1994-02-24-PEDC - Laserfiche WebLink

Home Browse Search

Board member Leon Williams entered the meeting at this point. Mr. Pothoff also advised that he assumed that you would also want it to be put into a Strategic Plan document with action stubs to have a Strategic Plan. He stated you have products that come out of Phase I and Phase II and Task VII and the Strategic Plan is more than just a collection of the products. You must also have some kind of assignment of particular steps that must taken as to what is to be done. Mr. Cecil asked if the only thing they would be leaving out would be the Marketing Package under what you are saying, and Mr. Pothoff agreed. Ms. Day stated they would do Phase I, Phase II and pull the parameters from Phase III as it is outlined here. At that point if there are other things once that is done that you want done then we can talk about it then. It would give you your set of goals and objectives, but it would not come out in a document that is as such a Strategic Plan. At that point it may be you may make the decision there are other things you can do on your own which you have the opportunity to make that decision. Mr. Cecil asked Ms. Day if it was true that you could not do Phase II without having done Phase I and she agreed that in their opinion that is correct. Mr. Cecil stated to clarify for the Board your fee for Phase I and Phase II would be $22,000 plus $9,500 and $10,000 to do the parameters in Phase III and she said that was correct. Mr. Cecil stated the Board cannot get a comparative with the Cornerstone presentation because they are not willing to do that, and Pace is willing to do that. Board member Barney Bray said in the Pace bid the expenses would be on top of the $85,000. fee and that's an open ended kind of deal with their numbers. Mr. Bray questioned as to what their expenses would be. Mr. Cecil said they had noted that they would hold their expenses to a minimum. Mr. Cecil said on page 19 of the alternative proposal the Flexible Incentive Program would be $14,500., the business retention program which equates to Phase I, $14,500., and the vision and economic summit equates to part of Phase II would be $7,500. and they could eliminate the marketing plan and the volunteer training. To make this proposal comparable you would be down to $14,500, $14,500 and $7,500. Ms. Day and Mr. Pothoff said these were not exactly apples-to-apples. After discussion the Board members stated they realized that they needed to do something as quick as possible, but felt they needed to review further. Mr. Cecil stated it was the consensus of the Board that they needed to get the parameters drawn for approving the projects first and beyond that he felt they need to get a minimum amount done at this point. Mr. Cecil said his initial thoughts were to do Phase II get goals and priorities set and get the parameters drawn and then do the additional information later. Mr. Cecil stated that Mr. Pothoff did not feel comfortable in doing just Phase II. Board member Fendley asked what if we did Phase I, Task I and the Vision and incentive Package? Mr. Pothoff noted that when you go to do your incentive package eventually what you want to end up with is a set of threshold requirements with a point system and that reflects where you want to go. Chairman Cecil stated the Board could either put the proposals aside and study them some more, or the Board could move ahead and try to make a decision. He stated he felt there were some questions in everybody's mind about how much to cover here, and in order to be fair to everybody we must compare apples-to-apples.