1984-066 - ARCHITEXAS proposal for architectural services

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(2) Negatives of all inventoried sites with proper identification of each view. These may be either 4" x 5" or 35mtn format. If 35mm format is used, each roll of film must be accom- panied by two contact sheets and one com- pleted Photo Index sheet. (See Appendix B). (3) USGS 7.5' Series maps, with all inventoried sites clearly identified on the map. Maps to be provided by the Texas Historical Commission. (See Appendix C.) REVIEW AND APPROVAL OF THE PROJECT PROPOSAL Project Proposals should be submitted to the Texas Historical Commission for review and approval as soon as feasible so as to expedite the project and to avoid additional delays due to deadline backlogs. A meeting at the offices of the Texas Historical Commission will be required for all grant re- cipients. The project supervisor and the grant recipient's fiscal officer will be required to attend. The purpose of the meeting is to both establish survey priorities and a timetable for completion, and formalize a budget and reim- bursement procedures. A time and date for the meeting will be arranged following submittal of the Project Proposal. Under no circumstances will Project Proposals be reviewed after the review deadline. No work should begin prior to receiving from the Texas Historical Commission a written approval of the Project Proposal. PROJECT IMPLEMENTATION A. Project Contract. The contractual agrce- ment (approved by the State Attorney General) specifying the approximate scope of work, a timetable for completion and budgetary concerns will be prepared by the Texas Historical Commission on the basis of the Project Proposal and the subsequent consultations with the grant recipient. The agreement must be jointly signed by the Executive Director of the Texas Historical Commission and the grantee or the appro- priate legal representative - )r to com- mencement of project wor; B. Reimbursement Procedures. Reimburse- ment can be made as a lump sum at the completion of the project, or periodically upon receipt of verification of accrued expenditures. In either case, the request for reimbursement submitted to the Texas Historical Commission is to contain: A written request for reimbursement listing: a. the number of the request (1st, 2nd, etc.) b. project period covered c. costs previously reported d. costs presently listed 2. Verification of the claimed expenses and proof of payments in accordance with Federal Management CircularA.87 and OMB A 102 (revised). C. Project Review. A periodic review will be made by the Texas Ifistotical Commission, National Register Department, to monitor project progress and to assist with any diffi- culties encountered. Additional reviews may be requested by either party at any time. Following review, the contract may be amended if necessary_ Amendments may be necessary if the project is proceed- ing more rapidly or slowly than anticipa- ted, and survey work may be added to, or deleted from, the contract. D. Project Certification and Final Report. Twenty -five percent of the grant awards will be retained by the Commission and paid upon receipt and certification of the completed survey material and a detailed, documented Final Report. All survey material will be reviewed within 21 days of submission to the Texas Historical Commis- sion, National Register Department. Sur- vey material may be returned if it is felt that the submitted data is incomplete. Corrected or amended survey data should be returned to the Texas historical Com- mission for certification and final payment. E. Fiscal Records. It will be the responsibility of the grant recipient to maintain all finan- cial records (receipts, invoices, and time- tables) in accordance with Federal Manage- ment Circular A.87 and OMB A 102 (re- vised) for a period of three years beyond the Project End Date.