2022-061 – Authorizing a Contract Between The City of Paris and The Lamar County Elections Administrator to Assist, Coordinate, Supervise the Special Charter Election for November 8, 2022

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EXHIBIT A1 Functions Delegated to the Lamar County Elections Administrator 1. Arrange for the notification, including writs of Election, training, and compensation for all presiding judges, alternate judges and clerks. 2. Provide training of all election workers and personnel. 3. Provide training materials for each election worker. 4. The Elections Administrator will be responsible for notifying each election judge and alternate judge of his or her appointment and for determining the number of clerks or other election workers authorized to work at each voting location. 5. Arrange for the use and compensation of polling locations. 6. Pay cost of election judges and clerks: Each election judge and clerk will receive $12.00 per hour (for a maximum of 14 hours). The election judge or his designated clerk will receive an additional $25.00 for delivering election returns and supplies to the Elections Administrator's Office after the polls close (See attached Estimated Costs for Election). 7. Procure, prepare, proof and distribute ballots. (See attached Estimated Costs for Election). 8. Procure, prepare and distribute election judge kits. (See attached Estimated Costs for Election). 9. Prepare the list of registered voters to be used in conducting the election at no cost. 10. Conduct the testing of the electronic tabulation equipment. 11. Supervise the handling and disposition of election returns, voted ballots, and tabulate unofficial returns and assist in preparing the tabulation for the official canvass. 12. Provide at no cost for the storage of election records as provided by law. 13. Provide at no cost, copies of all invoices received by the Elections Administrator's Office for payment of services or supplies of which each contracting Jurisdiction, as applicable, is to reimburse the Elections Office for payment. 14. Supervise the conduct of early voting in person and by mail and supply personnel to serve as deputy early voting clerks. (See attached Estimated Costs for Elections). 15. All requests for early voting ballots by mail that are received by each contracting Jurisdiction will be transported by the Jurisdiction on the day of receipt to the Elections Office for processing. Persons voting by mail will send their marked ballots to the Elections Office. (See attached Estimated Costs for Election). 16. An Early Voting Ballot Board appointed by the Elections Office will prepare all early voting ballots (those cast by mail and those cast by personal appearance) for count. (See attached Estimated Costs for Elections). 17. Hire and train early voting ballot board central count personnel. 18. The Elections Office will be responsible for payment to all parties who have provided services, supplies and voting locations for the election. A contracting Jurisdiction shall not be liable to any third parties by default of the Elections Office in connection with holding the election, including failure by Lamar County or its Elections Office to pay for services, supplies and voting locations for this election. The Elections Administrator's Office will set the dates for Monday, October 24, 2022 through Friday, November 4, 2022, from 8:00 a.m. to 5:00 p.m. with no weekend voting. 9