27 - Presentation from Solid Waste Solutions regarding outsourcing of solid waste collection and provid direction to staff

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Item No. 27 TO: Mayor Mayor Pro Tem City Council FROM: Robert G. Vine, Assistant City Manager SUBJECT: Solid Waste Solutions Proposal DATE: January 23, 2023 BACKGROUND: As directed by the City Council, staff began researching avenues by which the city would outsource its solid waste service. Doing this research, the staff was introduced to Solid Waste Solutions (SWS). At your November 14, 2022, city council meeting, we provided you an update of our work, to which you directed that we bring SWS in for a presentation to the City Council. Staff has been working with the SWS to draft a proposal wherein, the City would contract with SWS to prepare an RFP for outsourcing the collection of residential garbage, for council to receive and consider. During previous conversations with SWS, the inclusion of commercial garbage collection in this proposal has been discussed as a possible addition to the proposal. SWS has been vetted by staff. Municipalities that have used them in the past have spoken highly of them and have provided positive feedback regarding their professionalism and the quality of work provided. STATUS OF ISSUE: Lyn Lantrip, with SWS, has a presentation that outlines the process from preparation of an RFP and contract, pre-bid coordination, proposal evaluation and recommendation, finalist interviews, council presentation and contract negotiations. The City has the option of including commercial garbage collection, as well as residential, in order to make the market revenue more substantial and to increase competition. Including commercial could ultimately bring more bids and options for the City. Mr. Lantrip will discuss this further at the presentation. The City could, however, choose to focus solely on residential garbage collection in this process.