20 - Award Proposal Bid for Belford Building Demolition

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Item No. 20 Memorandum TO: Mayor, Mayor Pro Tem & City Council Grayson Path, City Manager Robert Vine, Deputy City Manager Doug Harris, Assistant City Manager FROM: Todd Mittge, P.E., City Engineer SUBJECT: AWARD PROPOSAL BID FOR BELFORD BUILDING DEMOLITION DATE: November 13, 2023 BACKGROUND: The Belford Building, located at 260 South Main Street, is in a state of dilapidation with portions having collapsed, and needs to be demolished, it has therefore been deemed a public safety hazard. The City of Paris has an existing and valid demolition order, from the Buildings and Standards Commission, against the Belford Building. All appeals of this order were exhausted. In addition, the 6t" District Court has applied a Judgement Lien for Civil Penalties, which are continuing to accrue. Through communications with the owner, there have been no known plans by the owner to act on this issue. On September 26, 2022, the City Council approved a Professional Service Agreement with Jason Hart Engineering, PLLC, to design the demolition of the Belford Building, to be followed by open bidding to select a contractor to perform the work. On January 9, 2023, the City Council approved Amendment #1 to this Agreement to include asbestos related services. On January 23, 2023, the City Council approved Amendments #2 and #3 to this Agreement to include the South Main Acquisitions, LLC (SMA) building to the immediate north at 230 South Main Street, as well as an agreement with SMA for the demolition of this building. A series of discussions and negotiations were held between the City and SMA through August 2023, as a result, both parties agreed upon allowing the City of Paris to purchase and plan for demolition of the building from SMA. Per terms of the agreement between the City and SMA, the brick wall on