2022-031 - Approving the Bid and Awarding the Contract in the amount of $265,372.50 for Concrete Demolition and Construction in the City of Paris to Richard Drake Construction, LP

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3. All submissions must be received in accordance with the Submittal Instructions listed above. Any submittal received after this deadline will be rejected. The City of Paris is not responsible for lateness or non-delivery of mail, carrier, etc., and the date/time stamp in the City Manager's Office will be the official time of receipt. 4. Opening is scheduled in the City Hall City Council Chambers at 3:00 pin, April 19, 2021. All are invited to attend. 5. Submittals are to be signed by an official authorized to bind the firm in a contract. 6. The City of Paris reserves the right to reject any and all submittals or waive any irregularities or technicalities in the submittals which at the City's discretion are determined to be in the best interests of the City. The City her reserves the right to make awards to the responsible entity whose submittal is determined to be the most advantageous to the City of Paris. The City further reserves the right to reject any and all submittals responding to this invitation without indicating any reasons for such rejection(s). The City further reserves the right to postpone due dates for its own convenience and to withdraw this solicitation at any time without prior notice. This invitation does not commit the City to pay any costs incurred in preparation of this submittal, or to procure or contract for any services. Careful consideration should be given before confidential information is submitted to the City of Paris as part of your submittal. Review should include whether it is critical for evaluating your submittal, and whether general, non -confidential information may be adequate for review purposes. Information submitted to the City of Paris that the respondent wishes to have treated as proprietary and confidential trade secret information should be identified and labeled "Confidential" or "Proprietary" on each page at the time of disclosure. This information should include a written request to except it from disclosure, including a written statement of the reasons why the information should be excluded from record requests. However, the City of Paris is bound to open records laws and therefore can -not guarantee the confidentiality of any information submitted. 8. A response may not be withdrawn or canceled by the respondent without the permission of the city for a period of ninety (90) days following the date designated for the receipt of responses. 9. Any interpretations, corrections or changes to this specification will be made by addenda. Sole issuing authority of addenda shall be vested in City of Paris Public Works Director. Addenda can be found on the City of Paris website https://www.paristexas.gov/lll/Public-Works-Rer,37eation. Addenda can also be obtained by calling City of Paris Public Works Director's office at 903-784-9289. It is the responsibility of the respondent to obtain a copy of all addenda pertaining to this RFB. 10. Minimum Standards for Responsible Entity: A prospective respondent must, if requested, affirmatively demonstrate responsibility and ability to meet the following requirements: a. Be licensed in the State of Texas; b. Have adequate financial resources, or the ability to obtain resources required; c. Be able to comply with the required or proposed delivery schedule; d. Have a satisfactory record of performance; e. Have a satisfactory record of integrity and ethics; f Be otherwise qualified and eligible to receive an award. City of Paris may request clarification or other information sufficient to determine entity's ability to meet these minimum standards listed above. Failure to respond to such requests shall be cause for removal from consideration. 11. Certificate of Interested Parties (Form 1295): In 2015, the Texas Legislature adopted House Bill 1295, which added Section 2252.908 of the Government Code. The law states that a governmental entity may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the govermnental entity. The disclosure of interested parties will be submitted online via Form 1295 and must be submitted to the governmental entity prior to any signed contract and/or vote by the governing authority.