11 - HOME Program Bid Acceptance

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Item No. 11 TO: Mayor, Mayor Pro -Tem & City Council FROM: Robert G. Vine, Assistant City Manager SUBJECT: HOME PROGRAM BID ACCEPTANCE DATE: November 14, 2022 Background: Paris participates in the Texas Department of Housing and Community Affairs (TDHCA) HOME program, which provides reconstruction of existing dilapidated owner occupied housing for qualified persons. GrantWorks, Inc. administers the program for the City to ensure grant compliance. To date, 12 Homes have been approved under this contract and 10 of those are under construction. This is not related to the new HOME Program contract the City has recently received. Status of Issue: In October of 2022, requests for bids were issued by the City for the reconstruction of the final two homes. Three (3) bids were received at the bid opening on November 8, 2022, one from AT Construction (AT), one from RM Quality Construction (RMQ) and one from James W. Turner Construction (JWTC). Bids were reviewed in accordance with grant requirements by GrantWorks, Inc. A recommendation to accept the bid (bid tab attached) from RM Quality Construction (RMQ) was made. Individual contracts will be entered into by the builder, City and HOME Program applicants upon State approval. Budget: The current available grant construction budget is $135,000 - $150,000. The City match per home is 15% of construction costs. This will come in part from waived fees and demolition services contributed by the City. The City budget for the program this fiscal year is $80,000.00. 1. Recommendation: Accept the base bid of $134,940.00 and bid alternates for the construction of two -single family homes through the HOME Program from RM Quality Construction, and authorize the City Manager to negotiate and execute all necessary documents.