05 - City Council Minutes - Laserfiche WebLink

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Special Meeting August 29, 2022 Page 2 they would need to have that repaired. Council Member Pilgrim inquired about storage of the 32,000 gallons of fuel, and Commissioner Bass said the four tanks combined held 32,000 gallons of fuel. He also said the system they planned to install would calculate who was buying what. City Manager Grayson Path said it was his understanding that the County would order the fuel and the City would pay for the fuel it uses. With regard to maintenance, Mr. Path said they planned to share the costs 50/50 and had drafted an IOLTA agreement to the effect. He emphasized the goal was to save the taxpayers money. Council Member Savage inquired if the construction costs would also be shared. Mr. Path answered in the affirmative. Mayor Portugal asked about security. Commissioner Bass that the property would be completely fenced; and cameras would be installed and monitored by the Sheriff's Department. Mayor Portugal inquired if fuel would be purchased on a monthly basis. Commissioner Bass said it could be purchased in advance and referenced tagging on the contract that Tarrant County currently has in place, as allowed by law. He said Tarrant County was in a contract that was saving them $.45 a gallon. Council Member Pilgrim inquired about the bidding process. Commissioner said they could bid it out every six months. Mr. Path said they had discussed that the County would bid all of it and the City would pay for what the City uses. Council Member Pilgrim said this would be a game changer. Judge Bell said he would like to hear from Blankenship Oil. Brian Raney said it seemed extreme to save $.45 a gallon and at street price, you could save $.20 a gallon. He said they would take a chance of being stockbrokers. Commissioner Anderson said three of the precincts drove by the location everyday so there would be a savings. Commissioner Anderson said whoever turns in the best bid will get the award. Mr. Raney said their equipment was outdated. He also said he was a tax payer, as was his dad and they owned a lot of property in Lamar County and if they wanted to eliminate the postal service, they could start carrying the mail. He also said there were a lot of costs associated with operation such as licenses, certifications, and maintenance of equipment. Council Member Savage wanted to know if the City had looked at hiring an employee. Mr. Path said there would be no additional staff from the City side, and it was his understanding that the County would take care of this. Commissioner Bass confirmed this. Mayor Portugal said a key concern was that it be maintained and the City did not have the problems that it had been experiencing. She asked staff to explain some of the problems. Assistant City Manager Robert Vine said it had been reported to him that problems consisted of not having fuel, the power going out, and equipment not functionally properly. He said he spoke to Commissioner Bass who told him this new facility would be equipped with a generator. Mr. Path said the Chiefs relayed to him some of the issues were inconsistency, outdated equipment and that reliability would be a welcomed change. Mr. Rainey said they did not have a contract and if the entities were interested in upgrading, they could get bids. He also said his company had the ability to pump without electricity because they had a pump truck. Mr. Path emphasized they were not trying to take business but the goal was to save all taxpayers money on a daily basis. Mayor Portugal said she and Council Member Knox were senior Council Members and did remember going out for fuel bids and entering into an agreement for fuel. She asked Finance Director Gene Anderson to