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Facade Grant Application Submission Procedure: Submit the grant application by the 1 st of each month to be placed on the agenda of the Historic Preservation Commission. The meeting is held on the 2" d Wednesday of the month at 4:00 p.m. in City Council Chambers, 107 E. Kaufman, and Paris, Texas. ❑ The facade grant application must include the following: ❑ A Historic Preservation Commission (HPC) approved Certificate of Appropriateness. In the event the applicant has submitted a Certificate of Appropriateness to be reviewed by the commission simultaneously, the Certificate of Appropriateness will undergo a review prior to the facade grant review. ❑ Photo of existing facade —A full street view ❑ Photo of proposed project area ❑ Photo, Illustration, or Sketch or Architectural Renderings of proposed project ❑ Estimate for project cost from contractors ❑ Letter of permission from building owner (if you are not the building owner) A representative of the project must appear in person to discuss the project at the meeting of the Historic Preservation Commission when the application is being reviewed. If approved, the applicant will be notified, in writing, the date of the approval, and the expected time frame of completion. Work may begin only after Acceptance of Terms has been signed by the applicant, and the facade grant application is approved by the Historic Commission. Any work not approved will not be eligible for the grant reimbursement. Facade Grant Reimbursement Procedure: Applicant must notify in writing the Historic Preservation Office no later than the 1St day of the month after the project is complete and ready for review. Submissions must include photos of the work complete and verification of payment. The following documentation is required for verification of payment of public funds: ❑ Copies of contractor invoices with names and addresses of business ❑ Receipts/invoices from store(s) for construction materials, with address of the project ❑ Proof of payment for all invoices/receipts, either o Cancelled checks front and back matching amounts to invoices, or o Credit card statement matching the amounts of invoices Projects are inspected and approved for payment by the Paris Historic Preservation Commission in regularly scheduled meetings. The City of Paris Building Official, HPO or Historic Preservation Commission will review photo documentation and in some cases conduct site visit to ensure compliance with the approved Certificate of Appropriateness and the established Design Standards. The project reimbursement request will be placed on the HPC agenda for review when all documentation is received. The City of Paris will pay the approved amount to the grant recipient within 10 days after the approval of the project has been completed by the Historic Preservation Commission. Grants will be administered on a first come first serve basis until available funds are depleted. NOTE: A photo with the HPC and building owner receiving their Facade Grant in front of the property may be taken for use by the Historic Preservation Office as needed for a record, publicity or promotion of the incentive.