted labor. The City then plans to submit its time spent on this project, as well as eligible EMS, Police and Fire payroll, back to the ARPA for reimbursement, which will help free up ARPA Funding (similar to what we did with the CARES Funding) which can then be applied to the various RMC Amendments we have approved. The RMC Amendments are not being directly funded by ARPA, but rather through the General Fund, thus ARPA funding for staff time will be used to reimburse the General Fund. Tonight, the City Council has Amendments III and IV for the following ARPA purchases and projects: 1. Police Department CAD Server 2. Fire Department SCBA Regulators 3. Fire Department Emergency Generator — Station #3 4. EMS Department TechGen Rescue Pants 5. EMS Department LifePak DOT Rated Mounts 6. EMS Department Stryker Siderails and Powerloads 7. Public Works Department Combination Vacuum / Jet Truck 8. Water Line Extension and Redundancy Project (Gene Stallings Park / Lionshead Project) BUDGET: For Addenda III to provide project -specific administrator services for the equipment purchase and necessary installation as applicable, RMC has proposed a $14,700.00 addenda. This is roughly 2.5% of the estimated $588,870.00 in equipment purchases. For Addenda IV to provide project -specific administrator services for the Water Line Extension and Redundancy Project (Gene Stallings Park), RMC has proposed a $35,000.00 addenda. The total cost of this project is not yet fully known as materials are currently in bid phase, but it was estimated at $540,000.00 in FY21/22, thus the addenda is roughly 6.5% of the estimated material cost (not including our own labor for the project). We feel these are very reasonable given the administration requirements under ARPA. The RMC Third Party Administrator Expenses were not included in the General Fund FY21/22 Budget, but as was stated in the Background and Status sections above, these services are necessary